Yealink Full HD Video v2 User's Guide PDF

| Contents | ii

Contents

About This Guide........................................................................................ 7 Related Documents............................................................................................................................. 7

Getting Started.............................................................................................8 Hardware of VCR11 Remote Control................................................................................................. 8

Introduction of VCR11 Remote Control................................................................................... 9 Entering Characters by Remote Control................................................................................ 10

CTP20 Touch Panel.......................................................................................................................... 12 Using Onscreen Keyboard of CTP20.....................................................................................12

CP960 Conference Phone................................................................................................................ 13 Introduction of CP960 Conference Phone............................................................................. 13 Entering Characters by CP960...............................................................................................14

Familiarizing with the Idle Screen..................................................................................................... 17 Idle Screen..............................................................................................................................17 Idle Screen of CTP20.............................................................................................................18 Idle Screen of CP960.............................................................................................................20 CP960 Control Center/Notification Center............................................................................. 20

Familiarizing with Icons..................................................................................................................... 21 Icons on the Monitor/CTP20.................................................................................................. 21 Icons on CP960......................................................................................................................24

Running the Setup Wizard................................................................................................................25 Powering on the System................................................................................................................... 25 Powering off the System................................................................................................................... 25 Putting the System to Sleep............................................................................................................. 26 Waking up the System...................................................................................................................... 26

Calling......................................................................................................... 26 Placing a Call by Entering a Number............................................................................................... 26

Dialing the Number by Remote Control................................................................................. 27 Dialing the Number by CP960............................................................................................... 27 Dialing the Number by CTP20............................................................................................... 27

Editing Numbers Before Calling........................................................................................................27 Editing Numbers Before Calling by CP960............................................................................ 28

Placing Calls to Contacts..................................................................................................................28 Placing Calls to Contacts by Remote Control........................................................................28 Placing Calls to Contacts by CP960...................................................................................... 28 Placing Calls to Contacts by CTP20......................................................................................28

Placing Calls from Call History......................................................................................................... 29 Placing a Call from the Call History by Remote Control........................................................29 Placing a Call from the Call History by CP960......................................................................29 Placing a Call from the Call History by CTP20......................................................................29

Answering Calls.................................................................................................................................29 Manually Answering Calls...................................................................................................... 30 Answering a Call Automatically When not in a Call...............................................................30 Answering Multiple Calls Automatically.................................................................................. 30 Muting Automatically Answered Calls.................................................................................... 31

DND (Do Not Disturb)....................................................................................................................... 31

| Contents | iii

Enabling DND When Not in a Call by Remote Control..........................................................32 Enabling DND When Not in a Call by CP960........................................................................32 Enabling DND When Not in a Call by CTP20........................................................................32 Enabling DND in a Call by Remote Control...........................................................................32 Enabling DND in a Call by CP960.........................................................................................32 Enabling DND in a Call by CTP20.........................................................................................33

Rejecting Incoming Calls...................................................................................................................33 Ending Calls...................................................................................................................................... 33

Local Video Conference (Built-in MCU).................................................. 33 Initiating a Local Video Conference.................................................................................................. 34

Initiating a Conference by Dialing a Group............................................................................ 34 Initiating a Conference by Inviting Contacts...........................................................................35

Controlling the Local Video Conference........................................................................................... 36 Muting/Unmuting a Conference Participant by CP960...........................................................36 Muting/Unmuting a Participant by CP960.............................................................................. 36 Turning off the Local Camera.................................................................................................36 Controlling Participants Cameras by CTP20..........................................................................37 Removing Conference Participants........................................................................................ 37 Ending the Local Video Conference.......................................................................................38

Switching Platform Quickly by CTP20.....................................................39

Using the Yealink VC Cloud Management Service Platform................. 39 Initiating Meet Now Conferences...................................................................................................... 40 Viewing Scheduled Conferences.......................................................................................................40 Joining Scheduled Conferences........................................................................................................40

Joining a Scheduled Conference from the Conference Reminder......................................... 41 Joining a Scheduled Conference from the Conference Schedule..........................................41 Joining a Scheduled Conference from the Notification Center.............................................. 41

Going to Virtual Meeting Room........................................................................................................ 41 Joining a VMR by Remote Control........................................................................................ 42 Joining a VMR by CP960.......................................................................................................42 Joining a VMR by CTP20...................................................................................................... 42

Joining Conferences by Dialing the Conference ID.......................................................................... 42 Using CTP20 to Dial the Conference ID................................................................................42 Using the Remote Control to Dial the Conference ID............................................................43

Conference Control of Yealink Cloud Video Conferences.................................................................43 Inviting Participants.................................................................................................................44 Removing Participants............................................................................................................ 45 Locking/Unlocking the Conference by CTP20........................................................................46 Allowing/Rejecting Participants to Join the Conference by CTP20........................................ 46 Switching Roles between Moderator and Guest.................................................................... 47 Switching Free Speak and Raise Hand Mode by CTP20...................................................... 47 Applying for Speaking.............................................................................................................47 Managing the Speaking Application.......................................................................................47 Blocking/Unblocking Audio by CTP20.................................................................................... 48 Muting/Unmuting All Participants............................................................................................48 Muting/Unmuting a Participant............................................................................................... 48 Controlling Participants Cameras by CTP20..........................................................................49 Enabling/Disabling Participant Cameras by CTP20............................................................... 49 Setting/Cancelling the Spotlight Video................................................................................... 49 Changing the Meeting Layout................................................................................................ 50

| Contents | iv

Viewing the Message List...................................................................................................... 50 Leaving the Conference......................................................................................................... 51 Ending the Conference...........................................................................................................51

Group Chat and Private Chat in the Conference..............................................................................52 Creating a Group Chat by CTP20..........................................................................................52 Creating a Private Chat by CTP20........................................................................................ 52 Enabling/Disabling Message Preview During a Conference by CTP20..................................52

Using Yealink Meeting Server.................................................................. 53 Initiating Meet Now Conferences...................................................................................................... 54 Joining Scheduled Conferences........................................................................................................54

Joining a Scheduled Conference from the Conference Reminder......................................... 54 Joining a Scheduled Conference from the Conference Schedule..........................................55 Joining a Scheduled Conference from the Notification Center.............................................. 55

Joining the VMR................................................................................................................................55 Joining a VMR by Remote Control........................................................................................ 55 Joining a VMR by CP960.......................................................................................................56 Joining a VMR by CTP20...................................................................................................... 56

Joining Conferences by Dialing the Conference ID.......................................................................... 56 Using CTP20 to Dial the Conference ID................................................................................56

Watching the Live Broadcast by Scanning the Code........................................................................57 Viewing Scheduled Conferences.......................................................................................................57 Conference Control of YMS Video Conferences.............................................................................. 57

Inviting Participants.................................................................................................................59 Removing Participants............................................................................................................ 59 Locking/Unlocking the Conference by CTP20........................................................................60 Allowing/Rejecting Participants to Join the Conference by CTP20........................................ 60 Appointing a Lecturer............................................................................................................. 61 Switching Roles between Moderator and Guest.................................................................... 61 Applying for Speaking.............................................................................................................61 Managing the Speaking Application.......................................................................................62 Blocking/Unblocking Audio by CTP20.................................................................................... 62 Muting/Unmuting All Participants............................................................................................62 Muting/Unmuting a Participant............................................................................................... 63 Enabling or Disabling Participant Cameras by CTP20...........................................................63 Controlling Participants Cameras by CTP20..........................................................................63 Changing the Meeting Layout................................................................................................ 64 View the message list............................................................................................................ 64 Leaving the Conference......................................................................................................... 65 Ending Conferences............................................................................................................... 65

Using the Third-Party Video Conference Platforms............................... 66

Content Sharing.........................................................................................66 Sharing Content with VCH50/VCH51 Video Conferencing Hub....................................................... 67

Sharing Content When not in a Call...................................................................................... 67 Stopping Sharing Content When not in a Call.......................................................................68 Sharing Content in a Call.......................................................................................................68 Stopping Sharing Content in a Call....................................................................................... 68

Using WPP20 Wireless Presentation Pod........................................................................................ 69 Sharing Content via WPP20.................................................................................................. 69 Switching the Shared Content via WPP20.............................................................................69 Stopping Sharing Content via WPP20................................................................................... 70

| Contents | v

Sharing Content via Apple Device.................................................................................................... 70 Sharing Content via Apple Device......................................................................................... 70 Stopping Sharing Content via Apple Device.......................................................................... 71

Controlling the Shared Content by CTP20....................................................................................... 72 Introduction of CTP20 Note Toolbar.......................................................................................73 Presenting by CTP20............................................................................................................. 74 Making Notes on the Content by CTP20............................................................................... 74 Controlling the PC Content by CTP20................................................................................... 74 Switching to Local Sharing by CTP20................................................................................... 74 Stopping Presentation by CTP20........................................................................................... 74

Using the Whiteboard Feature................................................................. 75 Introduction of the Whiteboard Toolbar.............................................................................................75 Initiating the Whiteboard....................................................................................................................77 Importing an Existing Whiteboard during a Call............................................................................... 77 Saving/Sharing Whiteboard Source Files......................................................................................... 77 Setting/Canceling as the Whiteboard Collaboration Speaker........................................................... 78 Stopping the Whiteboard Follow....................................................................................................... 79

Using Multiple CTP20s for Collaboration................................................79

Using WPP20 Wireless Presentation Pod............................................... 79 Introduction of the WPP20 Whiteboard Note Toolbar.......................................................................80 Introduction of WPP20 Note Toolbar................................................................................................ 80 Receiving Shared Whiteboard or Content........................................................................................ 81 Initiating Whiteboard Sharing on WPP20......................................................................................... 81 Saving the Content or Whiteboard Picture Locally via WPP20........................................................ 82 Saving/Sharing Whiteboard Source Files via WPP20...................................................................... 82 Importing the Whiteboard Source File via WPP20........................................................................... 83 Importing an Existing Whiteboard during a Call via WPP20............................................................ 83

Configuring Camera Settings...................................................................83 Control a camera...............................................................................................................................83

Adjusting Cameras When not in a Call by Remote Control................................................... 84 Adjusting Cameras When not in a Call by CP960................................................................. 84 Adjusting Cameras in a Call by Remote Control................................................................... 84 Controlling Cameras by CP960 during a Call........................................................................ 84 Adjusting Cameras by CTP20................................................................................................ 84

Camera Presets.................................................................................................................................85 Storing a Camera Preset........................................................................................................85 Adjusting the Local Camera to a Preset................................................................................ 85 Updating the Stored Preset....................................................................................................86 Editing the Stored Preset....................................................................................................... 86 Deleting the Stored Preset..................................................................................................... 86

Allowing the Remote System to Control Your Camera..................................................................... 86 Enabling Far Control Near Camera by Remote Control.........................................................87 Enabling Far Control Near Camera by CTP20.......................................................................87

Local Screen Layout................................................................................. 87 Available Screen Layouts.................................................................................................................. 87 Single Screen Layouts...................................................................................................................... 88

Dual Screen Layout...........................................................................................................................89 Layouts of Multiple Display Devices..................................................................................................90 Local Camera Layout........................................................................................................................ 90

Changing the Camera Layout by CP960............................................................................... 91 Changing the Camera Layout by CTP20............................................................................... 91

Changing the Local Screen Layout...................................................................................................91 Specifying Content to the Secondary Screen...................................................................................91

Specifying Content to the Secondary Screen by Remote Control......................................... 91 Specifying Content to the Secondary Screen by CTP20....................................................... 92

Recording Videos and Taking Screenshots............................................92 Recording Videos.............................................................................................................................. 92

Recording Local Videos..........................................................................................................92 Recording Server Videos........................................................................................................94

Taking Screenshots........................................................................................................................... 95 Capturing Screenshots by Remote Control............................................................................95 Capturing Screenshots by CP960..........................................................................................95 Capturing Screenshots by CTP20..........................................................................................96

Managing Videos and Screenshots.................................................................................................. 96 Viewing Screenshots.............................................................................................................. 96 Viewing Local Recorded Videos.............................................................................................96 Copying the Screenshot from the Local Storage to the USB Flash Drive.............................. 97 Copying the Video from the Local Storage to the USB Flash Drive.......................................97 Deleting Screenshots..............................................................................................................97 Deleting Local Recorded Videos............................................................................................97

Basic Settings............................................................................................ 97 Configuring the Audio Settings......................................................................................................... 98

Adjusting the Volume..............................................................................................................98 Configuring Key Tone............................................................................................................. 98 Enabling Silent Mode..............................................................................................................99 Muting the Microphone...........................................................................................................99

Configuring Video Settings..............................................................................................................100 Adjusting the Monitor Display Proportion............................................................................. 100 Video Input Source...............................................................................................................100

Setting the Wallpaper for CTP20 and VCS Codec......................................................................... 101 Setting the CTP20 Brightness.........................................................................................................101

Using CPE90 Wired Expansion Microphones.......................................102 Placing CPE90 Wired Expansion Microphones.............................................................................. 102 Muting or Unmuting the Microphone...............................................................................................102

Using the CPW90-BT Bluetooth Wireless Microphones with VCS......102 Muting or Unmuting the Microphone...............................................................................................103

| About This Guide | 7

About This Guide

Thank you for choosing the Yealink Full HD video conferencing system.

It supports 1080P full HD video conferencing and includes outstanding features such as good compatibility, easy deployment and intelligent network adaptability. With the video conferencing system, the enterprises can solve the video conferencing dilemma they face, and the users can experience high-quality video conferences, as well as rich and reliable data-cooperation.

This guide is applicable to the following models:

VC880 video conferencing system: suitable for large meeting rooms. PVT980 video conferencing system: suitable for meeting control rooms or lecture halls with cabinet. VC800 video conferencing system and VC500 (Pro)/PVT950 video conferencing endpoint: suitable for

medium meeting room. VC200 video conferencing endpoint: suitable for huddle rooms.

This guide can help you to quickly use your video conferencing system. Before you set up and use the phone, check with your system administrator that the IP network is ready for phone configuration and read the Quick Start Guide in the product package.

Related Documents

Related Documents

The following table lists the documents available for the video conferencing system.

Name Contents Where to find

Language

Yealink VC880 Full HD Video Conferencing System Quick Start Guide

Yealink VC800 Full HD Video Conferencing System Quick Start Guide

Yealink VC500 Full HD Video Conferencing Endpoint Quick Start Guide

Yealink VC200 Video Conferencing Endpoint Quick Start Guide

Yealink PVT980 Full HD Video Conferencing System Quick Start Guide

Yealink PVT950 Full HD Video Conferencing System Quick Start Guide

System installation and network configuration

On the website

/in the package

English/ Chinese

Yealink VCR11 Remote Control Quick Reference Guide

Use VCR11 Remote Control

On the website

English/ Chinese

Yealink VCC22 Video Conferencing Camera Quick Start Guide

Install VCC22 Video Conferencing Camera

On the website

English/ Chinese

| Getting Started | 8

Name Contents Where to find

Language

Yealink CPW90-BT Bluetooth Wireless Microphones Quick Start Guide

Connect CPW90-BT Bluetooth wireless microphones to video conferencing system

On the website

/in the package

English/ Chinese

Yealink Wi-Fi USB Dongle WF50 User Guide Connect to Wi-Fi and providing wireless AP

On the website

English/ Chinese

Yealink WPP20 Wireless Presentation Pod Quick Start Guide

Connect WPP20 wireless presentation pod to VCS

On the website

/in the package

English/ Chinese

Yealink CP960 HD IP Conference Phone Quick Reference Guide

Use CP960 Conference Phone

On the website

English/ Chinese

Yealink CTP20 Quick Start Guide Connect CTP20 touch panel to VCS

On the website

English/ Chinese

Yealink VCH51 Quick Start Guide Connect VCM34 to VCS

On the website

English/ Chinese

Note: You can download the latest documents online: http://support.yealink.com/documentFront/ forwardToDocumentFrontDisplayPage.

Getting Started

This chapter introduces the basic operation of VCS endpoints. You can use the VCR11 remote control, CTP20 touch panel, or CP960 conference phone to control the VCS endpoints.

Hardware of VCR11 Remote Control CTP20 Touch Panel CP960 Conference Phone Familiarizing with the Idle Screen Familiarizing with Icons Running the Setup Wizard Powering on the System Powering off the System Putting the System to Sleep Waking up the System

Hardware of VCR11 Remote Control You can use the following features with VCR20 remote control:

Initiate or join a conference Control conferences, for example, inviting participants or ending the conference Control a camera

| Getting Started | 9

Record video or audio, present content, or take screenshots Modify system settings

The following introduces the keys of the VCR11 remote control and how to enter characters using your remote control.

Introduction of VCR11 Remote Control Entering Characters by Remote Control

Introduction of VCR11 Remote Control The features of the keys on the remote control are described as below:

No. Name Description

1 Power Key Power on or power off the endpoint Put the endpoint to sleep or wake up the endpoint

2 Video Recording Key

Start or stop recording the video and audio.

3 Layout Key Adjust the layout during a video call.

4 Custom Key Customize the key function.

The system administrator can customize the key as the Presentation key (default), the Input key, the ScreenShot key, Mute Speaker key, or Preset key.

| Getting Started | 10

No. Name Description

5 Volume+ Key Turn up the speaker volume.

6 Volume- Key Turn down the speaker volume.

7 Zoom in key Zoom the camera focal length in. Zoom the captured image in. Turn the page up

8 Zoom out key

Zoom the camera focal length out. Zoom the captured image out Turn the page down

9 OK key Go the sub-menu, confirm the action or select one item.

10 Navigation Key

Navigate to the desired menu item. Pan or tilt the camera to adjust the angle.

