Xerox Asset DB Auditor Ver.4.8.1 Software User Manual PDF

Pages 77
Year 2021
English en
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Summary of Content for Xerox Asset DB Auditor Ver.4.8.1 Software User Manual PDF

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15 ICON LABELS ... 32

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19... 1... 1 Icons ... 56

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PC, go to File > Import > Project2 and navigate to the supplied file... Asset DB project files have

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Go to File > Open or click the Open Project button at the top left to open a pop-up containing the

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3 Font Scaling To optimise the Asset DB interface for different screen resolutions go to Options >Font Scaling

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4 Language Settings Go to Options >General Options and select the Language tab in the pop-up... You will then be able

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left of the search field, selecting the level for which you would like to include more data fields and

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Once a new object has been added to the tree, its details may be changed in the console at the

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To do this you need to double click on a site, building or floor in the project tree and a second line

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magnifying glass will bring up the list of existing contacts with at the top of it, the option to add

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recommended size... It is essential that the floor plan match the sizing criteria laid out above for it

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After selecting a floor plan to import, there will be a pop up with options for adjusting your floor

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To set the scale of the floor plan use either Project > Scale Floor > Scale Floor Plan (Ctrl+Shift-S)

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off by using Project > Scale Floor > Show Measurement (Ctrl+Shift-M)... This will show or hide the

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7 Measurement Tool The measurement tool allows you to measure distances from one point to another point on a

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On the Department tab, select a department from the list you created earlier and click the Draw

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left of the workspace... Please note that a cost may be entered at any level in the organisation tree

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icon in the tool bar or pressing the Delete key... Deleting a department zone from the floor plan will

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On the right side of the table, there are 4 buttons for you to use in conjunction with the table... They

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clicking on the appropriate icon, it will stick to the cursor until placed on the floor plan by clicking

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of Include assets without a floor... Then, click on the right hand side of the Plotted column header,

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visual display of certain defined attributes... This powerful feature allows you to look at a floor plan

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your icons to change colours based on different criteria... See section 19... 1... 3 for more information...

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Mandatory field notification can be switched off within Asset DB; this is especially useful if you are

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will not take part in the printer statistics calculation under the statistics tab or statistics export...

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automatically move to the next field... Thus, if there are several pieces of bar-coded information to

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disregard vertical separators... This is important for statistical calculations... Number of drawers (or

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11 Viewing Asset Information To display or edit an assets data in the Asset Details console, select the asset by pressing with

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one or multiple data fields to search... As you type in your search criteria, the list of assets will be

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displayed using the statistics tab at the bottom right of the workspace... Statistics are displayed

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not appear on your floor plan, but it will appear in your table for you to plot in the correct location...

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13 Floor Notes Floor notes can be added to the floor plan to share notes and ideas with other auditors or with the

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Within the User tab, there is a setting to Prompt for a name at start-up... This will mean that every

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Asset DB can show a label for each icon on a floor plan via the View > Icon Labels menu item...

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Asset DB gives you the option to create different configurations to modify labels, floor borders

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Labels... This will allow you to set a different colour background for devices that are in and out of

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The filter field can be used to enhance the text options in the labels... For example, it is possible to

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Asset DB can add borders to floor plan images via the Options > Display Options (Alt+Enter) >

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Icon labels can be dragged around the floor plan just like the icons themselves... This feature

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Note: Every label configuration created in a project is stored in the server the moment the project

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The first time a key is displayed it will automatically be positioned in the top left corner of the floor

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17... 2... 1 Import External Data Data can be imported from a number of third-party tools... Any CSV (Comma Separated Values)

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data in your file be matched to the correct Asset DB fields... On data import, after selecting the file

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be displayed, showing all of the tabs and fields for assets available in the current project for each

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by clicking the Select meter reading field button rather than the Select Asset DB field button (see

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sites/buildings/floors/assets or whether the import simply adds data to existing assets... Not all tick

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64) or, more importantly, that there are errors in the data that will prevent it from being imported...

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In the event the warning message states that the data will not be imported, you will need to

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17... 2... 3 Date format when importing External Data It is possible to use a date column in the import file to indicate the date a meter reading was

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The date format used by Asset DB is a pattern... It is used to interpret the dates provided in the file

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17... 2... 4 Import Asset DB Data Asset data that has been entered manually into Asset DB and/or previously imported from an

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new excel column and change the date to the date of the new meter reading... A Project > Import >

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found into the appropriate fields... This feature is designed to be used with all discovery tools (Web

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fields within Asset DB relate to fields in your data using the Select Asset DB field button in the

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If your file includes meter readings and the date of these readings is not picked up by Asset DB,

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19 Icon Customisation Asset DB allows you to customise the data fields associated with each asset type, the order in

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floor plans, define colour rules, choose which fields are displayed for each asset type, the order in

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The Icons panel in the top left of the window allows you to edit the icon as it will be displayed by

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In each case, the properties of the icon selected, copied or created can be decided in the area to

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rule will be displayed in the Colour Rules list and properties can be defined to the right of the list...

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Multiple colour rules can be defined for a single icon by clicking on the Add button and defining

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Fields list and either drag it to the desired position on the tab or click the field once in the list and

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It is possible to define validation criteria for the data entered into asset fields... This is ultimately a

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they only become available for data entry if specific data is entered in another field... For example,

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On the left hand side of this tab is a list of groups, into which fields with a similar use can be

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To the right of the Groups list is the Fields list... This list shows all fields contained in the selected

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Data type The type of field to be created... There are a number of options in this list... For

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20 Importing and Exporting Backups Backups of the data held within Asset DB can be made using the File > Export > Project menu

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selecting Duplicate3... A popup will appear for you to rename the project at this time... Give the copy

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22 Asset DB Cloud An additional function within Asset DB is the ability to synchronise projects to the Asset DB Cloud

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choosing menu option Project > Synchronise... You will be asked to confirm the synchronisation... If

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Additionally, this will show you for each project - its version number (as it appears in the project

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been updated then data from the last synchronisation will be sent to the server as the final value...

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23 Deactivating your Asset DB Licence If for any reason you need to transfer your Asset DB licence from your existing PC (i... e... you get a

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