Xerox 4220 MRP Fax Modem for MS-DOS Software Operator Guide PDF

Pages 90
Year 1995
Language(s)
English en
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Summary of Content for Xerox 4220 MRP Fax Modem for MS-DOS Software Operator Guide PDF

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Your printer has been tested and found to comply with the limits for a Class A computing device pursuant to Subpart J of Part 15 of FCC rules, which are designed to provide reasonable protection against such interference when operated in a commercial environment... Operation of this equipment in a residential area is likely to cause interference... In such cases, the user at his or her own expense is required to correct the interference...

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Specifically regarding lasers, the equipment complies with laser product performance standards set by governmental, international and national agencies as a Class 1 laser product... It does not emit hazardous light; the beam is totally enclosed during all phases of customer operation and maintenance...

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Always use a Xerox specified cordset with the Equipment Leakage Circuit Interrupter/Residual Current Device (ELCI/RCD)...

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If power is not restored by this procedure or if the device interrupts power to the machine again, call your service representative...

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XEROX MRP FAMILY FAX MODEM FOR MS-DOS OPERATOR GUIDE vii

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viii XEROX MRP FAMILY FAX MODEM FOR MS-DOS OPERATOR GUIDE

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Changing automatic loading and Windows installation with INSTALL/U 3-9

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This guide describes the optional fax software for Your Xerox laser printer, how to install it on your IBM-compatible personal computer (PC) to run under MS-DOS or Microsoft Windows, and how to use it on your printer...

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Key+key A plus sign used between two key names indicates that these keys must be pressed at the same time... For example: Press the Alt+A means that you should press and hold down the Alt key while you press the A key...

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Each time you print within your MS-DOS or Windows applications that support PostScript, the laser printer fax utility gives you the capability to send your document as a high-quality fax directly from MS-DOS or Windows applications to compatible fax machines or fax printers anywhere in the world...

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7... Determine if simultaneously pressing Alt+F1, the hot-key combination used by the fax software, is used in any other software you use... If so, you can select another hot-key combination for the fax software during installation...

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Selecting the hard disk and directory Printer port selection Users Fax From Information screen Telephone Settings screen Test Fax Printer Option screen Windows Installation screen Fax Pop-up Menu for DOS Applications Automatic Loading Option screen Readme File Options screen...

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1... Use the arrow keys to choose the port to which your printer is attached... If your printer is installed on a network, select the network capture port as the fax software printer port...

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Use the Telephone Settings screen to supply any access codes required to place outside calls from your telephone system, and to establish pulse or tone dialing... You may specify up to nine characters... The codes you specify are added before the fax telephone number when you send a fax...

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Press Enter from the blank field if you do not need any outside access codes... (If you only need to use variable outside access codes for certain calls, you may leave this field blank and specify the code number when you send the fax... At that time you can also override any default access code... )

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The program displays the directory in which Windows resides, such as C:\WINDOWS, C:\WIN, or whatever your Windows directory is named...

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N Note: If you are only going to send faxes from Windows applications, do not enable the Fax Pop-up menu... This saves about 35 KB of MS-DOS conventional memory...

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If you want to use another hot-key combination, do not try to edit the characters highlighted on the screen... To change the hot-key combination, press the desired key combination, and then press Enter... You may also use triple combinations such as Ctrl+Alt+F1, Shift+Alt+X, or Shift+Alt+Y...

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If you do not want to print or read the file, select Skip the README File and Continue with the Next Screen, and press Enter... You may read the README file later with a text editor, or by running the installation program again from your hard disk, as described in Changing the fax software basic settings, in the Administering the fax software chapter...

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If your program does not have the ability to print to a file, use the fax software redirection feature along with a MS-DOS command to fax with a serial port... Configure your programs to print to LPT1... During the install program, select COM1 as the printer port... Use the fax software redirection feature to select LPT1 as the redirection port (see Setting advanced options with INSTALL/A in the Administering the fax software chapter)... Use a MS-DOS mode command to set up communication settings for the serial port... Consult your MS-DOS manual for information regarding mode commands...