11 Mute Key Mute or unmute the microphone

12 Home key Return to the idle screen when the endpoint is not in a call. Open Talk Menu during a call

13 Back key Return to the previous menu.

14 Off-hook Key Enter the pre-dialing screen, the dialing screen or the answering screen.

15 Delete Key Delete one character at a time Long press to delete all characters in the input field If the system is connected to a USB flash drive, you can long press it

for 2 seconds to start capturing packets and long press it for 2 seconds again to stop capturing packets

16 On-hook Key End a call or exit a conference call Return to the idle screen

17 Keypad Enter digits Go to the Dialing screen

18 Character Key

Enter the special characters: .@*.

19 Pound key Enter the pound key (#).

Note: The infrared sensor locates within the LED indicator of camera. Aim the remote control at the infrared sensor to operate the camera.

Entering Characters by Remote Control You can use onscreen keyboard on the monitor or use keypad on the remote control to enter characters.

Entering Characters by Dial Pad Using the Onscreen Keyboard

| Getting Started | 11

Entering Characters by Dial Pad The keypad of your remote control only provides digit keys and #.@* keys.

Procedure

Press the keypad on the remote control to enter characters.

Using the Onscreen Keyboard You need to be familiar with the onscreen keyboard before using it. The following takes the English input method as an example, introducing the function of the keys:

About this task

No. Name Description

1 26 English Letters Enter the letter.

2 Switch to the uppercase input mode.

3 Special characters Enter the corresponding special character.

4 Space Key Enter a space.

5 Cursor Position a cursor.

6 Hide the onscreen keyboard.

Done Finish typing.7 This key is flexible to identify the context sensitive features.

Next Go to the next one.

8 Numeric keypad Enter the number.

9 4 special characters Enter the corresponding special character. Position a cursor.

Delete one character at a time Long press to delete multiple characters

10 Delete Key Delete one character at a time Long press to delete multiple characters

11 Clear Clear all characters.

| Getting Started | 12

Procedure

1. In the editing field, press OK Key to open the onscreen keyboard.

2. Select the corresponding characters and press OK key.

CTP20 Touch Panel

As the controller of VCS endpoints, CTP20 touch panel can help you fully control the VCS endpoints. You can use it to place calls, initiate conferences, adjust the volume, control the camera, record videos, and so on. Whats more, CTP20 supports collaborative editing and the annotation, that is to say, participants can add notes to the presentation or to the whiteboard, which can improve the communication efficiency of the traditional video conferencing presentation.

Using Onscreen Keyboard of CTP20

Using Onscreen Keyboard of CTP20 You need to be familiar with the onscreen keyboard before using it. CTP20 provides English (US) and Google Pinyin input methods.

Android Keyboard (AOSP) English (US) Input Method

Number Key Description

1 26 English Letters Enter the letter Long tap a character, and then slide to choose

an item

2 Delete Key Tap to delete the entered characters one by one

Long tap to delete two or more characters

Done Finish typing.3 This key is flexible to identify the context sensitive features. Next Go to the next one.

4 Two special characters Enter the corresponding special character Long tap the period and then select an item

5 Space Key Enter a space Long tap the space to change the input method

6 Switch to the numeric & symbolic input mode.

7 Switch to the uppercase input mode.

| Getting Started | 13

Google Pinyin Input Method

You can long tap the space key to change the input method to Google Pinyin, then you can enter Chinese.

CP960 Conference Phone

You can use the following features with CP960:

Initiate or join a conference Control a conference (for example, invite participants, change the conference layout and end the

conference) Control a camera Record a conference, initiate a presentation and others Modify system settings Edit local contacts

The following introduces the hardware of CP960 and how to enter characters by your CP960.

Introduction of CP960 Conference Phone Entering Characters by CP960

Introduction of CP960 Conference Phone CP960 supports 360-degree audio pickup at a radius of up to 6 meters. It can work as an audio device for the system. You can also place calls, answer calls or view directory and history on CP960.

| Getting Started | 14

No. Name Description

1 Three Built-in Microphones

Support 360-degree audio pickup at a radius of up to 6 meters.

2 Mute Touch Keys Indicate the status of the device and the call. Toggle the mute mode.

3 Speaker Provide hands-free (speakerphone) audio output.

4 Touch Screen 5 inches (720 x 1280) capacitive (5 point) touch screen with two idle screens. Tap the screen and select the desired menu.

Display the information about the call, the message, the time, the date and other relevant data:

Call information: the caller ID and the call duration Icons (for example, ) The prompts of the missed calls Prompts (for example, Delete selected item?) Time and Date

5 Volume Touch Keys

Adjust the volume of the speaker, ringer or media.

6 HOME Touch Key Return to the idle screen.

7 Wired Mic Ports Connect CPE90 to your phone (optional).

8 Internet Connect to the VC Hub/Phone port on the VCS endpoint. Connect to the Audio port on the VCH50 video conferencing hub.

9 Security Slot Allow you to connect a universal security cable to your phone so you can fix your phone on the table.

10 3.5mm Audio-out Port

This port is unavailable when CP960 works with the video conferencing system.

11 Micro USB Port This port is unavailable when CP960 works with the video conferencing system.

12 USB Insert a USB flash drive to a USB port for storing screenshots, recording videos or captured packets (optional).

Entering Characters by CP960 You can use the onscreen keyboard on the touch screen or use the onscreen dial pad on the dialing screen to enter characters.

Entering Characters by Onscreen Keyboard Performing Other Operations by the Onscreen Keyboard Entering Characters by Dial Pad

Entering Characters by Onscreen Keyboard You need to be familiar with the onscreen keyboard before using it. CP960 provides English (US) and Google Pinyin input methods.

Android Keyboard (AOSP) English (US) Input Method

| Getting Started | 15

Number Key Description

1 26 English Letters Enter the letter Long tap a character, and then slide to

choose an item

2 Delete Key Tap to delete the entered characters one by one

Long tap to delete two or more characters

Next Key Tap to go to the next field.

Send Key Tap to dial out the number.

3 This key is flexible to identify the context sensitive features.

Search Searching for Contacts.

4 Two Special Characters Enter the corresponding special character

Long tap the period and then select an item

5 Space Key Enter a space Long tap the space to change the input

method

6 Switch to the numeric & symbolic input mode.

7 Switch to the uppercase input mode.

Google Pinyin Input Method

You can long tap the space key to change the input method to Google Pinyin, then you can enter Chinese.

| Getting Started | 16

Tap the key in the left corner to change the input method to Android Keyboard (AOSP).

Performing Other Operations by the Onscreen Keyboard

About this task

Operation Procedure

Position the cursor.

Tap the desired position on the touch screen.

Select a desired character.

1. Long tap the character. 2. Do one of the following:

Tap on the top of the touch screen to select all characters

Drag / to select parts of the characters

Cut/Copy characters.

1. Select characters. 2.

Tap CUT/POTY or tap / on the status bar. 3. Long tap the desired field. 4. Tap PASTE.

Delete more characters at a time.

Do one of the following:

Long tap the entered character(s), drag / to select the desired characters,

and then tap

Drag / to select the desired characters, and then tap

Long tap .

| Getting Started | 17

Operation Procedure

Replace characters.

1. Drag the cursor to select the desired character. 2. Enter the desired character.

Entering Characters by Dial Pad On the Dial page, you can enter the desired number. The dial pad only provides digit keys and #.@* key.

Familiarizing with the Idle Screen

Idle Screen Idle Screen of CTP20 Idle Screen of CP960 CP960 Control Center/Notification Center

Idle Screen

If a YMS account is registered on the VCS endpoint, the idle screen (not the touch screen) is displayed as below:

Name Description

Status Icon The status icons are displayed in the center of the status bar.

Time and Date The time and date are displayed below the status bar.

Site Name The site name of the system.

Register Account

Generally, your system administrator will pre-configure the related account information for the phone. If not, contact your system administrator.

New Meeting (Dial)

If you register a Yealink Cloud/YMS account, you can initiate Yealink Cloud/YMS conferences. If not, you can only initiate local conferences.

Join Meeting Enter the conference ID and password to join conferences.

| Getting Started | 18

Name Description

More IP

LAN:X.X.X.X: indicates that the system has obtained an IP address. Network disconnected: indicates the system does not connect to a network

cable , and you need check the network cable. 255.255.255.255: indicates the system fails to obtain an IP address. Check the

connection between the VCS endpoint and the DHCP server, or configure a static IP address for the system.

Note: If you do register a cloud account, it displays when you go to the More menu. If you do not register an account, it will display on the Idle screen)

Configure the following features:

Mute/unmute the microphone Enable/disable DND Enable/disable the auto answer Camera Control Go to the Setting screen to view the device information of CTP20 and the VCS

endpoint, the network information, the related setting on the VCS endpoint, and diagnosis.

Go to File Manager to manage the screenshot and videos

Presentation When the VCS endpoint is connected to the PC, you can use this feature to present the content of the PC.

Conference Schedule

When you register a Yealink Cloud account or YMS account, you can view the schedule and the status of the next conference.

Idle Screen of CTP20

If a YMS account is registered on the VCS endpoint, the idle screen of CTP20 is displayed as below:

Name Description

Site Name The site name of the system.

| Getting Started | 19

Name Description

Status Icon The status icons are displayed in the center of the status bar.

Register Account

Generally, your system administrator will pre-configure the related account information for the phone. If not, contact your system administrator.

Home page New Meeting(Dial): create a new conference.

If you register a Yealink Cloud/YMS account, you can initiate Yealink Cloud/ YMS conferences. If not, you can only initiate local conferences.

Join Meeting: enter the conference ID and password to join a conference. Whiteboard: you can initiate a whiteboard collaboration in your local meeting

room. Presentation: when the VCS endpoint is connected to the PC, you can use

this feature to present the content of the PC. Conference Schedule: when you register a Yealink Cloud account or YMS

account, you can view the schedule and the status of the next conference.

Time and Date The time and date are displayed on the top of the screen.

Volume adjuster

Adjust the volume.

IP

LAN:X.X.X.X: indicates that the system has obtained an IP address. Network disconnected: indicates the system does not connect to a network

cable , and you need check the network cable. 255.255.255.255: indicates the system fails to obtain an IP address. Check the

connection between the VCS endpoint and the DHCP server, or configure a static IP address for the system.

Note: If you do register a cloud account, it displays when you go to the More menu. If you do not register an account, it will display on the Idle screen)

Configure the following features:

Mute/unmute the microphone Enable/disable DND Enable/disable the auto answer Camera Control Go to the Setting screen to view the device information of CTP20 and the VCS

endpoint, the network information, the related setting on the VCS endpoint, and diagnosis.

Go to File Manager to manage the screenshot and videos

Set or adjust the camera presets Enable or disable the camera (this feature is available to VC800/VC880/

PVT980)

| Getting Started | 20

Idle Screen of CP960 If the phone has a Yealink Cloud account or a YMS account logged in, the idle screen is shown as below.

Number Name Description

1 Status Bar Display the status icons of the phone and the time.

2 Digital Clock Widget

Display the time and date.

3 Conference Schedule

When you register a Yealink Cloud account or a YMS account, you can view the conference schedule.

4 Application Use the corresponding feature.

5 Screen Indicator

Indicates the current screen. You can swipe to left or right to view more screens.

CP960 Control Center/Notification Center The control center or notification center of CP960 allows you to quickly enable/disable the related feature or view the latest notifications.

Going to the Control Center/Notification Center Exiting Control Center/Notification Center

Going to the Control Center/Notification Center

Procedure

On your CP960, swipe down from the top to go to the control center/notification center:

| Getting Started | 21

No. Name Description

1 Time and Date Display the time and date.

2 Control Center Adjust the screen brightness or configure the related features.

3 Notification Center

Display the notifications, for example the reminder of the ongoing conference.

Exiting Control Center/Notification Center

Procedure

On your CP960, do one of the following:

Swipe up from the bottom of the screen. Tap the Home touch key.

Familiarizing with Icons

Icons on the Monitor/CTP20 Icons on CP960

Icons on the Monitor/CTP20 The icons displayed in the status bar of the monitor/CTP20 are introduced as below:

Icon Description

Network is available

| Getting Started | 22

Icon Description

CP960 is not connected

The local camera is disabled (it is only applicable to VC880/ VC800/VC500/PVT980/PVT950)

Wi-Fi mode is enabled, but is not connect the wireless network

Wi-Fi mode is enabled, and is connected the wireless network

Wireless hotspot is enabled, but no device is connected to it

Wireless hotspot is enabled, and some devices are connected to the system (the number of the connected devices is displayed in the bottom-right corner)

A SIP account is registered

An H.323 account is registered

A Yealink Cloud account/YMS account is registered

A PSTN account is registered

Log into StarLeaf/Zoom/Pexip/BlueJeans/EasyMeet/Videxio platform

The VCH50/VCH51 video conferencing hub is connected to the VCS endpoint

Auto answer

Missed calls (it is displayed in the status bar of the monitor)

The volume is 0

DND (do not disturb) is enabled

Dual-screen mode(it is only applicable to VC880/VC800/VC500/ PVT980/PVT950 and the HDMI 1 and HDMI 2 ports of the VCS endpoint are connected to display control)

Wired sharing (when a PC is connected to the VCH50/VCH51 video conferencing hub)

| Getting Started | 23

Icon Description

Wireless sharing (use the WPP20 wireless presentation pod to share the content on PC and the number of the connected WPP20 is displayed in the bottom-right corner)

A USB flash drive is inserted

VPN is enabled

BT42 dongle is connected, but the CPW90-BT Bluetooth wireless microphones are unregistered.

BT42 dongle is connected, and the CPW90-BT Bluetooth wireless microphones are registered.

VCM34 is connected to the device (the number of connected VCM34 is displayed in the button-right corner)

VCM34 is connected to the device (the number of connected VCM34 is displayed in the button-right corner)

The device is muted

Call encryption

Records the video and the audio to your system memory (only applicable to VC200)

Records the video and the audio to your PC by Yealink Wireless Presentation Pod

Records the video and the audio to the USB flash drive

Dialed calls (H.323 account/SIP account/IP Call)

Dialed calls (Cloud platform)

Received calls (H.323 account/SIP account/IP Call)

Received calls (Cloud platform)

Missed calls (H.323 account/SIP account/IP Call)

Missed calls (Cloud platform)

Local directory

| Getting Started | 24

Icon Description

The conference contact (it is only applicable to the PVT980/ PVT950 video conference system and VC880/VC800 that has a multipoint license).

Yealink Cloud contacts or YMS contacts

Virtual Meeting Room (VMR)

Room system

Place video calls

Place voice calls

Icons on CP960

Icon Description

Auto answer

Missed calls (it is displayed in the status bar of the monitor)

DND (Do Not Disturb)

Call mute

Call encryption

The volume is 0

Local directory

Conference directory (it is only applicable to PVT980/PVT950 and the VC880/ VC800 that has an imported multipoint license)

Yealink Cloud contacts or YMS contacts

Virtual Meeting Room (VMR)

Third-party devices

| Getting Started | 25

Icon Description

Room system

Dialed calls (H.323 account/SIP account/IP Call)

Dialed calls (Cloud platform)

Received calls (H.323 account/SIP account/IP Call)

Received calls (Cloud platform)

Missed calls (H.323 account/SIP account/IP Call)

Missed calls (Cloud platform)

Running the Setup Wizard The setup wizard appears automatically at the first time when you start up the system or reset the system to factory. You can configure the initial settings, for example the language, the network, and the account, for the device by your remote control/CTP20 touch panel.

Note: You can also tap Exit Boot Wizard on your CP960 conference phone to skip the setup wizard.

Powering on the System Your system starts up automatically after you connect an electrical supply. If you power off the system using the remote control, do the following to power it on.

Procedure

On your remote control, long press the Power Key for 3 seconds. Your system is powered on successfully, and the LED indicator glows green.

Related tasks Powering off the System

Powering off the System

Procedure

1. On your remote control, long press the Power Key for 3 seconds.

The option pops up on the display.

2. Select Shut down.

| Calling | 26

The system shuts down immediately, and the LED on the system goes out.

Putting the System to Sleep You can put the system to sleep immediately if you do not use it temporarily.

Procedure

Do one of the following:

On your remote control, long press the Power Key for 3 seconds.

On your CTP20, tap > Sleep.

The system goes to sleep immediately, and the LED on the system or the camera glows red.

Waking up the System

Procedure

Do one of the following:

On your remote control, press any button. On your CP960, tap the touch screen or any key. Touch the CTP20 screen.

Calling

Placing a Call by Entering a Number Editing Numbers Before Calling Placing Calls to Contacts Placing Calls from Call History Answering Calls DND (Do Not Disturb) Rejecting Incoming Calls Ending Calls

Placing a Call by Entering a Number

About this task

You can dial the following contacts on your system:

SIP URI (for example, 2210@sip.com) IP address (for example, 192.168.1.15) H. 323 account, SIP account, Cloud account, YMS account or PSTN (E.164) account If you register different accounts on the phone, you can use one of them to place the call, including the

Cloud account/YMS account/H.323 account/SIP account/PSTN account/H.323 IP Call/SIP IP Call Calling a video conference system that is set up as a virtual conference room

| Calling | 27

If the virtual meeting room requires no password, dial the IP address of the device (for example, 10.3.6.201) or the account number to enter the virtual meeting room.

