Xerox 4220 MRP Fax Modem for Macintosh Software Operator Guide PDF

Pages 56
Year 1995
Language(s)
English en
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Summary of Content for Xerox 4220 MRP Fax Modem for Macintosh Software Operator Guide PDF

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Your printer has been tested and found to comply with the limits for a Class A computing device pursuant to Subpart J of Part 15 of FCC rules, which are designed to provide reasonable protection against such interference when operated in a commercial environment... Operation of this equipment in a residential area is likely to cause interference... In such cases, the user at his or her own expense is required to correct the interference...

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Specifically regarding lasers, the equipment complies with laser product performance standards set by governmental, international and national agencies as a Class 1 laser product... It does not emit hazardous light; the beam is totally enclosed during all phases of customer operation and maintenance...

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Your printer is equipped with an Equipment Leakage Circuit Interrupter/Residual Current Device (ELCI/RCD)... This safety device protects you if an electric outlet supplying power to the printer is improperly wired...

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If power is not restored by this procedure or if the device interrupts power to the printer again, call your service representative...

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Creating your Fax Phonebook 3-1 Starting from the Fax Destinations window 3-1

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Adding individuals to the phonebook 3-5 Adding groups to the phonebook 3-5

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The procedures presented in this guide were written with the assumption that the reader is a network administrator familiar with installing printers on networks, and is familiar with basic Macintosh operations and terminology...

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A function key, specified in a numbered step-by-step example of control panel procedures, is identified by the icon in the left margin and the associated key name in the text of the numbered step... For example:

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Each time you print with your Macintosh, the printer fax utility gives you the capability to send your document as a high-quality fax directly from your Macintosh to compatible fax machines or fax printers anywhere in the world...

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When you build the fax printer driver from your LaserWriter printer driver, a Print Dialog window is created... This window is the tool used to send a file as a fax, or to print the file locally... A fax button in the Print Dialog window brings up the main Fax Destinations window, and the appropriate fax information is added to control and manage the fax transmission...

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If the installation is not successful, the partially built driver is deleted... If installation is not successful because your virus checker prevents the build program from modifying your printer driver, refer to the documentation that came with your virus checker for information on removing or disabling the program... Then repeat the steps above...

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11... Pull down the File menu from the desktop menu bar and select Print Directory... , Print Desktop... or Print Window... , in order to verify that you have successfully installed the fax printer driver... The Print Dialog window should include a Destination field with three radio buttons: [Printer], [Fax], and [PostScript File]...

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Outside Line Prefix Enter any access codes required to obtain an outside line (for example, some phone systems require you to dial 9 to get an outside line)... You can specify up to 9 characters for an outside line prefix; the fax utility automatically adds these codes before dialing the fax telephone number...

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Confirmation Pages When the Confirmation Pages checkbox is selected, the fax utility automatically prints a page (Transmission Status Report) confirming the time and number of pages it transmitted during a fax job... If you do not want a confirmation page, click on once in the Confirmation Pages checkbox to deselect the box (remove the X)...

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3... Click on the [Fax] radio button, then click on the [Fax] button in the Destination field, found in the upper right corner of the Print Dialog window...

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Cover Page checkbox Toggles between including and not including a cover page with your fax... A mark in the checkbox indicates you want to include a cover page... When you click on the [Fax] button, the Fax Cover Page window displays and enables you to enter the appropriate information...

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You must use the same area code, prefix, and suffix conventions as those specified when the initial configuration options were set (for example, if you entered an area code in parentheses, make sure the area code you now enter is enclosed in parentheses)...

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N Note: If sufficient memory is not available in the printer to transmit a file as Resolution PostScript, the printer defaults to sending the fax job at 200 dpi, the resolution of a Group III fax... The Fax Activity Log reports the resolution at which the job was sent...

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The fax utility gives you the option to delay transmission of a fax to selected individuals or groups... For example, you may choose to use this option to send a fax after business hours when the cost of telephone calls is lower...

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The Installation chapter provides instructions on setting initial fax configuration options... This section explains how to modify these settings, or to override them for an individual fax job...

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The sections that follow give instructions on how to create your phonebook from the Fax Destinations window and the Fax Cover Page window... The Fax Printer Configuration menu of the fax utility is discussed in the Additional configuration options chapter...

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4... If the destination is a fax printer (that is, it can receive faxes in PostScript format), refer to the Transmitting a PostScript file section in the Operation chapter for special conditions and considerations...

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When the Fax Phonebook Editor window is first displayed, a blank, rectangular area and a scroll bar is seen in the window... This rectangular area is for Fax Phonebook entries... The Fax Phonebook Editor window automatically displays the names associated with your entries (as you add entries in the Fax Destinations or Fax Cover Page windows)...

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When creating entries that share information (such as numerous individuals at the same company or the same fax number), the Add option is useful... Make the necessary changes to one entry and save it with a new name to save time...

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The fax utility software defines a group as a collection of selected individuals which can be added to your Fax Phonebook (similar to a distribution list)... You create a document (follow the procedure outlined in the Sending a fax section in the Operation chapter) and identify the group to which you want to fax your document... Each individual that belongs to the group you identified automatically receives your fax...