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The fax software must be enabled and loaded into memory before using it to send a fax from MS-DOS applications... Selecting the Automatic Loading Feature during the install program changes the AUTOEXEC... BAT file to automatically load the fax software when you reboot your computer... In order to use the software after installation, reboot your computer...

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3... If the fax software was not the most recently loaded memory-resident software in the computer memory, remove the load commands for PSFAXQ... COM and PSFAX... COM from your AUTOEXEC... BAT file, then reboot your computer... Refer to the section, Changing automatic loading and Windows installation with INSTALL/U, in the Administering the fax software chapter...

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The job end timeout setting determines how long the fax software waits without receiving data from your applications before it terminates the fax job... The fax software job end timeout setting must be less than the network timeout... The default job end timeout is 20 seconds, which is less than most network timeout settings... Refer to the section, Setting advanced options with INSTALL/A, in the Administering the fax software chapter...

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Fax software works in background mode in the MS-DOS environment... Use a Fax Pop-up menu to inform the system that a print job should be treated as a fax... When you select to print a file within your application software, the fax software tells the fax printer the job should be faxed rather than printed... If you select to print a document without first using the Fax Pop-up menu, the document is printed as a normal print job...

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N Note: If your document to be faxed in PostScript resolution does not contain the same fonts available on the receiving fax printer, the printer substitutes your selected font and reformats the document... To avoid this, be certain that the document you are faxing contains fonts from the base font list of 35 fonts available to all PostScript fax printers...

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The number you enter is dialed after the outside line prefix you optionally specified during fax utility software installation... You may add outside access codes before the phone number if you want to use them for this fax only, or if they were not specified at installation...

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You are now returned to your document where you may issue the command you normally use to print your document... If you have completed the previous menu, the fax transmission begins... When the transmission completes, your printer prints out a time-stamped confirmation report indicating the success or failure of the transmission... If the receiving printer was busy, your transmission may fail... In such a case, try faxing the job again at a later time...

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You may use the Phonebook to store up to 1,000 names, company names, and fax numbers to which you frequently send faxes... The Phonebook fills in several of the fields within the Fax Pop-up menu and cover page, and saves you time when transmitting a fax... The Phonebook is used also to send a fax to multiple recipients at the same time... This is called a Broadcast fax...

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N Note: To use this feature, a memory-resident PSFAXQ... COM program must be loaded before loading PSFAX... If you chose automatic loading during installation, PSFAXQ... COM loads automatically before PSFAX... COM at the time your computer boots... If you did not chose automatic loading, you must run PSFAXQ... COM before PSFAX... COM in order to use the fax software broadcast features...

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Use the Group Phonebook to specify recipient groups frequently sent a broadcast fax... Create a Group Phonebook by selecting a number of recipients from the Phonebook and assigning a group name...

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If you change your mind about a delayed transmission, access the fax queue using the Fax Manager utility as described later in this chapter... For further information, refer to the Canceling or rescheduling a delayed fax transmission section in the Administering the fax software chapter...

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N Note: For the delayed fax transmission to be sent, your computer and fax printer must both be on, and both PSFAXQ... COM and PSFAX... COM... must be loaded at the time for the delayed transmission... When it is time for the delayed fax transmission, your fax printer is temporarily busy if you try to print...

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The resolution normally used for fax transmissions is set to Fine by default... If you use the Phonebook to specify a recipient for a job, the fax software uses the resolution set in the Phonebook... You can use the Resolution field of the Advanced Fax Options screen to change the resolution used for the next fax transmission...

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The fax software dialog boxes follow standard Windows procedures for making choices and supplying information... Use either a mouse or your keyboard to make selections... To select an item with a mouse, click on the item with the left mouse button... Items in dialog boxes can also be selected by pressing Alt and the underscored letter in the item name... When choosing multiple items from a list, pressing the Spacebar has the same effect as clicking items...