If the virtual meeting room requires a password, dial IP##meeting password or conference meeting password@IP (for example, 10.3.6.201##123 or 123@10.3.6.201).

Dialing the Number by Remote Control Dialing the Number by CP960 Dialing the Number by CTP20

Dialing the Number by Remote Control

Procedure

1. Go to Dial > Dial.

If you register a Yealink Cloud account or YMS account, select New Meeting > Dial.

2. Optional: Go to Auto at the bottom of the screen, and select the desired call type from the drop-down menu.

3. Enter the number.

4. Tap to place a video call.

Dialing the Number by CP960

Procedure

1. Tap Dial.

2. Optional: Tap Auto, and select the desired call type from the drop-down menu.

3. Enter the number.

4. Tap Send.

Tip: If the administrator enables the Fast Audio Call feature, you can tap Audio Call on CP960 to place voice calls.

Dialing the Number by CTP20

Procedure

1. Tap Dial > Dial.

If you register a Yealink Cloud account or YMS account, tap New Meeting > Dial.

2. Optional: Tap Auto at the bottom of the screen, and select the desired call type from the drop-down menu.

3. Enter the number.

4. Tap to place a video call.

Editing Numbers Before Calling Editing numbers before calling allows you to edit the call record before you place a call so that you do not need to enter the similar number again, but to add a prefix, a sufix, or otherwise alter the entry to ensure success.

Editing Numbers Before Calling by CP960

| Calling | 28

Editing Numbers Before Calling by CP960

Procedure

1. Tap History.

2. Tap beside the desired record.

3. Tap Edit before calling. The selected call record will be filled in the dialing input box automatically.

4. Edit the number and dial out.

Placing Calls to Contacts Placing Calls to Contacts by Remote Control Placing Calls to Contacts by CP960 Placing Calls to Contacts by CTP20

Placing Calls to Contacts by Remote Control

Procedure

1. Go to Dial > Directory.

If you register a Yealink Cloud account or YMS account, go to New Meeting > Directory.

2. Press the right navigation key to select the desired contact type.

3. Select the desired contact.

4. Press the OK key to place a video call.

Placing Calls to Contacts by CP960

Procedure

1. Tap Directory.

2. Select the desired contact type.

3. Tap the desired contact to place a video call.

Placing Calls to Contacts by CTP20

Procedure

1. Tap Dial > Directory.

If you register a Yealink Cloud account or YMS account, tap New Meeting > Directory.

2. Select the desired contact type.

3. Select the desired contact.

4. Tap to place a video call.

| Calling | 29

Placing Calls from Call History You can place a call from the call history. The call history includes missed calls, placed calls and received calls.

Placing a Call from the Call History by Remote Control Placing a Call from the Call History by CP960 Placing a Call from the Call History by CTP20

Placing a Call from the Call History by Remote Control

Procedure

1. Go to Dial > History.

If you register a Yealink Cloud account or YMS account, go to New Meeting > Dial > History.

2. Select the desired type of the call record.

3. Tap the desired record.

4. Tap to place a video call.

Placing a Call from the Call History by CP960

Procedure

1. Tap History.

2. Tap the All Calls field, and select the desired item from the drop-down menu.

3. Tap the desired call history to place a video call.

If you want to place a voice call, tap beside the desired call record, and then tap Voice Call.

Placing a Call from the Call History by CTP20

Procedure

1. Tap Dial > History.

If you register a Yealink Cloud account or YMS account, tap New Meeting > History.

2. Select the desired type of the call record.

3. Tap the desired record.

4. Tap to place a video call.

Answering Calls You can manually answer the incoming calls, you can also enable the auto answer feature when the system is idle or in a call.

Manually Answering Calls Answering a Call Automatically When not in a Call Answering Multiple Calls Automatically Muting Automatically Answered Calls

| Calling | 30

Manually Answering Calls If you do not enable the auto answer or the auto answer multiway feature for the system, you can answer an incoming call manually.

Procedure

Do one of the following:

On your remote control, press Dial key or press OK key. On your CP960, tap Answer. On your CTP20, tap Answer.

Answering a Call Automatically When not in a Call You can enable the auto answer feature to answer calls automatically when the system is idle, which can avoid missing incoming calls.

About this task

Note: Auto answer feature may create security issues. For example, an unexpected caller can view your video conference room randomly.

Configuring Auto Answer by Remote Control Configuring Auto Answer by CP960 Configuring Auto Answer by to CTP20

Configuring Auto Answer by Remote Control

Procedure

1. Go to More.

2. Enable Auto Answer.

Configuring Auto Answer by CP960

Procedure

1. On your CP960, swipe down from the top to go to the control center.

2. Tap Auto Answer.

Configuring Auto Answer by to CTP20

Procedure

1. Tap in the bottom-right corner.

2. Enable Auto Answer.

Answering Multiple Calls Automatically You can specify whether to answer a call automatically when the system is already in a call.

About this task

Note: Auto answer multiway feature may create security issues, for example, an unexpected caller could interrupt an ongoing meeting.

| Calling | 31

Configuring Auto Answer during a Call by Remote Control Configuring Auto Answer during a Call by to CTP20

Configuring Auto Answer during a Call by Remote Control

Procedure

1. Go to More > Settings > Basic > Call Features.

2. Enable Auto Answer Multiway.

Configuring Auto Answer during a Call by to CTP20

Procedure

1. Tap > Settings > Basic > Call Features.

2. Enable Auto Answer Multiway.

Muting Automatically Answered Calls You can choose to mute the local microphones when a call is answered automatically, which avoids the caller hearing the local conversation freely.

About this task This feature takes effect only when auto answer feature is enabled.

Enabling Auto Answer Mute by Remote Control Enabling Auto Answer Mute by CTP20

Enabling Auto Answer Mute by Remote Control

Procedure

1. Go to More > Settings > Basic > Call Features.

2. Enable Auto Answer Mute.

Enabling Auto Answer Mute by CTP20

Procedure

1. Tap > Settings > Basic > Call Features.

2. Enable Auto Answer Mute.

DND (Do Not Disturb) You can enable DND feature to reject incoming calls automatically. All the rejected calls will be recorded to the missed call list. To prevent callers from interrupting the active call, you can enable DND during an active call. The DND feature will be disabled automatically after the call ends.

Enabling DND When Not in a Call by Remote Control Enabling DND When Not in a Call by CP960 Enabling DND When Not in a Call by CTP20 Enabling DND in a Call by Remote Control Enabling DND in a Call by CP960

| Calling | 32

Enabling DND in a Call by CTP20

Enabling DND When Not in a Call by Remote Control If you do not have conferences to attend, you can enable DND.

Procedure

1. Go to More > Settings > Basic > Call Features.

2. Enable DND.

The DND icon is displayed in the status bar of the monitor. The device will automatically reject the incoming calls and send the busy tones.

Enabling DND When Not in a Call by CP960

Procedure

1. On your CP960, swipe down from the top to go to the control center.

2. Enable DND.

If the DND feature is enabled, the touch screen prompts DND mode is enabled. The device will automatically reject the incoming calls and send the busy tones.

Enabling DND When Not in a Call by CTP20

Procedure

1. Tap in the bottom-right corner.

2. Enable DND.

The icon will appear in the status bar of the touch screen. The device will automatically reject the incoming calls and send the busy tones.

Enabling DND in a Call by Remote Control

Procedure

1. Press More during a call.

2. Select DND.

The DND icon is displayed in the status bar of the monitor. The system will reject all incoming calls automatically.

Enabling DND in a Call by CP960

Procedure

1. Tap More during a call.

2. Enable DND.

The icon will appear in the status bar of the touch screen.

| Local Video Conference (Built-in MCU) | 33

Enabling DND in a Call by CTP20

Procedure

1. Tap in the bottom-right corner in a call.

2. Enable DND.

The icon will appear in the status bar of the touch screen.

Rejecting Incoming Calls

Procedure

Do one of the following:

On your remote control, press Hang up key or select Reject. On your CP960, tap Reject. On your CTP20, tap Reject.

Ending Calls

Procedure

Do one of the following:

On your remote control, press Hang up key. On your CP960, tap End Call. On your CTP20, tap Hang up.

Local Video Conference (Built-in MCU)

MCU (multipoint control unit) in the device can allow you to initiate local video conferences. Local video conference should involve at least three parties, and the following introduces how to initiate and control the local video conference.

You can also use the wireless Presentation Pod software to control the local video conference.

The differences between a local conference (built-in MCU) and a cloud server/YMS server conference are as below:

The built-in MCU is integrated into the video conferencing system and provides a few conference control functions (restricted by licenses).

For VC500/VC200 and PVT980/PVT950/VC880/VC800 without multipoint licenses, one video call and five audio calls with presentation (that is, one conference creator and six conference participants) are supported.

For PVT980/PVT950/VC880/VC800 with multipoint licenses, the number of calls supported is controlled by the multipoint license.

The cloud server/YMS server conference is integrated into a separate device (such as the cloud server/ YMS server). You need to log into the Cloud account/YMS account on the endpoint. The cloud/YMS

| Local Video Conference (Built-in MCU) | 34

conference has more conference control functions and provides higher performance and processing capabilities than the local conference.

Note: In a cloud or YMS call, the call is merged into a local conference after you receive a new call.

Note: For the multipoint license supported by your endpoint, contact your administrator.

Initiating a Local Video Conference Controlling the Local Video Conference

Initiating a Local Video Conference You can initiate a local video conference by dialing a group or inviting participants during a call. For VC880/ VC800/PVT980/ PVT950 system, the number of participants that you can invite depends on the imported multipoint license. For VC500/VC200, the number of participants in a local conference is 6 (one video + 5 audio) at most.

Initiating a Conference by Dialing a Group Initiating a Conference by Inviting Contacts

Initiating a Conference by Dialing a Group You can add multiple contacts to a group, and then dial this group to initiate a conference call.

Dialing a Group by Remote Control Dialing a Group by CP960 Dialing a Group by CTP20

Dialing a Group by Remote Control

Procedure

1. Tap Dial.

2. Press the right key and select a desired contact group.

3. Select the desired contacts.

4. Press the right key.

5. Select Start Conference.

Dialing a Group by CP960

Procedure

1. Tap Dial.

2. Tap Call multiple members? Click here. Click here>> field.

3. Do one of the following:

If you tap , enter a phone number and then tap Invite.

If you tap , select a desired contact.

If you tap , tap the desired history record to dial out.

4. Tap .

| Local Video Conference (Built-in MCU) | 35

Dialing a Group by CTP20

Procedure

1. Tap Dial.

If you register a Yealink Cloud account/YMS account, tap New Meeting > Start Conference.

2. Select the desired contact list.

3. Select the desired contacts from the list. All the selected contacts are displayed on the right side of the page. The number of the group contacts that you can invite depends on the imported multipoint license.

Note: If you register a Yealink Cloud/YMS account, tap Virtual Meeting Room on the right of screen and select Local Meeting (Built-in MCU) from the drop-down menu.

4. Tap Start Conference.

Initiating a Conference by Inviting Contacts

Inviting Participants by Remote Control Inviting Participants by CP960 Inviting Participants by CTP20

Inviting Participants by Remote Control

Procedure

1. Press the OK key to open the Talk Menu during a call.

2. Select Invite.

3. Do one of the following:

Select Dial, enter a phone number, and then dial out. Select the desired contact type, select the desired contacts, and tap Invite on the right side of the

screen.

Inviting Participants by CP960

Procedure

1. On your CP960, tap Invite during a call.

2. Do one of the following:

If you tap , select the desired department and the desired contact, and then tap to dial out. If you tap , enter the account number, tap Add Members, and repeat this step to add more

members, and then tap to dial out.

Inviting Participants by CTP20

Procedure

1. On the call screen, tap Invite.

2. Do one of the following:

Select the desired contact type, select the desired contacts, and tap Invite on the right side of the screen.

Tap History, select the desired type of call history, and select the desired contact to call out from the list of call records.

| Local Video Conference (Built-in MCU) | 36

Tap Dial, enter the number, and dial it out.

Controlling the Local Video Conference In the local conferences, the participant roles are as follow:

The moderator is someone who initiates the conference and has meeting control permissions. Participants: Participants other than the moderators cannot control the conference. The call with the

moderator is a point-to-point call, and you can exit the call with the moderator.

Muting/Unmuting a Conference Participant by CP960 Muting/Unmuting a Participant by CP960 Turning off the Local Camera Controlling Participants Cameras by CTP20 Removing Conference Participants Ending the Local Video Conference

Muting/Unmuting a Conference Participant by CP960 If you are the moderator of a video conference, you can mute/unmute all conference participants except yourself.

Procedure

1. On the Conference Control page, tap Members list. All participants are displayed on the touch screen.

2. Tap Mute All or Unmute All to mute/unmute all participants.

Muting/Unmuting a Participant by CP960 If you are the moderator of a video conference, you can mute or unmute a conference participant. The participants cannot unmute themselves.

Procedure

1. On the Conference Control page, tap Members list. All participants are displayed on the touch screen.

2. Tap beside the desired participant to mute the participant.

The icon becomes to . The participant is muted and other participants cannot hear his voice.

3. Tap beside the participant that you want to unmute.

The icon becomes to . The participant is unmuted and other participants can hear his voice.

Turning off the Local Camera

Turning off the Local Camera by Remote Control Turning off the Local Camera by CP960 Turning off the Local Camera by CTP20

Turning off the Local Camera by Remote Control

Procedure

1. Press the OK key to open the Talk Menu.

| Local Video Conference (Built-in MCU) | 37

2. Select Camera Off. If you turn the camera off, the remote party cannot view your video image.

Turning off the Local Camera by CP960

Procedure

On the Conference Control page, tap More > Camera Off. If you turn the camera off, the remote party cannot view your video image.

Turning off the Local Camera by CTP20

Procedure

On the Conference Control page, tap Camera Off. If you turn the camera off, the remote party cannot view your video image.

Controlling Participants Cameras by CTP20 The moderator can control all participant cameras, including panning, tilting or zooming cameras. The participant can control only the moderator cameras except for other participant cameras.

About this task When the remote party connects multiple VCC22 video conferencing cameras, the camera you can control depends on the remote camera layout.

When the remote camera layout is 1+N, you can control the camera whose video image is displayed in the largest pane.

When the remote camera layout is Selected Speaker, you can control the camera whose video image is displayed in the full screen.

When the remote camera layout is Equal NN and the remote uses VC800 system, you can control the VC800 camera.

When the remote camera layout is Equal NN and the remote uses VC880/PVT980 system, you can control the first camera that the remote connects.

Procedure

1. On the Conference Control page, tap Participants in the top-right corner.

2. Tap beside the desired participant and select Camera Control.

3. Tap the navigation keys to pan or tilt the camera.

4. Tap or to zoom in or zoom out the camera.

Removing Conference Participants If you are the moderator of a video conference, you can remove conference participants and the conference continues.

Removing Conference Participants by Remote Control Removing Participants by CP960 Removing Participants by CTP20

| Local Video Conference (Built-in MCU) | 38

Removing Conference Participants by Remote Control

Procedure

1. Press the OK key to open the Talk Menu during a conference.

2. Go to Participants.

3. Select the desired contact and then press the right navigation key.

4. Select Remove.

Removing Participants by CP960

Procedure

1. On the Conference Control page, tap Members list. All participants are displayed on the touch screen.

2. Tap to remove the desired participant.

Removing Participants by CTP20

Procedure

1. On the Conference Control page, tap Participants in the top-right corner. All participants are displayed on the touch screen.

2. Tap beside the participant.

It prompts whether or not you are sure to remove the participant.

3. Confirm the action.

Ending the Local Video Conference If you are the moderator of a video conference, you can end the conference, and then all the participants leave the conference.

Ending Conference by Remote Control Ending Conferences by CP960 Ending Conference by CTP20

Ending Conference by Remote Control

Procedure

1. Press Hang up Key. The monitor prompts whether you are sure to end all active calls.

2. Confirm the action.

Ending Conferences by CP960

Procedure

1. On the Conference Control page, tap End Call.

2. Tap OK.

| Switching Platform Quickly by CTP20 | 39

Ending Conference by CTP20

Procedure

1. On the Conference Control page, tap Hang Up.

It prompts whether or not you want to end all calls.

2. Tap OK.

Switching Platform Quickly by CTP20

If the account logged in the system is not the desired one, you can quickly switch to the corresponding account on CTP20.

About this task

The account types you can switch are Yealink Cloud account, YMS account, Zoom account, and BlueJeans account.

If you do not enable the feature of quick switch platform, tap > Settings > Advanced > Account > Video Conference Platform > Quick Switch Platform.

Procedure

1. On your CTP20, tap in the field of Quick Switch Platform.

2. Select the desired account from the pop-up window. The account will be automatically logged in on the endpoint.

Using the Yealink VC Cloud Management Service Platform

The Yealink VC Cloud Management Service is a value-added and cloud-based service platform for Cloud systems.

When you register a Yealink Cloud account, you can use the video conference feature of Yealink Cloud.

There are three types of Yealink Cloud video conferences:

Meet Now: you can initiate a Meet Now conference at any time, without a reservation. Scheduled conference: you should schedule the conference via the Yealink VC Cloud Management

Service. Virtual Meeting Room: the VMR is created by your Yealink Cloud enterprise administrator. Yealink

Cloud users can join the VMR at any time without a reservation.

With the feature of Yealink Cloud videoconferencing, you can do the following:

Joining scheduled conferences. Initiate meet now conferences. Join the VMR. Manage Yealink Cloud video conferences.