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If the Cover Page checkbox is selected, click Fax to display the Fax Cover Page dialog window, then complete steps 3 and 4...

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To access the fax printer utility, double-click on the Fax Printer Utility icon which is located in the folder you created during installation of the fax utility software... The menu bar in the header area of your desktop includes the Apple menu icon and the Fax Printer Configuration menu title...

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5... Select the Automatic Printing of Activity Report checkbox, if you want the fax software to periodically generate a Fax Activity Log... You can also request (at any time) an activity report of all transmitted and received faxes, as described in the Print Activity Report section later in this chapter...

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The Print Activity Report option allows you to print an activity log of all faxes that have been transmitted or received by the attached fax printer... The Activity Report prints to the default output tray of the attached fax printer...

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The Fax Setup menu on your printer control panel provides four separate headings with options that allow you to configure the settings of the fax modem... This section explains the parameters that can be set within the Fax Setup menu...

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5-2 XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE

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XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE 5-3

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The Fax Mode can be set to send and receive, to send only, to receive only, or to be completely disabled through this menu item... When disabled, the fax modem board is completely non- operational and does not answer any incoming phone calls or accept and fax modem jobs sent from the host computer... The factory default is Send and Receive*...

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The Redial Count option sets the number of times a call is retried (redialed), if not successful on the first attempt, before the call is abandoned... The number of retry attempts is entered as 0 through 100... The retry count, set at this option, decreases by one each time the call is placed... When the count reaches zero, the call is abandoned... The factory default is 0*...

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The Ring Count option sets the number of rings the Fax Modem waits before answering the phone... The number of rings is entered as one or two digits (1 through 10)... The factory default is 2*...

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Only one setting is changed to demonstrate the procedures for changing a specific default setting... However, when you make printer configuration changes through the Fax Setup menu, you can make one or many changes to the default settings before exiting the menu...

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This example shows how to disable automatic tray switching for fax received, immediately after setting the input tray...

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In this example, the date is set to October 3, 1995 (10/03/95):

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This example would be done immediately after setting the date, and sets the time to 1:10 p... m:

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5 7... Press the 5 key at the numeric keypad to enter the new redial count...

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MM 5... Press the Main Menu key two times to return to the top of the Main Menu...

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Press the Clear/C key at the control panel... Reenter the day; the date must be a number between 1 and 31... Note: Maximum Date / Day entry for April, June, September, and November is 30, and for February, 28 for a regular year or 29 for a leap year...

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Press the Clear/C key at the control panel... Enter a number between 1 and 31... Note: Maximum Date / Day entry for April, June, September, and November is 30, and for February, 28 for a regular year or 29 for a leap year...

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You have attempted to exit the Main Menu without resolving the conflict between the output destination selected (top tray or high- capacity stacker) that cannot accept the size from the input paper tray selected...

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Refer to the Getting started chapter in the Xerox MRP Family 4220/MRP, 4230/MRP Operator Guide for the procedures to print the report and a report example...

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For the fax modem option to take advantage of RAM added to your printer beyond the standard eight megabytes, a Restore to factory defaults should be preformed at the printer after additional RAM is installed... This is done by simultaneously pressing the Reset/R and Pause/P keys at the printer control panel...

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** In the U... S... , the Printer Language Reference for PCL 5 and PostScript is not shipped with the printer... To order this document, fill out and mail the Printer Language Reference Order Card found at the back of the System Administrator Guide... The manual is shipped at no charge to you...

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For information about current Xerox training classes and workshops, refer to the Xerox Customer Education: Printing Systems Catalog, 610P30238 (U... S... only)... In other locations, see your local representative for details...

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C Can Receive PostScript checkbox, 3-2 Canadian department of communications, iii caution description, ix CCITT Group III files, 2-4 Chooser window, 1-3 to 1-4 Clear Activity Report, 4-3 Clear Activity Report option, 4-3 clock mode, Printer Configuration Report, 6-4 clock setup, 4220 LPS control panel, 5-4 to 5-5 Command key, 3-3 configuration examples, 4220 LPS control panel

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Fax Phonebook Editor window, 3-3 to 3-4 Fax Phonebook Entry Editor window, 3-1 to 3-2 Fax Phonebook file, 1-7 Fax PostScript password field, 1-7 Fax Print window, 2-5 Fax Printer Calendar, 4-2 Fax Printer Configuration menu, 4-1 Fax Printer file, 1-3 Fax Printer Utility file, 1-3 Fax Printer Utility icon, 4-1 fax setup error messages, 6-4 Fax Setup menu, error messages, 6-1 to 6-3 fax utility, delaying transmissions, 2-5 Fax Utility for Macintosh disk, 1-1 to 1-2

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S safety requirements, iii SAM_Intercept, 1-3 [Save As Group... ] button, 3-4 scheduling jobs, 2-5 Scrolling List option, 2-2 Second parameter, 4-3 Select LaserWriter window, 1-4 selecting Phonebook entries, 3-3 [Send Fax] button, 2-2 Send Setup options, 5-5 to 5-6 send setup, Printer Configuration Report, 6-4 Send/Receive Setup submenus, 5-3 sending PostScript faxes, 2-3 to 2-4 Set Print Time option, 2-5 setting configurations, 4220 LPS control panel

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