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N Note: To avoid font substitution and undesired document reformatting, documents faxed to other fax printers should use only the 35 base fonts available to all PostScript fax printers... This note does not apply to documents sent to ordinary fax machines...

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After transmission is complete, the printer prints out a time- stamped confirmation report indicating whether the transmission was successful... If the transmission did not succeed (because of a busy signal, for example), try faxing again at a later time by following the steps above...

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The Phonebook feature is available in both the MS-DOS and Windows environments to simplify faxing... The Phonebook database includes the same data whether you are in MS-DOS or Windows...

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3... Enter the name, company name, and the fax number of the recipient being added to the Phonebook... To move between fields, press the Tab key or use the mouse...

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Use the Group Phonebook feature in Windows to specify groups of people frequently included in broadcast fax transmissions... Create Group Phonebook entries by selecting entries from your Phonebook and entering a group name... Then, you can send a broadcast fax by simply selecting the group name from the Group Phonebook...

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If you change you mind about a delayed transmission, access the fax queue using the Fax Manager utility in MS-DOS... With the Fax Manager, you can change the transmission time of any job, send it immediately, or remove it from the queue... For additional information, see Canceling or rescheduling a delayed fax transmission section in the Administering the fax software chapter...

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Click on the hour, minute, or second field by holding down the left mouse button and dragging over it, type in the desired value, then click on AM or PM...

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During the install program, you were asked to specify any outside access codes required by your telephone system... You can use the Advanced Fax Options screen to override the codes specified for a particular fax job...

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N Note: It is quicker to change Windows installation and automatic loading with the INSTALL/U program... Please refer to the section, Changing automatic loading and Windows installation with INSTALL/U later in this chapter...

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You can change the basic settings with the install program whether the fax software is loaded or not... The change you make takes effect the next time you start the fax software... This occurs by either rebooting your computer or issuing the PSFAX LOAD command...

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The advanced install program (INSTALL/A) is used to change some of the internal settings for the fax printer, as well as some of the advanced settings for the fax software...

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N Note: The fax utility cannot set the number of rings before answering to more than 5... However, the printer control panel allows you to set this figure from 1 through 10... If you need to set the number of rings before answering to more than 5, follow the procedure in the Receive Setup section in the Fax Setup menu chapter...

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Across the top edge of each page of every fax is a line of small print that includes a time stamp and the identification of the sending machine... Although it is not required to use a fax machine identification, it is a good idea to do so in case the recipient needs to identify the the fax origin... You can type a name and telephone number in the machine identification field, up to 20 characters...

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To set the fax clock, type the time (hours, minutes, and seconds) and the date (month, date, and year) in the indicated positions in the field... Alternatively, you may insert your computer system time by pressing F2... The time and date reported by the internal clock of the computer is inserted in the field for use by the fax printer...

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If the printer stops receiving fax input for 20 seconds in the course of a job, it considers the job to be over... If you find that faxes that you send are being terminated prematurely, you may need to change this value to a higher number... This might happen if you are faxing from a graphics or database application that pauses to process more data while in the middle of printing...

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Usually fax software captures data from, and sends data to, the same port... This is the port you specified as the printer port when you ran the install program... If needed, you can change this setting, so that the fax software captures data from a different port than the printer port...

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The two examples below show you how to remove automatic loading and Windows installation (assuming these features were chosen when you ran the install program)...

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The fax queue includes broadcast fax jobs and jobs for which you specified delayed transmission... The fax queue also lists recent delayed and broadcast jobs that were not sent as scheduled (because the computer or printer was turned off, PSFAXQ... COM or PSFAX... COM was not loaded, and so forth)... You can reschedule or delete jobs from the fax queue...