Note: If multiple devices (with the same Yealink Cloud account registered in) join the same conference, the former joined device will exit the conference automatically once another device joins. The conference only allows one of them to join the conference.

| Using the Yealink VC Cloud Management Service Platform | 40

Initiating Meet Now Conferences Viewing Scheduled Conferences Joining Scheduled Conferences Going to Virtual Meeting Room Joining Conferences by Dialing the Conference ID Conference Control of Yealink Cloud Video Conferences Group Chat and Private Chat in the Conference

Initiating Meet Now Conferences When you register a Yealink Cloud account, you can initiate a Meet Now conference at any time, without any reservation. Contact your administrator to check whether the Meet Now conference is enabled for your account.

Procedure

Do one of the following:

On your remote control, go to New Meeting > Start Conference.

Select the desired contacts, press the right navigation Key, and go to Start Conference. On your CP960, tap Meet Now.

Select the desired contact and then tap in the top-right corner. On your CTP20, tap New Meeting > Start Conference.

Select the desired participant and tap Start Conference.

Note: In a Meet Now conference, if you answer a call from a Yealink Cloud contact, the contact will join the conference automatically.

Viewing Scheduled Conferences If you are invited to join scheduled conferences, you can see the upcoming or ongoing scheduled conference on the idle screen. Whats more, if your account are associated with your email, you will receive a conference invitation email.

Procedure

On your monitor/CP960/CTP20, do one of the following:

On the idle screen, view the conference schedules. The conference schedule displays the upcoming or ongoing conference of today.

Select the conference schedule on the Idle screen, then you can see the latest ongoing or upcoming conference.

Note: You can see the upcoming or ongoing conferences of the latest week on your CP960.

Joining Scheduled Conferences If you are invited to a conference, you can see the conference schedule on the idle screen and join the conference 30 minutes before the conference begins. The time when participants can join the conference beforehand is set by the conference organizer.

Joining a Scheduled Conference from the Conference Reminder

| Using the Yealink VC Cloud Management Service Platform | 41

Joining a Scheduled Conference from the Conference Schedule Joining a Scheduled Conference from the Notification Center

Joining a Scheduled Conference from the Conference Reminder When a conference is about to take place in 5 minutes, a reminder pops up on the endpoint screen/CTP20 and you can join the conference by one click.

Procedure

Do one of the following:

Select Join to join the scheduled conference. Select Detail to view the conference details, and select Join.

Note: If you select Ignore, the reminder of this conference will not pop up any longer.

When the system is in a call, the conference reminder will not pop up. If the call ends but the scheduled conference is still ongoing, the reminder will pop up again. But if the scheduled conference ends, the reminder will not pop up.

Joining a Scheduled Conference from the Conference Schedule By default, you can join the conference 30 minutes before the conference starts. You can view conferences of the latest week from the Conference Schedule on CP960 but only one ongoing or upcoming conference on CTP20 or your VCS endpoint.

Procedure

Do one of the following:

On your remote control or CP960, select Schedule.

Select the desired conference and the tap Join. On your CTP20, tap Join from the conference schedule.

Joining a Scheduled Conference from the Notification Center

By default, 5 minutes before the conference starts, the status bar of CP960 displays the icon and the notification center displays the conference information. You can also join the conference by tapping the conference notification.

Procedure

1. On your CP960, swipe down from the top to go to the notification center.

2. Tap the desired conference notification to join the conference.

Going to Virtual Meeting Room The VMR is created by the Yealink Cloud enterprise administrator on the Yealink VC Cloud management service platform, which allows the Yealink Cloud users to call into the VMR to initiate video conferences at any time.

Joining a VMR by Remote Control Joining a VMR by CP960 Joining a VMR by CTP20

| Using the Yealink VC Cloud Management Service Platform | 42

Joining a VMR by Remote Control

Procedure

1. Go to New Meeting.

2. Go to VMR.

3. Select the desired VMR.

4. Press the OK key to place a video call.

Joining a VMR by CP960

Procedure

1. Tap Directory.

2. Select Enterprise from the drop-down menu.

3. Tap VMR.

4. Tap the desired VMR to place a video call.

Joining a VMR by CTP20

Procedure

1. Tap New Meeting > Directory > VMR.

2. Tap the desired VMR to place a video call.

Joining Conferences by Dialing the Conference ID You can dial the conference ID to join the conferences created by others. You can get the conference ID and password or other conference information from the conference members.

About this task

Join an existing cloud conference by dialing:

If you register a Yealink Cloud account, dial the conference ID to join the conference.

Enter the conference password id required. If you do not register a Yealink Cloud account and the conference requires no password:

For SIP devices, dial conference ID**@server address or server address##conference ID to join the conference.

If you do not register a Yealink Cloud account and the conference requires a password:

For SIP devices, dial conference ID** conference password@server address or server address##conference ID**conference password to join the conference.

Using CTP20 to Dial the Conference ID Using the Remote Control to Dial the Conference ID

Using CTP20 to Dial the Conference ID

Procedure

1. Tap Join Meeting.

| Using the Yealink VC Cloud Management Service Platform | 43

2. Enter the conference ID.

3. Optional: Enter the conference password if required.

4. Tap Start Conference.

Tip: Before joining the conference, you can enable or disable your microphone or camera.

Using the Remote Control to Dial the Conference ID

Procedure

1. Tap Join Meeting.

2. Enter the conference ID.

3. Optional: Enter the conference password if required.

4. Tap Start Conference.

Tip: Before joining the conference, you can enable or disable your microphone or camera.

Conference Control of Yealink Cloud Video Conferences The following introduces how to manage Yealink Cloud video conferences, including scheduled conferences, Meet Now conferences and Virtual Meeting Room (VMR).

The participant role in Yealink Cloud conference is described ad below:

Organizer: the person who schedules or creates the conference. He can assign anyone in the conference to be a moderator.

Moderator: the person who can control the conference. Guest: the participant except for the moderator, with no permission of conference contol.

In a conference, the participants are divided into the moderator and the guest. The conference organizer is the moderator by default. Their permissions are described as below:

Organizer/Moderator Guest

Invite participants Invite participants

Remove participants -

Lock/unlock the conference -

Allow/reject the participant to join the conference -

Switch roles between moderators and guests -

Switch between the free speak mode and the raise hand mode

-

- Apply for speaking

Manage the speaking application -

Block/unblock the audio -

Mute/unmute all participants -

Mute/unmute a participant -

Control the participant cameras -

Turn on/off the participant cameras -

| Using the Yealink VC Cloud Management Service Platform | 44

Organizer/Moderator Guest

Leave the conference Leave the conference

Control the participant cameras -

Turn on/off the participant cameras -

Set/cancel the spotlight video -

Change the meeting layout -

Leave the conference Leave the conference

End the conference -

Inviting Participants Removing Participants Locking/Unlocking the Conference by CTP20 Allowing/Rejecting Participants to Join the Conference by CTP20 Switching Roles between Moderator and Guest Switching Free Speak and Raise Hand Mode by CTP20 Applying for Speaking Managing the Speaking Application Blocking/Unblocking Audio by CTP20 Muting/Unmuting All Participants Muting/Unmuting a Participant Controlling Participants Cameras by CTP20 Enabling/Disabling Participant Cameras by CTP20 Setting/Cancelling the Spotlight Video Changing the Meeting Layout Viewing the Message List Leaving the Conference Ending the Conference

Inviting Participants During the Yealink Cloud video conference, any participants can invite other Yealink Cloud contacts to join the conference.

Procedure

1. On the Conference Control page, tap Invite.

2. Do one of the following:

Select the desired contact type, select the desired contacts, and tap Invite on the right side of the screen.

Tap History, select the desired type of call history, and select the desired contact to call out from the list of call records.

Tap Dial, enter the number of the desired contact, and dial it out.

Inviting Conference Participants by Remote Control Inviting Participants by CP960 Inviting Participants by CTP20

| Using the Yealink VC Cloud Management Service Platform | 45

Inviting Conference Participants by Remote Control During the Yealink Cloud video conference, any participants can invite other Yealink Cloud contacts to join the conference.

Procedure

1. Press the OK key to open the Talk Menu during a conference.

2. Select Invite.

3. Do one of the following:

Select the desired contact type, select the desired contacts, and tap Invite on the right side of the screen.

If you select Dial, enter the account number, and then dial out.

4. Repeat the above steps until all the desired participants are added.

Inviting Participants by CP960

Procedure

1. On the Conference Control page, tap Invite.

2. Do one of the following:

If you tap , select the desired department and the desired contact, and then tap to dial out. If you tap , enter the account number, tap Add Members, and repeat this step to add more

members, and then tap to dial out.

Inviting Participants by CTP20

Procedure

1. On the Conference Control page, tap Invite.

2. Do one of the following:

Select the desired contact type, select the desired contacts, and tap Invite on the right side of the screen.

Tap History, select the desired type of call history, and select the desired contact to call out from the list of call records.

Tap Dial, enter the number of the desired contact, and dial it out.

Removing Participants If you are the organizer in a video conference, you can remove any participant from the conference. If you are a moderator, you can remove any participant from the conference except for the conference organizer.

Removing Participants by Remote Control Removing Participants by CP960 Removing Participants by CTP20

Removing Participants by Remote Control

Procedure

1. Press the OK key to open the Talk Menu during a conference.

2. Go to Participants.

3. Select the desired contact and then press the right navigation key.

| Using the Yealink VC Cloud Management Service Platform | 46

4. Tap Remove participants to remove the participant.

Removing Participants by CP960

Procedure

1. On the Conference Control page, tap Members list. All participants are displayed on the touch screen.

2. Tap beside the desired participant and tap Remove.

Removing Participants by CTP20

Procedure

1. On the Conference Control page, tap Participants in the top-right corner. All participants are displayed on the touch screen.

2. Tap beside the participant and select Remove.

It prompts whether or not you are sure to remove the participant.

3. Confirm the action.

Locking/Unlocking the Conference by CTP20 The moderator can lock/unlock the conference. After the conference is locked, the participants (except the moderator and the invited participants) will go to the conference lobby when they call into the conference. After the conference is unlocked, the participants in the conference lobby will go to the conference directly.

Procedure

1. On the Conference Control page, tap Participants in the top-right corner.

2. Tap Lock Conference to lock the conference.

3. If you need unlock the conference, tap Unlock Conference.

Allowing/Rejecting Participants to Join the Conference by CTP20 If the conference is locked by the moderator, the people who call into the conference will go to the lobby, and the moderator can allow them to join the conference or not.

About this task

Procedure

1. On the Conference Control page, tap Participants in the top-right corner.

2. Tap Lobby on the top of the screen.

3. Tap / bedside the desired participant.

You can also tap All Refuse to manage all the participants in the lobby.

| Using the Yealink VC Cloud Management Service Platform | 47

Switching Roles between Moderator and Guest The moderator can assign the visitor as the moderator. When a participant is not expected to be a moderator, other moderators can switch the person to a visitor. Organizers cannot be switched to visitors.

Procedure

1. On the Conference Control page, tap Participants in the top-right corner.

2. Tap beside the desired participant and select Set as Moderator/Set as visitor.

Switching Free Speak and Raise Hand Mode by CTP20 If you are the moderator and you want the participants to speak with your permission, you can switch the speaking mode to the raise hand mode. In the free speak mode, all participants can speak freely.

Procedure

1. On the Conference Control page, tap Participants in the top-right corner.

2. Tap Free Speak and select Raise hand to switch to the raise hand mode. After switching to the raise hand mode, participants can speak only after the moderator allows their speaking application.

Applying for Speaking If you are muted by the conference moderator, you can apply for speaking.

Procedure

Do one of the following:

On your remote control, press Mute Key. On your CTP20, tap Hands up. On the touch screen of CP960 , tap Apply for speaking. On your CP960, tap one of the Mute keys. On your CPE90 wired expansion microphones/CPW90-BT Bluetooth wireless microphones, tap the

Mute key.

Managing the Speaking Application If you are the moderator in a conference, you can allow or reject the speaking application of the participant.

Managing the Application by CP960 Managing the Application by CTP20

Managing the Application by CP960

Procedure

Do one of the following:

Tap Allow to allow the applicant to speak. Tap Members list.

Tap to allow the applicant to speak or tap Clear handup to clear all applications.

| Using the Yealink VC Cloud Management Service Platform | 48

Managing the Application by CTP20

Procedure

1. On the Conference Control page, tap Participants in the top-right corner.

2. Tap beside the desired participant.

3. Select or Allow to speak or Forbid to speak.

Blocking/Unblocking Audio by CTP20 The moderator can block/unblock the audio of any participant to control whether the participant can hear the voice in the meeting.

Procedure

1. On the Conference Control page, tap Participants in the top-right corner.

2. Tap after the desired participant and select Block Audio/Unblock Audio.

Muting/Unmuting All Participants If you are the moderator of a Yealink Cloud video conference, you can mute or unmute all participants except for yourself via CP960/CTP20. In the Raise Hand mode conference, participants muted by the organizer or moderator cannot unmute themselves, they can only apply for speaking.

Procedure

1. On the Conference Control page, for CP960, tap Members list; for CTP20, tap Participants in the top- right corner. All participants are displayed on the touch screen.

2. Tap Mute All or Unmute All to mute/unmute all participants.

Muting/Unmuting a Participant If you are the organizer/moderator of a Yealink Cloud video conference, you can mute or unmute a conference participant via CP960/CTP20. In the Raise Hand mode conference, participants muted by the organizer or moderator cannot unmute themselves, they can only apply for speaking.

Procedure

1. On the Conference Control page, for CP960, tap Members list; for CTP20, tap Participants in the top- right corner. All participants are displayed on the touch screen.

2. Tap ( ) beside the desired participant.

The icon becomes to ( ). The participant is muted and other participants cannot hear his voice.

3. Tap ( ) beside the desired participant.

The icon becomes to ( ). The participant is unmuted and other participants can hear his voice.

| Using the Yealink VC Cloud Management Service Platform | 49

Controlling Participants Cameras by CTP20 The moderator can control the participant cameras, including moving up and down, moving left and right, and zooming in/out.

Before you begin Make sure that the camera you want to control is not turned off and the Far Control Near Camera feature is enabled.

About this task When the remote party connects multiple VCC22 video conferencing cameras, the camera you can control depends on the remote camera layout.

When the remote camera layout is 1+N, you can control the camera whose video image is displayed in the largest pane.

When the remote camera layout is Selected Speaker, you can control the camera whose video image is displayed in the full screen.

When the remote camera layout is Equal NN and the remote uses VC800 system, you can control the VC800 camera.

When the remote camera layout is Equal NN and the remote uses VC880/PVT980 system, you can control the first camera that the remote connects.

Procedure

1. On the Conference Control page, tap Participants in the top-right corner.

2. Tap beside the desired participant and select Camera Control.

3. Tap the navigation keys to pan or tilt the camera.

4. Tap or to zoom in or zoom out the camera.

Related tasks Enabling/Disabling Participant Cameras by CTP20 Allowing the Remote System to Control Your Camera

Enabling/Disabling Participant Cameras by CTP20 The moderator can enable or disable the participant camera to control whether other participants can see the video of the participant.

Procedure

1. On the Conference Control page, tap Participants in the top-right corner.

2. Tap / beside the desired participant to disable/enable the camera.

Setting/Cancelling the Spotlight Video If you are the moderator of the meeting, when you want to focus on a specific participant, or you want to be the focus in the meeting, you can set the corresponding participant or yourself as the spotlight video. The spotlight video is given prominence in the largest pane when the conference layout is 1 + N. The spotlight video is displayed in full screen when the conference layout is Selected Speaker. The spotlight video is displayed on the first screen when the conference layout is Equal NN.

Setting as Spotlight Video/Cancelling the Spotlight Video by CP960 Setting as Spotlight Video/Cancelling the Spotlight Video by CTP20

Related tasks Changing the Meeting Layout

| Using the Yealink VC Cloud Management Service Platform | 50

Setting as Spotlight Video/Cancelling the Spotlight Video by CP960

Procedure

1. On the Conference Control page, tap Members list. All participants are displayed on the touch screen.

2. Tap beside the desired participant and select Spotlight Video.

Setting as Spotlight Video/Cancelling the Spotlight Video by CTP20

Procedure

1. On the Conference Control page, tap Participants in the top-right corner. All participants are displayed on the touch screen.

2. Tap beside the desired participant and select Spotlight Video.

Changing the Meeting Layout The meeting layout consists of the participant video images and moderators can change the layout during the conference.

About this task

The default value of the meeting layout is set by the administrator. For equal NN, the maximum number of video images per screen is 7*7; for 1+N, it is 1+20.

Changing the Meeting Layout by CP960 Changing the Meeting Layout by CTP20

Changing the Meeting Layout by CP960

Procedure

1. On the Conference Control page, tap Layout.

2. Select Meeting Layout.

3. Select the desired layout.

Changing the Meeting Layout by CTP20

Procedure

1. On the Conference Control page, tap Participants.

2. Tap Layout.

3. Select the desired layout.

Viewing the Message List Anyone in the conference can see the message list to know the conference information, for example, when a participant join or leave the conference.

Viewing the Message List by Remote Control Viewing the Message List by CP960

| Using the Yealink VC Cloud Management Service Platform | 51

Viewing the Message List by Remote Control

Procedure

1. Press the OK key to open the Talk Menu during a conference.

2. Select Message List.

Viewing the Message List by CP960

Procedure

On the Conference Control page, tap More > Message List during a conference.

Leaving the Conference When some conference participants leave the conference, other participants keep going.

Leaving Conference by Remote Control Leaving Conferences by CP960 Leaving Conferences by CTP20

Leaving Conference by Remote Control

Procedure

Do one of the following according to your role:

If you are a moderator of a Yealink Cloud video conference, press the Hang up key and select Leave, others keep going.

If you are not a moderator of a Yealink Cloud video conference, press the Hang up key.

Leaving Conferences by CP960

Procedure

Do one of the following according to your role:

If you are a moderator of a Yealink Cloud video conference, tap Hang Up and select Leave, others keep going.

If you are not a moderator of a Yealink Cloud video conference, tap End Call.

Leaving Conferences by CTP20

Procedure

Do one of the following according to your role:

If you are a moderator of a Yealink Cloud video conference, tap Hang Up and select Leave, others keep going.

If you are not a moderator of a Yealink Cloud video conference, tap Hang Up.

Ending the Conference Only the moderator can end the conference, and after the conference is ended, all participants leave the conference.

Ending Conference by Remote Control Ending Conferences by CP960

| Using the Yealink VC Cloud Management Service Platform | 52

Ending Conference by CTP20

Ending Conference by Remote Control

Procedure

Press Hang up key and select End conference.

Ending Conferences by CP960

Procedure

On the Conference Control page, tap End Call, and select End conference.

Ending Conference by CTP20

Procedure

On the Conference Control page, tap Hang Up and select End conference.

Group Chat and Private Chat in the Conference Any participant in the conference can start a group chat or have a private chat with any other participant. The group chat messages are visible to all participants, and the private chat messages are visible only to those parties in the conversation loop. During the conference, you can set to display the conversation messages on the conference interface so that you can quickly preview all the chat messages.

Creating a Group Chat by CTP20 Creating a Private Chat by CTP20 Enabling/Disabling Message Preview During a Conference by CTP20

Creating a Group Chat by CTP20 In a group chat, up to 2000 pieces of chat records will be saved.

Procedure

1. On the Conference Control page, tap Chat from the top-right corner.

2. Select All from the Participants list on the left side.

3. Enter the desired text in the input box and tap Send.

Creating a Private Chat by CTP20 In a private chat, up to 100 pieces of chat records will be saved.

Procedure

1. On the Conference Control page, tap Chat from the top-right corner.

2. Select the desired participant from the Participants list on the left side.

3. Enter the desired text in the input box and tap Send.

Enabling/Disabling Message Preview During a Conference by CTP20 The chat messages are not displayed on the Conference Control page by default. After enabling the message preview feature during a conference, all the messages you received are automatically displayed

| Using Yealink Meeting Server | 53

on the left side of the conference interface. The message marked with a blue asterisk is private chat message, while others are group chat messages.

About this task

After enabling the message preview feature, the messages on the conference interface are displayed as below:

Procedure

1. On the Conference Control page, tap Chat from the top-right corner.

2. Tap from the top-right corner.

3. Enable/Disable Preview in the pop-up window.

Using Yealink Meeting Server

You can dial other YMS accounts or use the YMS video conferencing feature after you register a YMS account.

About this task

There are three types of YMS conferences:

Scheduled conference: you should schedule the conference via the YMS or Microsoft Outlook software.

Meet Now: you can initiate a Meet Now conference at any time, without a reservation. Virtual Meeting Room: the VMR is created by your enterprise administrator. YMS users can join the

VMR at any time without a reservation.

With the feature of YMS videoconferencing, you can do the following:

View and join scheduled conferences. Initiate and join meet now conferences. Join the VMR. Manage YMS video conferences.

| Using Yealink Meeting Server | 54

Note: If multiple devices (with the same YMS account registered in) join the same conference, the former joined device will leave the conference automatically once another device joins. The conference only allows one of them to join the conference.

Initiating Meet Now Conferences Joining Scheduled Conferences Joining the VMR Joining Conferences by Dialing the Conference ID Watching the Live Broadcast by Scanning the Code Viewing Scheduled Conferences Conference Control of YMS Video Conferences

Initiating Meet Now Conferences You can initiate a Meet Now conference at any time without any reservation after you register a YMS account. Contact your administrator to check whether the Meet Now conference is enabled for your account.

Procedure

Do one of the following:

On your remote control, go to New Meeting > Start Conference.

Select the desired contacts, press the right navigation Key, and go to Start Conference. On your CP960, tap Meet Now.

Select the desired contact and then tap in the top-right corner. On your CTP20, tap New Meeting > Start Conference.

Select the desired participant and tap Start Conference.

Note: In a Meet Now conference, if you receive and answer a call from a YMS contact, the contact will join the conference automatically.

Joining Scheduled Conferences If you are invited to a conference, you can see the conference schedule on the idle screen and join the conference 60 minutes before the conference begins. The time when you can join conferences beforehand is set by Yealink Cloud enterprise administrator. If you are invited to Teams scheduled conferences, you can receive the conference reminder on your device.

Joining a Scheduled Conference from the Conference Reminder Joining a Scheduled Conference from the Conference Schedule Joining a Scheduled Conference from the Notification Center

Joining a Scheduled Conference from the Conference Reminder When a conference is about to take place in 5 minutes, a reminder pops up on the endpoint screen/CTP20 and you can join the conference by one click.

Procedure

Do one of the following:

Select Join to join the scheduled conference. Select Detail to view the conference details, and select Join.

| Using Yealink Meeting Server | 55

Note: If you select Ignore, the reminder of this conference will not pop up any longer.

When the system is in a call, the conference reminder will not pop up. If the call ends but the scheduled conference is still ongoing, the reminder will pop up again. But if the scheduled conference ends, the reminder will not pop up.

Joining a Scheduled Conference from the Conference Schedule By default, you can join the conference 60 minutes before the conference starts. You can view conferences of the latest week from the Conference Schedule on CP960 but only one ongoing or upcoming conference on CTP20 or your VCS endpoint. The time when you can join the Teams scheduled conferences beforehand is set by Teams server.

Procedure

Do one of the following:

On your remote control or CP960, select Schedule.

Select the desired conference and the tap Join. On your CTP20, tap Join from the conference schedule.

Joining a Scheduled Conference from the Notification Center By default, when the conference is about to take place in 5 minutes, the status bar of CP960 conference

phone displays the icon and the notification center displays the conference information. You can also join the conference by tapping the conference notification. The time when a reminder about the Teams scheduled conferences pops up is set by Teams server.

Procedure

1. On your CP960, swipe down from the top of the screen to enter the notification center.

2. Tap the desired conference notification to join the conference.

Joining the VMR The VMR is created by the YMS administrator on the Yealink Meeting Server, which allow the YMS users to call into the VMR to initiate video conferences at any time. For more information, refer to Yealink Meeting Server User Guide.

Joining a VMR by Remote Control Joining a VMR by CP960 Joining a VMR by CTP20

Joining a VMR by Remote Control

Procedure

1. Go to New Meeting.

2. Go to VMR.

3. Select the desired VMR.

4. Press the OK key to place a video call.

| Using Yealink Meeting Server | 56

Joining a VMR by CP960

Procedure

1. Tap Directory.

2. Select Enterprise from the drop-down menu.

3. Tap VMR.

4. Tap the desired VMR to place a video call.

Joining a VMR by CTP20

Procedure

1. Tap New Meeting > Directory > VMR.

2. Tap the desired VMR to place a video call.

Joining Conferences by Dialing the Conference ID You can dial the conference ID to join the conferences created by others. You can get the conference ID and password or other conference information from the conference members.

About this task

Join YMS conferences by dialing

If you register a YMS account, dial the conference ID to join the conference.

Enter the conference password if required. If you do not register a YMS account and the VMR does not require a password

For SIP users, dial conference ID**@server address or server address##conference ID to join the conference.

For H.323 users, dial server address##conference ID to join the conference. If you do not register a YMS account and the VMR requires a password:

For SIP users, dial conference ID**password@server address or server address##conference ID**password to join the conference.

For H.323 users, dial server address##conference ID**password to join the conference.

Using CTP20 to Dial the Conference ID

Using CTP20 to Dial the Conference ID

Procedure

1. Tap Join Meeting.

2. Enter the conference ID.

3. Optional: Enter the conference password if required.

4. Tap Start Conference.

Tip: Before joining the conference, you can enable or disable your microphone or camera.

| Using Yealink Meeting Server | 57

Watching the Live Broadcast by Scanning the Code Some activities, for example, lectures or training, have large audiences but limited interaction between the lecturers and the audience. Moreover, the cost is high if it is held by a general video conference. In this situation, the audiences who do not need to join the activity can choose to watch the live broadcast.

Before you begin The conference organizer should enable the RTMP live feature when scheduling a conference. For more information on how to enable the RTMP live feature, refer to Yealink_Meeting_Server_User_Guide.

About this task If the conference is scheduled successfully, the QR code will be sent to the devices with the conference participant accounts logged in, and the mailbox linked to the conference participants will receive an email containing the QR code and a link.

Procedure

In the received email, click Click here or scan the QR code to watch the live broadcast.

Viewing Scheduled Conferences If you have scheduled conferences or are invited to a scheduled conference, the conference schedule will be displayed on your device, and the mailbox linked to the YMS account will receive an email about the conference details.

Procedure

On your monitor/CP960/CTP20, do one of the following:

On the idle screen, view the conference schedules. The conference schedule displays the upcoming or ongoing conference of today.

Select the conference schedule on the Idle screen, then you can see the latest ongoing or upcoming conference.

Note: You can see the upcoming or ongoing conferences of the latest week on your CP960.

Conference Control of YMS Video Conferences The following introduces how to manage YMS video conference, including scheduled conferences, Meet Now conferences and VMRs.

The conference modes supported by scheduled conferences, Meet Now conferences and Virtual Meeting Room (VMR) are as below:

Scheduled conferences: support training mode and discussion mode. (The conference mode can only be set by the enterprise administrator on Yealink Meeting Server.)

Meet Now conferences: only support discussion mode. Virtual Meeting Room (VMR): support training mode and discussion mode. (The conference mode can

only be set by the enterprise administrator on Yealink Meeting Server.)

YMS video conferences support the training mode conference and the discussion mode conference. In the conferences, the participant roles are as follow:

| Using Yealink Meeting Server | 58

Organizer: The organizer is someone who schedules the conference. The organizer in the training mode and discussion mode conference is the moderator by default. The organizer can designate any participant to be the moderator and give the participant control over the meeting.

Moderator: The moderator is someone who can control the meeting. Guest: Participants other than the moderator cannot control the meeting.

The meeting control permissions of the organizer, moderator, and guest are as below:

Organizer/Moderator Guest

Inviting Participants Inviting Participants

Remove participants -

Lock/unlock the conference -

Allow/reject the participant to join the conference

-

Appoint a lecturer (in the training mode) -

Switch roles between moderators and guests -

- Apply for speaking (in the training mode)

Manage the speaking application (in the training mode)

-

Block/unblock the audio -

Mute/unmute all participants -

Mute/unmute a participant -

Turn on/off the participant cameras -

View the message list View the message list

Leave the conference Leave the conference

Ending the Conference -

Inviting Participants Removing Participants Locking/Unlocking the Conference by CTP20 Allowing/Rejecting Participants to Join the Conference by CTP20 Appointing a Lecturer Switching Roles between Moderator and Guest Applying for Speaking Managing the Speaking Application Blocking/Unblocking Audio by CTP20 Muting/Unmuting All Participants Muting/Unmuting a Participant Enabling or Disabling Participant Cameras by CTP20 Controlling Participants Cameras by CTP20 Changing the Meeting Layout View the message list Leaving the Conference Ending Conferences

| Using Yealink Meeting Server | 59

Inviting Participants During the YMS video conference, any participants can invite other YMS contacts to join the conference.

Inviting Conference Participants by Remote Control Inviting Participants by CP960 Inviting Participants by CTP20

Inviting Conference Participants by Remote Control During the YMS video conference, any participants can invite other YMS contacts to join the conference.

Procedure

1. Press the OK key to open the Talk Menu during a conference.

2. Select Invite.

3. Do one of the following:

If you select Dial, enter a YMS account, and then dial out. If you select Directory, select the desired contact type and the desired contact, and then select

Invite on the right side of the screen.

4. Repeat the above steps until all the desired participants are added.

Inviting Participants by CP960

Procedure

1. On the Conference Control page, tap Invite.

2. Do one of the following:

If you tap , select the desired department, tap the desired YMS contacts, and then tap to dial out.

If you tap , enter a YMS account, tap Add members, repeat this step to add more participants and

tap to dial out.

Inviting Participants by CTP20

Procedure

1. On the Conference Control page, tap Invite in the top-right corner.

2. Do one of the following:

Tap the desired contact type, select the desired contacts, and tap Invite. Tap History and then select the desired call record and call the desired contact from the selected

call record. Tap Dial, enter the contact number, and dial out.

Removing Participants You can remove participants if you are the organizer/moderator of a YMS video conference.

Removing Participants by Remote Control Removing Participants by CP960 Removing Participants by CTP20

| Using Yealink Meeting Server | 60

Removing Participants by Remote Control

Procedure

1. Press the OK key to open the Talk Menu during a conference.

2. Go to Participants.

3. Select the desired contact and then press the right navigation key.

4. Tap Remove participants to remove the participant.

Removing Participants by CP960

Procedure

1. On the Conference Control page, tap Members list. All participants are displayed on the touch screen.

2. Tap beside the participant that you want to remove.

Removing Participants by CTP20

Procedure

1. On the Conference Control page, tap Participants in the top-right corner. All participants are displayed on the touch screen.

2. Tap beside the participant and select Remove.

It prompts whether or not you are sure to remove the participant.

3. Confirm the action.

Locking/Unlocking the Conference by CTP20 The moderator can lock/unlock the conference. After the conference is locked, the participants (except the moderator and the invited participants) will go to the conference lobby when they call into the conference. After the conference is unlocked, the participants in the conference lobby will go to the conference directly.

Procedure

1. On the Conference Control page, tap Participants in the top-right corner.

2. Tap Lock Conference to lock the conference.

3. If you need unlock the conference, tap Unlock Conference.

Allowing/Rejecting Participants to Join the Conference by CTP20 If the conference is locked by the moderator, the people who call into the conference will go to the lobby, and the moderator can allow them to join the conference or not.

Procedure

1. On the Conference Control page, tap Participants in the top-right corner.

2. Tap Lobby on the top of the screen.

3. Tap / bedside the desired participant.

You can also tap All Refuse/All Allow to manage all the participants in the lobby.

| Using Yealink Meeting Server | 61

Appointing a Lecturer In a Training mode conference, if you are the organizer or moderator, you can appoint yourself as the lecturer via your CP960 or appoint any participant as the lecturer via CTP20.

About this task

Note: The modes of scheduled conferences and VMRs are Discussion mode and Training mode. Only the enterprise administrator can configure the conference mode on YMS.

In the Discussion mode conference, all conference participants can speak freely. In the Training mode conference, all conference participants are muted by default except for the

organizer or the moderator. The organizer or the moderator can appoint lecturers, and the lecturers can speak freely.

Appointing Yourself as a Lecturer by CP960 Appointing a Lecturer by CTP20

Appointing Yourself as a Lecturer by CP960

Procedure

1. On the Conference Control page, tap More > Begin Speaking.

2. To finish speaking, tap More > Finish Speaking.

Appointing a Lecturer by CTP20

Procedure

1. On the Conference Control page, tap Participants in the top-right corner.

2. Tap on the right side of the desired participant, and select Set as lecturer.

3. To finish speaking, tap , and select Cancel lecturer.

Switching Roles between Moderator and Guest The moderator can assign the visitor as the moderator. When a participant is not expected to be a moderator, other moderators can switch the person to a visitor. Organizers cannot be switched to visitors.

Procedure

1. On the Conference Control page, tap Participants in the top-right corner.

2. Tap beside the desired participant and select Set as Moderator/Set as visitor.

Applying for Speaking In Training mode conferences or VMRs, all guests are muted by default except the moderator or the organizer. If you are the muted participant, you can speak after the moderator agrees your application for speaking.

Procedure

Do one of the following:

On your remote control, press Mute Key. On your CTP20, tap Hands up. On your CP960, tap Apply for speaking.

| Using Yealink Meeting Server | 62

On your CP960, tap one of the Mute keys. On your CPE90 wired expansion microphones/CPW90-BT Bluetooth wireless microphones, tap the

Mute key.

Note: Applying for speaking is not applicable to the Meet Now conference.

Managing the Speaking Application If you are the moderator or the organizer of a training mode conference, you can allow or reject the application.

Note: Managing the application is not applicable to the Meet Now conference.

Managing the Application by CP960 Managing the Application by CTP20

Managing the Application by CP960

Procedure

Do one of the following:

Tap Allow to allow the applicant to speak. Tap Members list.

Tap to allow the applicant to speak or tap Clear handup to clear all applications.

Managing the Application by CTP20

Procedure

1. On the Conference Control page, tap Participants in the top-right corner.

2. Tap beside the desired participant.

3. Select or Allow to speak or Forbid to speak.

Blocking/Unblocking Audio by CTP20 The moderator can block/unblock the audio of any participant to control whether the participant can hear the voice in the meeting.

Procedure

1. On the Conference Control page, tap Participants in the top-right corner.

2. Tap after the desired participant and select Block Audio/Unblock Audio.

Muting/Unmuting All Participants If you are the organizer/moderator of a YMS video conference, you can mute or unmute all conference participants except for yourself via CP960/CTP20. In Training mode conference, the muted participants cannot unmute themselves.