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To reschedule a fax job, select it and press Enter... If the job is not a broadcast fax, go to step 3... If the job is a broadcast fax, a menu appears asking whether you want to Reschedule or Display Broadcast List... Select Reschedule...

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If you want to change the list of recipients for a broadcast fax, delete the job from the fax queue and set up the broadcast again with the recipients you want included...

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The information in your Phonebook is stored in a file in your fax software directory called PSFAX... DIR... PSFAX... DIR cannot be edited or modified with a text editor or other program, so the Import/Export Phonebook files option must be used if you want to add data to your Phonebook from another program, or export Phonebook data to another program... Many other applications can import or export ASCII comma delimited files... Intel CAS file format can only be created or edited by certain fax software products...

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N Note: If the file is not in the fax software directory, specify the path to the file... The imported data is added to the end of your present Phonebook data if a PSFAX... DIR file is present in the \PSFAX directory...

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The Fax Setup menu on the printer control panel offers four separate headings with options that allow you to configure the settings of the fax modem... This chapter explains the parameters that can be set within the Fax Setup menu...

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XEROX MRP FAMILY FAX MODEM FOR MS-DOS OPERATOR GUIDE 4-3

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The Fax Mode can be set to send and receive, to send only, to receive only, or to be completely disabled through this menu item... When disabled, the fax modem board is completely non- operational and does not answer any incoming phone calls or accept and fax modem jobs sent from the host computer... The factory default is Send and Receive*...

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The Redial Count option sets the number of times a call is redialed, if not successful on the first attempt, before the call is abandoned... The number of retry attempts is entered as one or two digits (0 through 100)... The retry count, set at this option, decreases by one each time the call is placed... When the count reaches zero, the call is abandoned... The factory default is 0*...

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The Ring Count option sets the number of rings the Fax Modem waits before answering the phone... The number of rings is entered as one or two digits (1 through 10)... The factory default is 2*...

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Only one setting is changed to demonstrate the procedures for changing a specific default setting... However, when you make printer configuration changes through the Fax Setup menu, you can make one or many changes to the default settings before exiting the menu...

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This example shows how to disable automatic tray switching for fax received, immediately after setting the input tray...

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In this example, the date is set to October 3, 1995 (10/03/95):

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This example would be done immediately after setting the date, and sets the time to 1:10 p... m:

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5 7... Press the 5 key at the numeric keypad to enter the new redial count...

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MM 5... Press the Main Menu key two times to return to the top of the Main Menu...

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PSFAX... COM must be the last memory resident program loaded in order to be unloaded using the PSFAX/U command... If not, try unloading more recently loaded programs (consult their manuals for information on unloading) and then try issuing the PSFAX/U command again... If you cannot unload more recently loaded

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Indicates a problem with the configuration file created when you ran the install program... Try running the install program again from the floppy to create a new ... CFG file...

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PSFAXQ... COM must be the last memory resident program loaded in order to be unloaded using the PSFAXQ/U command... If not, try unloading more recently loaded programs and then try issuing the PSFAXQ/U command again... If you cannot unload more recently loaded programs, you must reboot without the PSFAXQ command in your AUTOEXEC... BAT file to remove PSFAXQ... COM from memory...

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Press the Clear/C key at the control panel... Reenter the day; the date must be a number between 1 and 31... Note: Maximum Date / Day entry for April, June, September, and November is 30, and for February, 28 for a regular year or 29 for a leap year...

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Press the Clear/C key at the control panel... Enter a number between 1 and 31... Note: Maximum Date / Day entry for April, June, September, and November is 30, and for February, 28 for a regular year or 29 for a leap year...

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You have attempted to exit the Main Menu without resolving the conflict between the output destination selected (top tray or high- capacity stacker) that cannot accept the size from the input paper tray selected...

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N Note: If necessary, refer to the Getting started chapter in the Xerox MRP Family 4220/MRP, 4230/MRP Operator Guide for the procedures to print the report and a report example...