Procedure

1. On the Conference Control page, for CP960, tap Participants; for CTP20, tap Participants in the top- right corner. All participants are displayed on the touch screen.

| Using Yealink Meeting Server | 63

2. Tap Mute All or Unmute All to mute/unmute all participants.

Muting/Unmuting a Participant If you are the organizer/moderator of a YMS video conference, you can mute or unmute a conference participant via CP960/CTP20. In Training mode conference, the muted participants cannot unmute themselves.

Procedure

1. On the Conference Control page, for CP960, tap Members list; for CTP20, tap Participants in the top- right corner. All participants are displayed on the touch screen.

2. Tap ( ) beside the desired participant.

The icon becomes to ( ). The participant is muted and other participants cannot hear his voice.

3. Tap ( ) beside the participant.

The icon becomes to ( ). The participant is unmuted and other participants can hear his voice.

Enabling or Disabling Participant Cameras by CTP20 The moderator can enable or disable the participant camera to control whether other participants can see the video of the participant.

Procedure

1. On the Conference Control page, tap Participants in the top-right corner.

2. Tap / beside the desired participant to disable/enable the camera.

Controlling Participants Cameras by CTP20 The organizer or moderator can control the participant cameras, including panning, tilting or zooming cameras.

Before you begin Make sure that the camera you want to control is not turned off and the Far Control Near Camera feature is enabled.

About this task When the remote party connects multiple VCC22 video conferencing cameras, the camera you can control depends on the remote camera layout.

When the remote camera layout is 1+N, you can control the camera whose video image is displayed in the largest pane.

When the remote camera layout is Selected Speaker, you can control the camera whose video image is displayed in the full screen.

When the remote camera layout is Equal NN and the remote uses VC800 system, you can control the VC800 camera.

When the remote camera layout is Equal NN and the remote uses VC880/PVT980 system, you can control the first camera that the remote connects.

| Using Yealink Meeting Server | 64

Procedure

1. On the Conference Control page, tap Participants in the top-right corner.

2. Tap after the desired participant and select Camera Control.

3. Tap the navigation keys to pan or tilt the camera.

4. Tap or to zoom in or zoom out the camera.

Related tasks Enabling/Disabling Participant Cameras by CTP20 Allowing the Remote System to Control Your Camera

Changing the Meeting Layout The meeting layout consists of video images of all participants, and the moderator can change the meeting layout during the conference. The new meeting layout is effective for all participants in the discussion mode meeting and only effective for the moderator in the Training mode meeting.

About this task The default value of the meeting layout is set by the administrator. For equal NN, the maximum number of video images per screen is 7*7; for 1+N, it is 1+20.

Changing the Meeting Layout by CP960 Changing the Meeting Layout by CTP20

Related concepts Available Screen Layouts

Changing the Meeting Layout by CP960

Procedure

1. On the Conference Control page, tap Layout.

2. Select Meeting Layout.

3. Select the desired layout.

Changing the Meeting Layout by CTP20

Procedure

1. On the Conference Control page, tap Participants.

2. Tap Layout.

3. Select the desired layout.

View the message list Anyone in the conference can see the message list to know the conference information, for example, when a participant join or leave the conference.

Viewing the Message List by CP960

Viewing the Message List by CP960

Procedure

On the Conference Control page, tap More > Message List during a conference.

| Using Yealink Meeting Server | 65

Leaving the Conference When some conference participants leave the conference by the remote control/video conferencing phone at any time, other participants keep going.

Leaving Conference by Remote Control Leaving Conferences by CP960 Leaving Conferences by CTP20

Leaving Conference by Remote Control

Procedure

Do one of the following according to your role:

If you are a moderator (or an organizer) of a YMS video conference, press Hang up key and select Leave, others keep going.

If you are not a moderator (or an organizer) of a YMS video conference, press Hang up key.

Leaving Conferences by CP960

Procedure

Do one of the following according to your role:

If you are a moderator (or an organizer) of a YMS video conference, tap End Call and select Leave, others keep going.

If you are not a moderator of a Yealink Cloud video conference, tap End Call.

Leaving Conferences by CTP20

Procedure

Do one of the following according to your role:

If you are a moderator (or an organizer) of a YMS video conference, tap Hang Up and select Leave, others keep going.

If you are not a moderator (or an organizer) of a YMS video conference, tap Hang Up.

Ending Conferences If you are the organizer/moderator of a YMS video conference, you can end the conference, and then all participants leave the conference.

Ending Conference by Remote Control Ending Conferences by CP960 Ending Conference by CTP20

Ending Conference by Remote Control

Procedure

Press Hang up key and select End conference.

Ending Conferences by CP960

Procedure

On the Conference Control page, tap End Call, and select End conference.

| Using the Third-Party Video Conference Platforms | 66

Ending Conference by CTP20

Procedure

On the Conference Control page, tap Hang Up and select End conference.

Using the Third-Party Video Conference Platforms

Yealink VCS endpoint are compatible with Zoom/Pexip/BlueJeans/Videxio video conferencing platform.

Features Zoom Pexip BlueJeans Videxio

Place calls to accounts in the same server.

Call into the VMR to join the video conference with other participants.

Dial Microsoft Skype for Business or Lync account.

Receive conference schedule from the cloud video conference platform.

Related tasks Placing a Call by Entering a Number

Content Sharing

You can present the content on your computer during a call or a conference. We recommend that you use two screens for sharing content. Only one content can be shared at a time, and the content shared later will replace the previous one.

We support the following three methods for content sharing:

| Content Sharing | 67

You can control the presentation only via CTP20 or WPP20. Using the remote control or CP960 conference phone can only start or end the presentation.

Sharing Content with VCH50/VCH51 Video Conferencing Hub Using WPP20 Wireless Presentation Pod Sharing Content via Apple Device Controlling the Shared Content by CTP20

Related information Using WPP20 Wireless Presentation Pod

Sharing Content with VCH50/VCH51 Video Conferencing Hub In a meeting room, you can connect VCH50/VCH51 to your PC with HDMI cable for content sharing.

Note: For more information on how to connect the VCH50/VCH51 to VCS endpoints refer to Yealink VCH51 Quick Start Guide.

Sharing Content When not in a Call Stopping Sharing Content When not in a Call Sharing Content in a Call Stopping Sharing Content in a Call

Related concepts Video Input Source

Sharing Content When not in a Call You can share the content in the computer when your system is idle.

Before you begin Make sure the computer is powered on and connected to the VCS endpoint.

| Content Sharing | 68

Procedure

The system will connect to the wired sharing and display the sharing content automatically. If the system does not start sharing content automatically, do one of the following to start sharing content manually:

If on your remote control is set as Presentation key by your system administrator, Press to start sharing content.

On your CP960, tap Presentation to start sharing content. On your CTP20, tap Presentation to start sharing content.

Stopping Sharing Content When not in a Call

Procedure

Do one of the following:

Disconnect the computer from your system. If on your remote control is set as Presentation key by your system administrator, Press

to stop sharing content. On your CP960, tap Presentation to stop sharing content. On your CTP20, tap Close to stop sharing content.

Sharing Content in a Call You can share the content on a computer in a call.

Before you begin Make sure the computer is powered on and connected to the VCS endpoint.

Procedure

Generally, the system will connect to the wired sharing and display the sharing content automatically. If the system does not display the sharing content automatically, do one of the following to start sharing content manually:

If on your remote control is set as Presentation key by your system administrator, Press to start sharing content.

On your remote control, press OK key to open Talk Menu, and then select Presentation. On your CP960, tap Presentation to start sharing content. On your CTP20, tap Presentation to start sharing content.

Note: In the audio call, only the local monitor can display the sharing content. In the video call, both the local and the remote monitor can display the sharing content.

Stopping Sharing Content in a Call

Procedure

Do one of the following:

Disconnect the computer from your system. On your remote control, if is set as Presentation key by your system administrator, press

to stop sharing content.

| Content Sharing | 69

On your remote control, press OK key to open Talk Menu, and then select Presentation to stop sharing content.

On your CP960, tap Presentation to stop sharing content. On your CTP20, tap Close to stop sharing content.

Using WPP20 Wireless Presentation Pod In a meeting room, you can connect WPP20 to your PC with HDMI cable for content sharing.

Note: If you cannot present after connecting WPP20 to the PC, refer to Yealink WPP20 Wireless Presentation Pod Quick Start Guide to pair the system and WPP20.

Sharing Content via WPP20 Switching the Shared Content via WPP20 Stopping Sharing Content via WPP20

Related concepts Video Input Source

Sharing Content via WPP20

Before you begin Make sure the computer is powered on and you connect the WPP20 wireless presentation pod to your PC.

Procedure

1. Do one of the following:

On the WPP20, press the presentation button to share the full screen of the PC. On the WPP20, long press the presentation button for 3 seconds and then release this button. Select

the file or window you want to share and then click Start sharing. On the Yealink Wireless Presentation Pod software, click Contents Share, select the file you want to

share, and then click Start sharing.

The computer content is automatically projected to the device.

2. Click Annotation on the navigation bar to make notes on the shared content with the corresponding tools.

Related information Introduction of WPP20 Note Toolbar Introduction of the WPP20 Whiteboard Note Toolbar

Switching the Shared Content via WPP20

Procedure

1. On the Yealink Wireless Presentation Pod software, click New Share.

| Content Sharing | 70

2. Select the file or window you want to share and then click Start Sharing.

Stopping Sharing Content via WPP20

Procedure

Do one of the following to stop sharing content:

Remove WPP20 from your computer. On the WPP20, press the presentation button. On the Yealink Wireless Presentation Pod software, click Stop Sharing.

Note: If you share the whiteboard via WPP20, you need to press the Presentation Button on the WPP20 Wireless Presentation Pod twice to end the content sharing.

Sharing Content via Apple Device Sharing Content via Apple Device Stopping Sharing Content via Apple Device

Sharing Content via Apple Device Before using the Apple device for content sharing, make sure the Airplay feature is enabled and the Apple device is connected to the wireless AP of the system.

Procedure

1. On your Apple device, tap Settings > General > Airplay.

2. Select Everyone. The Airplay feature is enabled.

3. The Apple device is connected to the wireless AP of the system.

4. Go to the Control Center.

| Content Sharing | 71

5. Tap Screen Mirroring, and select the related content sent by the system from the pop-up window. The content on the Apple device is automatically projected to the system.

Note: For more information about connecting to the wireless AP of the system, contact your administrator.

Stopping Sharing Content via Apple Device

Procedure

Go to the Control Center and select the device from the Screen Mirroring.

| Content Sharing | 72

Controlling the Shared Content by CTP20 The content shared from the local computer/Apple devices will be synchronized to CTP20 by default. When there is a discussion in the conference, all the conference participants can make notes on the shared content, and the notes will be displayed on the monitors connected to the VCS. When you use WPP20 wireless presentation pod to share content from the local computer, you can enable the feature of controlling the computer, so that you can control the computer via your CTP20 directly.

Note: During the presentation, if the whiteboard collaboration is enabled, the presentation is closed automatically.

Using the Whiteboard Feature Introduction of CTP20 Note Toolbar

| Content Sharing | 73

Presenting by CTP20 Making Notes on the Content by CTP20 Controlling the PC Content by CTP20 Switching to Local Sharing by CTP20 Stopping Presentation by CTP20

Introduction of CTP20 Note Toolbar

The introduction of the CTP20 note toolbar is as below:

Numbe Description

1 Collapse/Expand the tool bar.

2 Touch Control: Control the PC on the CTP20 when sharing content via WPP20. Local Share: when the remote party shares content and you connect the VCH51 for

wired presentation, you can tap it to send the content on your local PC to the remote party

3 Pen color: select the color of the writing tools.

4 The laser point: use it to indicate content, the handwriting(red) drawn by the finger across the screen disappears after a while.

5 The felt pen: it imitates the handwriting of the marker pen. Tap it twice to select the line weight.

6 The eraser: erase the note. Tap it twice to select Slide to clear my annotations or Slide to clear all annotations.

7 Return to the call or return to the home page.

8 End the presentation.

| Content Sharing | 74

Presenting by CTP20 If the content is shared from the computer/Apple devices, the content will be synchronized to the CTP20; if there is no content, you can manually initiate the presentation.

Procedure

Tap Presentation on the idle screen or call interface.

Making Notes on the Content by CTP20

About this task

You can make notes on the sharing content in the following situations:

In idle status During a Yealink Cloud/YMS call Yealink Cloud video conferences/YMS Video Conferences

Procedure

On the Content Sharing page, use the corresponding tools to make notes on the content.

Related information Introduction of CTP20 Note Toolbar

Controlling the PC Content by CTP20 When using the WPP20 wireless presentation pod for content sharing, you can enable the reverse control function and operate the computer directly on the CTP20 for content presentation.

Procedure

1. On the Projecting Content page, tap . he reverse control function is enabled and you can control the computer screen on the CTP20.

2. Switching to another annotation tool can end the reverse control for your computer.

Note: If you use the WPP20 on your Mac device for the reverse control, the system will prompt you to grant access to this application in Security& Privacy preferences, follow the prompts to complete the settings.

Related information Using WPP20 Wireless Presentation Pod Introduction of CTP20 Note Toolbar

Switching to Local Sharing by CTP20 If you connect a VCH50/VCH51 video conferencing hub during a conference, and the remote party is making a presentation, you can switch the video image to share your local content with the remote party.

Procedure

On the Projecting Content page, tap Local Share.

Stopping Presentation by CTP20 If you want to do other operations, you can end the presentation.

About this task

| Using the Whiteboard Feature | 75

Procedure

On the Presentation page, tap Close.

Note: Closing presentation on the CTP20 does not close the content shared by the local computer. You can tap Presentation again to start presenting.

Related tasks Stopping Sharing Content via WPP20

Using the Whiteboard Feature

You can use the whiteboard feature for collaboration when CTP20 is connected to VCS. The whiteboard feature allows the participants to edit the conference content, make notes about the conference outline, sort out the conference summary/conference records and so on, which improves the communication efficiency and realizes the collaborative interaction.

The whiteboard feature is not available in the following situations:

In the Training mode conferences (YMS), the participant not set as the lecturer cannot initiate the whiteboard.

For the YMS conferences, if the organizer controls the video conference via the webpage and allows the visitor to sharing content, the visitor can initiate the whiteboard.

During the Yealink Cloud/YMS conferences, if the server does not support the whiteboard feature, you cannot use it.

For SIP/H.323 calls or IP calls, the whiteboard feature is not available.

For more information, contact your administrator.

Note: The whiteboard feature will be disabled if you enable the PC presentation during using the whiteboard feature.

Note: Contact your system administrator to check whether the whiteboard feature is available.

Introduction of the Whiteboard Toolbar Initiating the Whiteboard Importing an Existing Whiteboard during a Call Saving/Sharing Whiteboard Source Files Setting/Canceling as the Whiteboard Collaboration Speaker Stopping the Whiteboard Follow

Introduction of the Whiteboard Toolbar Introduction of the CTP20 whiteboard toolbar is as below:

| Using the Whiteboard Feature | 76

Number Description

1 Collapse/Expand the whiteboard toolbar.

2 View follow: start presentation and everyone follows your view.

3 Zoom the page. You can also zoom the page by pinching open or pinching close using double fingers on the whiteboard.

4 Brush color: select the color of the writing tools.

5 The pen: tap it twice to select the line weight. The felt pentap it twice to select the line weight. The highlighter: tap it twice to select the line weight.

6 The eraser: tap it twice to select Slide to clear my annotations or Slide to clear all annotations.

7 The lasso tool: you can use it to select an object, to move and zoom the selected object.

8 Undo: undo the last action and you can cancel the 20 actions at most. Redo: redo the last undo action, which can be redone continuously and return to the

state before using undo.

9 Save/Share: save the whiteboard notes to the cloud disk or share them with others via email or QR code.

10 Background: select the background color of the whiteboard canvas, and the background of the whiteboard is synchronized by default with the devices connected to the conferencing system.

The laser pen: use it to indicate the content, the handwriting(red) drawn by the finger across the screen disappears after a while.

Import whiteboard before talking: import the existing whiteboard comments before the call and continue the discussion.

11 Return to the call or return to the home page.

12 Close whiteboard.

| Using the Whiteboard Feature | 77

Initiating the Whiteboard You can quickly initiate whiteboard when the system is idle or during the call. In a call, anyone can participate in the whiteboard collaboration and the notes will be synchronized to all devices. Only the participant who initiates the whiteboard collaboration can close the whiteboard.

About this task If the administrator sets authentication before wirelessly connecting to CPT20 and you do not perform any authentication on CTP20, the authentication is required before using the whiteboard feature during a call. Once the whiteboard collaboration ends, if the system is idle, the codec will cache the authentication status of the connected CTP20 within a certain period (configured by the administrator). If timeout, the connected CTP20 needs to be re-authenticated.

Procedure

1. Tap Whiteboard.

2. If the security authority check box is displayed, enter the four-digit authentication code and tap Authority.

The authentication code is displayed in the upper-right corner of the display device connected to the VCS endpoint.

3. Use the corresponding tools to write and make notes on the whiteboard.

Related information Introduction of the Whiteboard Toolbar

Importing an Existing Whiteboard during a Call If you have made notes on the local whiteboard before having a call, you can import the whiteboard for discussion during the call.

Procedure

In the note toolbar, tap > Import whiteboard before talking.

Saving/Sharing Whiteboard Source Files After registering the YMS account, you can save the whiteboard source file, to prevent the whiteboard from being erased due to issue switching or to save the uncompleted whiteboard data on the cloud disk. When you need to use this whiteboard, you can use the WPP20 to import it. You can also directly share the whiteboard with the relevant person via email or the QR code.

| Using the Whiteboard Feature | 78

About this task

When you are in a YMS conference, no matter which participant saves the whiteboard, the image will be saved in the cloud disk of the organizer.

For more information on how to use or download the saved whiteboard files, please contact your administrator.

Procedure

1. In the note toolbar, tap .

2. Do one of the following:

Tap Save to cloud disk to save the whiteboard to the YMS server. Tap Send E-mail, enter the email address and then tap Send to share whiteboard via email.

Multiple email addresses are separated by commas (half-width, full-width) or semicolons (half-width, full-width).

Tap Clink to get qrcode.

Other personnel can access the whiteboard image by scanning the QR code and entering the provided access password for a limited period.

Related tasks Importing the Whiteboard Source File via WPP20

Setting/Canceling as the Whiteboard Collaboration Speaker If you want other participants to see the same canvas area as yours when you are speaking during a conference or a call, you can set yourself as the speaker, and others will automatically become followers of your view. As the speaker drags/zooms the view screen, the canvas area seen by all followers also changes. After the presentation, you can cancel as the whiteboard collaboration speaker to release the view of others.

About this task

After this feature is enabled, other participants can still use the whiteboard annotation feature, and the roles and permissions of the participants are as follows:

Speaker: There can only be one speaker in the whiteboard collaboration. If someone has started the presentation at the current meeting, you can still grab the speaker and set yourself as the speaker.

Followers: Once someone is set up as a speaker in the conference, others automatically become followers to follow the speakers view. Followers have the right to stop the follow.

Freelance writer: When you do not want to see the speaker perspective in the conference, you can stop the follow to become a freelance writer.

Procedure

1. During the call, tap in the bottom-left corner of the whiteboard interface. Other participants automatically follow the speaker's perspective by default.

2. Tap again to cancel as the whiteboard collaboration speaker.

The views of other participants are released.

| Using Multiple CTP20s for Collaboration | 79

Stopping the Whiteboard Follow If someone enables a whiteboard collaboration in a conference or during a call, you will automatically follow the speaker's point of view. If you still want to use the whiteboard for your perspective, you can stop the follow.

Procedure

During the call, tap Stop follow in the bottom-left corner of the whiteboard interface.

Using Multiple CTP20s for Collaboration

In a meeting room, you can use multiple CTP20s for whiteboard collaboration or presentation. Up to 4 CTP20s can be connected to MeetingEye 600/MeetingEye 400/PVT980/PVT950/VC880/VC800/VC500 simultaneously, and only 1 CTP20 can be connected to VC200.

The collaboration methods are as below:

Status Synchronizing: The status of the VCS endpoint can be synchronized to all connected CTP20s. Configuration Synchronizing: in idle state, you can configure the VCS endpoint via each CTP20, and

the new configuration will cover the old configuration and take effect immediately. Whiteboard Collaboration: you can use each CTP20 to initiate the whiteboard collaboration which

can be received by other CTP20s simultaneously, but the editing and noting on each CTP20 are independent. If you close the whiteboard of one CTP20 connected to a VCS endpoint, the whiteboards of other connected CTP20s are closed simultaneously.

Presentation Collaboration: if you enable the feature of auto-presentation on the VCS endpoint, after you start presenting on the local computer/Apple devices, the presentation will be synchronized to all CTP20s, but the editing and noting on each CTP20 are independent. If you do not enable the feature of auto-presentation, you can initiate the presentation on any CTP20 and the presentation will be synchronized to all the CTP20s, but the editing and noting on each CTP20 are independent. If you close the presentation on one CTP20 connected to a VCS codec, the presentation on other connected CTP20s are closed simultaneously.

Note: If multiple CTP20s are wired to a VCS endpoint, you need a multi-port switch.

Related information Controlling the Shared Content by CTP20 Using the Whiteboard Feature

Using WPP20 Wireless Presentation Pod

After WPP20 Wireless Presentation Pod is paired with the VCS endpoints and connected to the computer, it can easily realize the wireless screen projection of computer screen with whiteboard collaboration function. And it can receive the whiteboard or shared content initiated by the VCS endpoints or other devices. In addition, the WPP20 built-in Yealink Wireless Presentation Pod software, combined with a conference TV terminal and touch TV, allows you to record and control your meeting while sharing the screen. At the same time, you can directly control the computer on the touch TV or touch panel to give you the extremely content sharing experience.

Note: Contact your system administrator to check whether the whiteboard feature is available.

| Using WPP20 Wireless Presentation Pod | 80

Note: If you use the WPP20 on your Mac device and after starting the Yealink Wireless Presentation Pod software, the system will prompt Yealink WPP20 wants to make changes. After entering the device password, it can be used normally. Otherwise, the other party will not hear the sound during the content sharing. WPP20 only supports content sharing on Mac devices.

Introduction of the WPP20 Whiteboard Note Toolbar Introduction of WPP20 Note Toolbar Receiving Shared Whiteboard or Content Initiating Whiteboard Sharing on WPP20 Saving the Content or Whiteboard Picture Locally via WPP20 Saving/Sharing Whiteboard Source Files via WPP20 Importing the Whiteboard Source File via WPP20 Importing an Existing Whiteboard during a Call via WPP20

Introduction of the WPP20 Whiteboard Note Toolbar Introduction of the CTP20 whiteboard toolbar is as below:

Introduction of WPP20 Note Toolbar The interface introduction of the WPP20 note toolbar is below:

| Using WPP20 Wireless Presentation Pod | 81

Receiving Shared Whiteboard or Content WPP20 can receive whiteboard or content shared by the VCS codec or other devices. If the administrator needs to confirm the authentication before setting the WPP20 to obtain the collaboration data, click the Sharing area to receive the sharing on the Yealink Wireless Presentation Pod software. Enter the four- digit authentication code in the security check box. The authentication code is displayed in the upper right corner of the display device connected to the VCS codec.

You can use the WPP20 annotation tool or the whiteboard annotation tool to take notes.

Related information Introduction of WPP20 Note Toolbar Introduction of the WPP20 Whiteboard Note Toolbar

Initiating Whiteboard Sharing on WPP20 When you use the WPP20 to initiate the content sharing, you can select initiate whiteboard sharing and the whiteboard data will be synchronized to the VCS codec. If a CTP20 is connected to the VCS endpoint, the whiteboard data is synchronized to CTP20.

Before you begin Make sure the computer is powered on and you connect the WPP20 wireless presentation pod to your PC.

About this task If the administrator sets authentication before using WPP20, the authentication is required before initiating the whiteboard sharing. After each collaboration in the non-call, the VCS codec will cache the authentication status of the accessory within a certain period of time (configured by the administrator). If timeout, the accessory needs to be re-authenticated.

| Using WPP20 Wireless Presentation Pod | 82

Procedure

1. On the Yealink Wireless Presentation Pod software, click Contents Share.

2. Select Whiteboard and click Start Sharing.

Note: If the administrator has set that an authentication is required before the WPP20 collaboration, you need to enter the four-digit authentication code in the security check box before sharing the whiteboard. The authentication code is displayed on the upper right of the display device connected to the VCS codec.

Saving the Content or Whiteboard Picture Locally via WPP20 After receiving or sending the content/whiteboard via WPP20, the shared content/whiteboard picture can be saved locally.

Procedure

1. In the content/whiteboard note toolbar, click .

2. Click view the file to view the picture.

Related information Introduction of WPP20 Note Toolbar Introduction of the WPP20 Whiteboard Note Toolbar

Saving/Sharing Whiteboard Source Files via WPP20 After registering the YMS account, you can save the whiteboard source file, to prevent the whiteboard from being erased due to issues switching or to save the uncompleted whiteboard data on the cloud disk. You can also directly share the whiteboard with the relevant person via email or the QR code.

About this task

When you are in a YMS conference, no matter which participant saves the whiteboard, the image will be saved in the conference organizer's cloud disk.

For more information on how to use or download the saved whiteboard files, please contact your administrator.

Procedure

1. At the note toolbar, tap > Save/Share.

2. Do one of the following:

click Save to cloud disk to save the whiteboard to the YMS server. click Send E-mail, enter the email address and then tap Send to share whiteboard via email.

Multiple email addresses are separated by commas (half-width, full-width) or semicolons (half-width, full-width).

Click Clink to get qrcode.

Other personnel can access the whiteboard image by scanning the QR code and entering the provided access password for a limited period.

| Configuring Camera Settings | 83

Tip: When sharing by QR code, you can also click Copy Link. Other people can access the image on the web page via a link.

Importing the Whiteboard Source File via WPP20 If you want to continue discussing the saved whiteboard file, download it from the cloud disk to your local system and use WPP20 to import the whiteboard source files.

Procedure

1. At the note toolbar, tap > Import whiteboard.

2. Select the whiteboard file locally and import it.

Importing an Existing Whiteboard during a Call via WPP20 If you have made notes on the local whiteboard before having a call, you can import the whiteboard for discussion during the call.

Procedure

In the note toolbar, tap > Import whiteboard before talking.

Configuring Camera Settings

Control a camera Camera Presets Allowing the Remote System to Control Your Camera

Control a camera You can control the built-in camera or the VCC22 video conferencing camera connected to your local system. During a call, if one call party enables the Far Control Near Camera feature on his device, you can control his camera.

About this task

Note: If the administrator enables the VC200 experimental access (auto framing) feature for the VC200 camera, you cannot control the VC200 camera.

Adjusting Cameras When not in a Call by Remote Control Adjusting Cameras When not in a Call by CP960 Adjusting Cameras in a Call by Remote Control Controlling Cameras by CP960 during a Call Adjusting Cameras by CTP20

Related tasks Controlling Participants Cameras by CTP20

| Configuring Camera Settings | 84

Adjusting Cameras When not in a Call by Remote Control

Procedure

1. Select the desired video image.

If you connect a VCC22 video conferencing camera to a VC880/VC800/PVT980, select a desired camera from the idle screen.

2. Press the navigation keys to pan or tilt the camera.

3. Press or to zoom in or zoom out the camera.

Adjusting Cameras When not in a Call by CP960

Procedure

1. Tap Camera.

2. If you connect a VCC22 video conferencing camera to a VC880/VC800/PVT980, tap The current control camera to select the desired camera.

3. Tap the navigation keys to pan or tilt the camera.

4. Tap or to zoom in or zoom out the camera.

Adjusting Cameras in a Call by Remote Control

About this task If you connect a VCC22 video conferencing camera to VC880/VC800/PVT980, you can control the current selected camera during the call.

Procedure

1. Press the navigation keys to pan or tilt the camera.

2. Press or to zoom in or zoom out the camera.

Controlling Cameras by CP960 during a Call

Procedure

1. Tap More > Camera Control.

2. If you connect a VCC22 video conferencing camera to a VC880/VC800/PVT980, tap The current control camera to select the desired camera.

3. Tap to return.

4. Tap the navigation keys to pan or tilt the camera.

5. Tap or to zoom in or zoom out the camera.

Adjusting Cameras by CTP20

Procedure

1. Tap in the bottom-right corner.

| Configuring Camera Settings | 85

2. If you connect a VCC22 video conferencing camera to a VC880/VC800/PVT980, tap the camera name from the top of the screen and then tap Camera Control on the right side of the desired camera.

3. Tap the navigation keys to pan or tilt the camera.

4. Tap or to zoom in or zoom out the camera.

Camera Presets Camera presets are pre-saved values of the angle and the focal length of the camera with respect to the desired positions. It can help you quickly point the camera to a pre-defined location.

Note: If you connect a VCC22 video conferencing camera to a VC880/VC800/PVT980, the presets of each camera are independent.

Storing a Camera Preset Adjusting the Local Camera to a Preset Updating the Stored Preset Editing the Stored Preset Deleting the Stored Preset

Storing a Camera Preset You can store up to 99 camera presets for the local camera.

Creating a Camera Preset by CTP20

Creating a Camera Preset by CTP20

Procedure

1. In the Idle screen, tap in the bottom-right corner.

2. If you connect a VCC22 video conferencing camera to a VC880/VC800/PVT980, tap the camera name from the top of the screen and then tap Camera Control on the right side of the desired camera.

3. Tap the navigation keys to pan or tilt the camera.

4. Tap or to zoom in or zoom out the camera.

5. Tap New Preset to create a new preset.

Adjusting the Local Camera to a Preset You can quickly adjust the position of your camera to a preset.

Adjusting the Local Camera to a Stored Preset by CTP20

Adjusting the Local Camera to a Stored Preset by CTP20

Procedure

1. Tap in the bottom-right corner.

2. Select the desired camera preset from the Preset Location field in the left side to adjust the local camera to the preset position.

| Configuring Camera Settings | 86

Updating the Stored Preset If you move the camera to a new position, it will change the images displayed by the camera presets. Therefore, you need to update the presets.

Updating the Stored Preset by CTP20

Updating the Stored Preset by CTP20

Procedure

1. In the Idle screen, tap in the bottom-right corner.

2. In the Preset Location field, tap > Update Preset Location. All the stored preset will be updated.

Editing the Stored Preset

Editing the Stored Preset by CTP20

Editing the Stored Preset by CTP20

Procedure

1. In the Idle screen, tap in the bottom-right corner.

2. In the Preset Location field, select the desired preset.

3. Tap the navigation keys to adjust the camera angle.

4. Tap or to zoom in or zoom out the camera.

5. Tap Replace preset.

Deleting the Stored Preset

Deleting the Stored Preset by CTP20

Deleting the Stored Preset by CTP20

Procedure

1. In the Idle screen, tap in the bottom-right corner.

2. In the Preset Location field, tap > Edit Preset Location.

3. Tap to delete the corresponding preset.

Allowing the Remote System to Control Your Camera You can allow the remote party to control the angle and the focal length of your camera.

Enabling Far Control Near Camera by Remote Control Enabling Far Control Near Camera by CTP20

| Local Screen Layout | 87

Enabling Far Control Near Camera by Remote Control

Procedure

1. Go to More > Settings > Basic > Camera.

2. Enable Far Control Near Camera.

Enabling Far Control Near Camera by CTP20

Procedure

1. Tap > Settings > Basic > Camera.

2. Enable Far Control Near Camera.

Local Screen Layout

The local layout depends on the number of connected participants, the display devices (single or dual), and whether the presentation is ongoing.

The local screen layout is only effective for the participants themselves. If you are in a local conference, the call layout is the local layout. Each participant can adjust their own local layout. If you are in a cloud conference or a YMS conference, the local layout consists of the conference layout and the local camera layout. The conference layout can only be set by the moderator, and participants can only set their local layout.

Available Screen Layouts Single Screen Layouts Dual Screen Layout Layouts of Multiple Display Devices Local Camera Layout Changing the Local Screen Layout Specifying Content to the Secondary Screen

Related tasks Changing the Meeting Layout

Available Screen Layouts

The system supports the following layouts:

1+N: in this layout, the assigned participant is given prominence in the largest pane no matter who is currently speaking, and other participants are displayed in a strip beside the assigned speaker. When the number of participants exceeds 8, video images of all participants (except the active speaker) will be switched automatically.

Selected Speaker: in this layout, the selected participant is displayed in full screen. Equal NN: in this layout, every participant is given equal prominence in equal-sized panes. When the

number of participants exceeds 9, video images of all participants will be switched automatically. Picture-in-picture: PIP mode only takes effect on the local layout. In a two-way video call, the video of

one end is displayed in a large window, and the video of the other end is reduced to a thumbnail in the bottom-right corner of the large window. In the YMS/Cloud conference, the large window displays the conference layout and the small window displays the local video.

| Local Screen Layout | 88

Speaker View: the active speaker is given prominence in the largest pane and other participants are displayed in a strip beside the active speaker in a multi-way MCU video call. This screen layout is not available on the VC500/VC200 endpoint.

Single Screen Layouts The following introduces the default layout when you connect one display.

Two-Way Video Call

Picture-in-picture layout is used by default.

Two-Way Video Call with a Presentation

The PC content is displayed in a large window and other participants are displayed in small windows beside the PC content.

Multi-Way Video Calls

Take four-way video calls as an example, the voice activation layout is used by default.

The active speaker is given prominence in the largest pane and other participants are displayed in a strip beside the active speaker.

Multi-Way Video Calls with a Presentation

Take four-way video calls as an example, the voice activation layout is used by default.

| Local Screen Layout | 89

The PC content is displayed in a large window and other participants are displayed in small windows beside the PC content. The speaker is fixed at the bottom-left corner.

Note: Multi-way video calls are only applicable to VC880/VC800/PVT980/PVT950 that has a multipoint license.

Dual Screen Layout The following introduces the default layout when you connect two display devices.

Two-Way Video Call

Two-Way Video Call with a Presentation

Multi-Way Video Calls

Take four-way video calls as an example, the voice activation layout is used by default.

Primary monitor: the active speaker is given prominence in the largest pane and other participants are displayed in a strip beside the active speaker.

Secondary monitor: the local video image is displayed in a large pane.

| Local Screen Layout | 90

Multi-Way Video Calls with a Presentation

Take four-way video calls as an example, the voice activation layout is used by default.

Primary monitor: the active speaker is given prominence in the largest pane and other participants are displayed in a strip beside the active speaker.

Secondary monitor: PC content is displayed in a large pane.

Note: Multi-way video calls are only applicable to PVT980/PVT950 system and the VC880/VC800 system that has a multipoint license.

Layouts of Multiple Display Devices If the third display device is connected to the HDMI OUT port on the VCC22 video conferencing camera to display the shared content, when the VC880/VC800/PVT980 codec only connects a monitor or no content is being shared to others, the display device connected to the VCC22 video conferencing camera only displays the default background image.