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For the fax modem option to take advantage of RAM added to your printer beyond the standard eight megabytes, a Restore to factory defaults should be preformed at the printer after additional RAM is installed... This is done by pressing the Reset/R and Pause/P keys simultaneously at the printer control panel...

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** In the U... S... , the Printer Language Reference for PCL 5 and PostScript is not shipped with the printer... To order this document, fill out and mail the Printer Language Reference Order Card found at the back of the System Administrator Guide... The manual is shipped at no charge to you...

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For information about current Xerox training classes and workshops, refer to the Xerox Customer Education: Printing Systems Catalog, 610P30238 (U... S... only)... In other locations, see your local representative for details...

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A access codes, 1-5 activity log, 3-12 Add a New Phonebook Entry dialog box, 2-15 adding memory, A-1 Advanced Fax Options screen, 2-8 Advanced Installation Options screen, 3-3 ASCII comma delimited file format, 3-13 AUTOEXEC... BAT file, 1-10, 3-9 Automatic Activity Report option, 3-6 Automatic Loading Feature, 1-12 Automatic Loading Option screen, 1-9 Automatic Tray Switching option, 4-6 automatic tray switching, Printer Configuration

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Fax Confirmation dialog box, 2-12 Fax Confirmation screen, 2-4 Fax Control Panel, 1-12 Fax Control Panel icon, 1-12 Fax Cover Page screen, 2-3 Fax machine identification option, 3-5 Fax Manager menu, 3-13 to 3-14 Fax Manager program, 3-1 Fax Manager screen, 3-12 Fax Manager utility, 2-8, 3-10 Fax Mode, control panel, 4-4 Fax mode, Printer Configuration Report, 5-7 Fax Number box, 2-3, 2-12 Fax Options dialog box, 2-18 Fax or Print dialog box, 2-11 to 2-12 Fax Password screen, 2-5 Fax Phonebook dialog box, 2-14 Fax Phonebook screen, 2-5 Fax Pop-Up menu, enabling, 1-9, 3-2 Fax Queue screen, 3-11 to 3-12 fax setup error messages, 5-7 Fax Setup menu

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Phonebook, Windows environment adding Phonebook entries, 2-14 to 2-15 broadcasting faxes, Group Phonebook, 2-16 broadcasting Phonebook faxes, 2-15 creating a Group Phonebook, 2-16 printing fax jobs, 2-13 using Phonebook, 2-14

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Advanced Fax Options, 2-8 Advanced Installation Options, 3-3 Automatic Loading Option, 1-9 Change Group Members, 2-7 Confirmation of Windows Directory, 1-8 Delayed Fax, 2-9 Edit Fax Printer Password, 3-8 Edit Fax Printer Settings, 3-4 Edit Timeout Settings, 3-6 Fax Confirmation, 2-4 Fax Cover Page, 2-3 Fax Manager, 3-12 Fax Password, 2-5 Fax Phonebook, 2-5 Fax Queue, 3-11 to 3-12 Group Phonebook, 2-7 Hard Drive Directory Selection, 1-3 Hard Drive Selection, 1-3 Import/Export Phonebook, 3-13 Phonebook Edit, 2-5 Pop-up Menu for DOS Applications, 1-8 Pop-Up Menu Hot Key Selection, 1-9 Printer Port Redirection, 3-8 Printer Port Selection, 1-4 README File Options, 1-10 Telephone Settings, 1-5 to 1-6 Test Fax Printer Option, 1-6 Users Fax From Information, 1-4 Windows Installation, 1-6 to 1-7

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software requirements, 1-2 sounds, dialing and ringing, 2-13 Speaker option, 4-5 speaker, Printer Configuration Report, 5-7 spooling fax jobs, A-1 Standard resolution, 2-10 Standard send resolution setting, 4-5 storing information in Phonebook, 2-5 Subject field, 2-4

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