Local Camera Layout If you connect VCC22 to the endpoint during a call, all video streams captured by the connected cameras are synthesized to one video stream and sent to the far site. The supported local camera layouts are as below:

1+N: the video image of the selected camera is displayed in large window, and the video images of other cameras are displayed in thumbnails.

Selected Speaker: the video image of the selected camera is in full-screen. Equal NN: the video images of all cameras have equal size.

Changing the Camera Layout by CP960 Changing the Camera Layout by CTP20

Related tasks Allowing the Remote System to Control Your Camera

| Local Screen Layout | 91

Changing the Camera Layout by CP960

Procedure

1. Tap Layout > Camera Layout during a call.

2. Select the desired layout.

Changing the Camera Layout by CTP20

Procedure

1. Tap in the bottom-right corner in a call or a conference.

2. Tap Multi-camera Layout Switching in the top-right corner.

3. Select the desired layout.

Changing the Local Screen Layout During a conference, you can change the local screen layout by the remote control/CP960/CTP20.

Procedure

1. Do one of the followings during a conference:

For VC880/VC800/VC500/PVT980/PVT950, on your remote control, press OK key to open Talk Menu and then select More > Layout.

On your CP960, tap Layout.

If you are in a YMS or cloud conference, tap Layout > Local Layout. On your CTP20, tap Switch Layout.

2. Select the desired layout.

Related concepts Available Screen Layouts

Specifying Content to the Secondary Screen When you connect dual displays, you can use the default layout, or specify the content to the secondary screen via the remote control/CTP20. This feature is not available to VC200 endpoint.

Specifying Content to the Secondary Screen by Remote Control Specifying Content to the Secondary Screen by CTP20

Specifying Content to the Secondary Screen by Remote Control

Procedure

1. Press the OK key to open the Talk Menu during a conference.

2. Go to More > Focus (Display2).

3. Select the desired content for the secondary screen. The secondary screen displays the selected content. If you specify a new content on the secondary screen, the previous content on the secondary screen will be displayed on the primary screen automatically.

| Recording Videos and Taking Screenshots | 92

Specifying Content to the Secondary Screen by CTP20

Procedure

1. On the Conference Control page, tap Switch Content on the secondary screen.

2. Select the desired display content for the secondary screen. The secondary screen displays the selected content. If you specify a new content on the secondary screen, the previous content on the secondary screen will be displayed on the primary screen automatically.

Recording Videos and Taking Screenshots

Recording Videos Taking Screenshots Managing Videos and Screenshots

Recording Videos You can record videos to the system memory (only applicable to VC200), a USB flash drive or your computer. The recorded videos will be saved as .mkv format and named as the recorded time and date. In addition, if the administrator has enabled server recording permissions for your YMS account, you can use server recording to save the video on the server during the conferences. The system supports 720P for local video recording, and the server supports 1080P recording.

About this task If there is a WPP20 wireless presentation pod in the meeting room, you can use it to record videos to your computer. To record videos to a USB flash drive, the USB flash drive you connect should support FAT 32 and NTFS format.

For more information on server recording permissions during meetings and how to get videos from the server, please contact your administrator.

Note: Whiteboard collaboration content is temporarily unavailable for recording.

Recording Local Videos Recording Server Videos

Recording Local Videos By default, the recorded video is local video. For VC880/VC800/VC500/PVT980/PVT950, the recorded video is saved on the connected USB flash drive. For VC200, if a USB flash drive is not connected, the recorded video is saved directly in the local storage; if a USB flash drive is connected, it is saved on the USB flash drive by default.

Before recording the video, your system should meet the following requirements:

Endpoints Requirements

Make sure the administrator has enabled USB and recording features.VC880/VC800/ VC500/ PVT980/ PVT950

Make sure the USB flash drive has enough storage space.

| Recording Videos and Taking Screenshots | 93

Endpoints Requirements

Make sure the administrator has enabled recording feature If you want to save the screenshots locally, you need to enable the local

storage If you need to store video on the USB flash drive, you need to enable the USB

feature.

VC200

Make sure that VC200 or USB flash drive has enough storage space.

Tip: For VC880/VC800/VC500/PVT980/PVT950, on your remote control, go to More > File Manager to view the USB storage; For VC200, on your remote control, go to More > File Manager to view the local or USB storage.

Note: The USB flash drive must be connected to the codec, VCH50, or wired CTP20.

Recording Local Videos by Remote control Recording Local Videos by CP960 Recording Local Videos by CTP20 Recording Local Videos by WPP20

Recording Local Videos by Remote control

Procedure

1. Tap to start recording.

If your system administrator enables the server recording permission for your YMS account, select Local recording during the conference.

The monitor displays the recording icon and the time.

2. Press again to stop recording.

Recording Local Videos by CP960

Procedure

1. Tap to start recording.

If your system administrator enables the server recording permission for your YMS account, select Local recording during the conference.

2. Tap to stop recording.

Recording Local Videos by CTP20

Procedure

1. Tap > Recording.

If the administrator enables the server recording permission for your YMS account, you need to select Local record during a conference.

The recording icon and time will be displayed on the screen.

2. Tap Now Recording to stop recording.

| Recording Videos and Taking Screenshots | 94

Recording Local Videos by WPP20

Before you begin Make sure the computer is powered on and you connect the WPP20 wireless presentation pod to your computer.

Procedure

1. Do one of the following:

When the system is idle, click Start Sharing on the Yealink Wireless Presentation Pod software. When the system is during the call, click Start Sharing or Meeting Control > Recordon the Yealink

Wireless Presentation Pod software.

2. Select the storage location for the recording file.

The system prompts whether or not you agree with the recording request.

3. Confirm the WPP20 recording request on the system.

4. On the Yealink Wireless Presentation Pod software, click Stop Sharing.

Recording Server Videos If the administrator has enabled recording feature for your YMS account, you can record the server videos so that the videos can be directly saved on the YMS server during a YMS call or a meeting (If you are in a scheduled meeting, you need to be granted the permission to record).

Recording Server Videos by Remote control Recording Server Videos by CP960 Recording Server Videos by CTP20

Recording Server Videos by Remote control

Before you begin You are the initiator of a Meet Now conference or a participant who is given permission to record.

Procedure

1. Tap to start recording.

2. Select Server recording.

3. Press again to stop recording.

Recording Server Videos by CP960

Before you begin You are the initiator of a Meet Now conference or a participant who is given permission to record.

Procedure

1. Tap to start recording.

2. Select Server recording.

3. Tap to stop recording.

| Recording Videos and Taking Screenshots | 95

Recording Server Videos by CTP20

Procedure

1. In a conference, tap > Recording.

2. Select Server record in the pop-up window.

3. Tap Now Recording to stop recording.

Taking Screenshots You can take screenshots. The screenshots are saved as .jpg format and named as the captured time and date.

About this task You can use the remote control or CTP20 to capture screenshots when the system is idle. You can use the remote control, CTP20, or CP960 to capture screenshots when the system is during a call.

Your system should meet the following requirements:

Endpoints Requirements

Make sure the administrator has enabled USB and screenshots features.VC880/VC800/ VC500/ PVT980/ PVT950

Make sure the USB flash drive has enough storage space.

Make sure the administrator has enabled the screenshots feature If you want to save the screenshots locally, you need to enable the local

storage If you need to store video on the USB flash drive, you need to enable the USB

feature

VC200

Make sure that VC200 or USB flash drive has enough storage space.

Note: To save screenshots to a USB flash drive, the USB flash drive you connect should support FAT32 or NTFS format. The USB flash drive must be connected to the codec, VCH50, or wired CTP20.

Capturing Screenshots by Remote Control Capturing Screenshots by CP960 Capturing Screenshots by CTP20

Capturing Screenshots by Remote Control

Procedure

If on your remote control is set as ScreenShot key by your system administrator, press to capture screenshots.

Capturing Screenshots by CP960

Procedure

Tap More > Screenshot during a conference.

| Recording Videos and Taking Screenshots | 96

Capturing Screenshots by CTP20

Procedure

In the top-right corner of your CTP20, tap > Screenshots.

Managing Videos and Screenshots For VC200, the video and screenshot files can be saved to the local storage. You can directly manage them locally. After the USB flash drive is connected to the VC200/VC500/VC800/VC880/PVT980/PVT950, VCH50/VCH51, or wired CTP20, it can be recognized by the VCS codec. You can manage images stored in the Screenshot folder in the .jpg format and videos stored in the Video Record folder in the .mkv format.

Note: You can only manage the video and screenshot file by using the remote control.

Viewing Screenshots Viewing Local Recorded Videos Copying the Screenshot from the Local Storage to the USB Flash Drive Copying the Video from the Local Storage to the USB Flash Drive Deleting Screenshots Deleting Local Recorded Videos

Viewing Screenshots

Procedure

1. On your remote control, go to More > File Manager > Picture.

2. Select the desired screenshot and press the OK key or press the right navigation key and press Full Screen.

3. Do one of the following:

Press the left key or the right key to view the previous or next screenshot. Press or to zoom the screenshot in/out. On your remote control, press to exit.

Viewing Local Recorded Videos

Procedure

1. On your remote control, go to More > File Manager > Video.

2. Select a desired video, and then press OK key or select to play video.

3. Do one of the following:

Select and press the OK key to pause, and select to resume playing.

Select and press OK key to skip forward. For VC880/VC800/VC500/PVT980/PVT950, press once to skip forward 4 seconds, for VC200 press once to skip forward 6 seconds.

Select and press OK key to rewind. For VC880/VC800/VC500/PVT980/PVT950, press once to rewind 4 seconds, for VC200 press once to rewind 6 seconds.

Press the volume key to adjust the speakerphone volume.

| Basic Settings | 97

Select or tap on the remote control to stop playing.

Note: If you receive an incoming call while you are playing video, the system will stop playing the video automatically.

Copying the Screenshot from the Local Storage to the USB Flash Drive VC200 endpoint allows you to copy the screenshot from the local storage to the USB flash drive.

Procedure

1. On your remote control, go to More > File Manager > Local Storage > Picture.

2. Select the desired screenshot and press the right navigation key to select Export To U Disk.

Copying the Video from the Local Storage to the USB Flash Drive For VC200, you can copy the recorded videos from the local storage to the USB flash drive.

Procedure

1. For VC200: on your remote control, go to More > File Manager > Local Storage > Video.

2. Select a desired video and press the right navigation key to select Export To U Disk.

Deleting Screenshots If the USB flash drive or local storage space is insufficient, you can delete the screenshots to free up space.

Procedure

1. On your remote control, go to More > File Manager > Picture.

2. Select the desired screenshot, press the right navigation key to select Delete, and select OK. The system prompts whether or not you are sure to delete.

3. Confirm the action.

Deleting Local Recorded Videos You can delete the recorded videos to free up the storage space.

Procedure

1. On your remote control, go to More > File Manager > Video.

2. Select the desired video, press the right navigation key to select Delete, and select OK. The system prompts whether or not you are sure to delete.

3. Click OK.

Basic Settings

Configuring the Audio Settings Configuring Video Settings Setting the Wallpaper for CTP20 and VCS Codec Setting the CTP20 Brightness

| Basic Settings | 98

Configuring the Audio Settings You can configure audio settings on the system.

Adjusting the Volume Configuring Key Tone Enabling Silent Mode Muting the Microphone

Adjusting the Volume

You can adjust the following volume:

Ringer volume: adjust the ringer volume when the phone is idle or ringing. Talking volume: adjust the speakerphone volume when the device is in a call. Key tone volume: adjust the volume of key tone which is produced when you press the key on the

remote control or CP960 Media Volume: adjust the media volume when playing recorded videos.

Procedure

Do one of the following:

On your remote control, press the Volume key to adjust the volume. On your CP960, tap volume key or drag the volume slider to adjust the volume.

Tap and drag the volume slider to adjust the volume.

Note: You can still use CP960 to adjust the endpoint volume even if it is not as the active audio device of the system.

Configuring Key Tone You can enable the key tone feature. When you press any key on the remote control or tap the onscreen dial pad on CP960, the system will produce a sound.

Configuring the Key Tone by the Remote control Configuring the Key Tone by CTP20

Configuring the Key Tone by the Remote control

Procedure

1. Go to More > Settings > Basic > General.

2. Enable Key Tone.

Configuring the Key Tone by CTP20

Procedure

1. Tap > Settings > Basic > General.

2. Enable Key Tone.

| Basic Settings | 99

Enabling Silent Mode If you enable the silent mode, the speaker of your endpoint makes no sound.

Enabling Silent Mode by Remote Control Enabling Silent Mode by CP960 Enabling Silent Mode by CTP20

Enabling Silent Mode by Remote Control

Procedure

Do one of the following:

Long press the Vol- key to decrease the volume to the minimum. If is set as Mute Speaker key by your system administrator. On your remote control, press

.

Note: When the silent mode is enabled, the icon will appear on the monitor.

Related tasks Enabling Silent Mode by CP960

Enabling Silent Mode by CP960

Procedure

Do one of the following:

Long tap the left volume touch key to decrease the ringer volume to minimum. Swipe down from the top of the screen to go to the control center and tap Silent.

Note: When the silent mode is enabled, the icon will appear on the CP960s touch screen.

Enabling Silent Mode by CTP20

Procedure

Do one of the following:

Tap and drag the volume slider to the minimum value.

Tap and then tap .

Muting the Microphone You can mute the local microphone during a call so that other parties cannot hear you.

Procedure

Do one of the following:

On your remote control, press the Mute Key.

On your CTP20, tap > Mute. On your CP960, tap one of the Mute keys. On your CPE90 wired expansion microphones, tap the Mute key. On your CPW90-BT Bluetooth wireless microphones, tap the Mute key.

| Basic Settings | 100

If video conferencing system is muted, the icon will appear on the local video.

Configuring Video Settings Adjusting the Monitor Display Proportion Video Input Source

Adjusting the Monitor Display Proportion If you use the TV as the display device, the TV might not display the entire video image. To solve this problem, you can adjust the display proportion to display the entire video image as you need.

Maximizing Monitor Video Display by Remote Control Maximizing Monitor Video Display by CTP20

Maximizing Monitor Video Display by Remote Control

Procedure

1. Go to More > Settings > Basic > General.

2. Press OK key to select Main Display.

If you connect two screens, select Main Display or EXT Display.

3. In the Main/EXT display (90%-100%) field, press the right or left navigation key to adjust the display proportion.

4. Save the change.

Maximizing Monitor Video Display by CTP20

Procedure

1. Tap > Settings > Basic > General > Display.

2. In the Display field, drag the bar to adjust the aspect ratio of the monitor.

3. Save the change.

Video Input Source The system supports the video input sources both from the camera and the PC. You can change the input source on your remote control.

Changing the Video Input Source When not in a Call Changing the Video Input Source in a Call

Changing the Video Input Source When not in a Call

Before you begin To use the PC input source, make sure that your system is connected to a PC.

Procedure

1. Do one of the following:

On your remote control, go to More > Settings > Basic > Input Selection.

| Basic Settings | 101

If on your remote control is set as Input key by your system administrator, Press to enable the video input source.

The monitor display Camera and PC as the input source.

2. Select the desired input source. You can see the video image displayed by the selected video input source.

Changing the Video Input Source in a Call

Before you begin If you want to change the video input source to PC, you need to connect the endpoint to the PC.

Procedure

1. Do one of the following:

In a call, press the OK key to open Talk Menu and go to More > Input Selection. If is set to Input key by your system administrator, Press to enable the video input source.

The screen shows Camera, Camera +PC and PC input sources.

2. Select the desired input source.

If you select PC, the remote video image is displayed in a large window, and the PC content is displayed in a small window (Picture-in-Picture mode).

If you select Camera+PC, the PC content is displayed in a large window, and other video images are displayed in small windows.

If you select Camera, the remote video image is displayed in a large window, and the local video image is displayed in a small window (Picture-in-Picture mode).

Setting the Wallpaper for CTP20 and VCS Codec

Procedure

1. On your CTP20, tap > Settings > Basic > Wallpaper.

2. Select the desired wallpaper.

3. In the top-right corner of the page, tap Set as wallpaper.

Setting the CTP20 Brightness

Procedure

1. In the top-right corner of your CTP20, tap .

2. In the CTP20 Brightness field, drag the slider to adjust the brightness of the CTP20.

| Using CPE90 Wired Expansion Microphones | 102

Using CPE90 Wired Expansion Microphones

This section introduces how to use CPE90 Wired Expansion Microphones.

Placing CPE90 Wired Expansion Microphones Muting or Unmuting the Microphone

Placing CPE90 Wired Expansion Microphones The CPE90 has a rubber pads on its base to prevent it from sliding. You can place the CPE90 on a stable surface and keep it away from obstacles so that it can effectively pick up sounds.

Procedure

Place CPE90 Wired Expansion Microphones according to the image below.

Muting or Unmuting the Microphone

Procedure

On the microphone, press to mute/unmute the microphone.

Using the CPW90-BT Bluetooth Wireless Microphones with VCS

CPW90-BT Bluetooth wireless microphones can work as the audio input devices of your video conferencing system. You can connect up to 2 CPW90-BT Bluetooth wireless microphones to the video conferencing system. For more information on how to use CPW90-BT Bluetooth Wireless Microphones, refer to Yealink CPW90-BT Wireless Presentation Pod Quick Start Guide.

Muting or Unmuting the Microphone

| Using the CPW90-BT Bluetoo