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Xerox FreeFlow Web Services Process Manager Ver.6.0 Software Integration Guide PDF

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Summary of Content for Xerox FreeFlow Web Services Process Manager Ver.6.0 Software Integration Guide PDF

Version 6.0, November 2007 701P47935

FreeFlow

Web Services Process Manager Integration Guide

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Content

Content

Introduction ..................................................................................... 1 Overview.................................................................................. 1

Integration............................................................................... 1

Defining the Root Directory of the "Hot Folders" as Shared.............. 2

Defining an Output Device for the Process Manager ......................... 3 Creating a New Output Device.................................................. 3

Output Channels Set-up ........................................................... 4

Defining Workflows .................................................................. 7

Printing a FreeFlow Web Services Job to FreeFlow Process Manager 9

Process Manager Integration i

Content

ii Process Manager Integration

Introduction

Introduction

Overview FreeFlow Process Manager automates your repetitive prepress activities and increases the overall efficiency  of your workflow by creating automated workflows for your Jobs.

Combined with FreeFlow Web Services, the FreeFlow Process Manager accepts documents uploaded by the  WebtoPrint and adds automation for the prepress process. 

FreeFlow Web Services 6.0 introduces a new method of transferring files which is over HTTP. The existing  method of transferring files by using Hot Folders still exists.

Web Services 6.0 introduces a new option in the integration with the FreeFlow Process Manager that enables  Web Service in its Print Provider side to select an order and submit the Jobs within the same order as a  group to the FreeFlow Process Manager. Web Service generates a Manifest which is submitted to the  FreeFlow Process Manager designated Hot Folder. The FreeFlow Process Manager will receive the manifest  file, process the Jobs through specified workflows, and generate the Bill of Materials (BOM) which can be  used to enable kitting and order fulfillment. 

The Manifest option is supported only when transferring files using Hot Folders.

Integration The integration between FreeFlow Web Services and FreeFlow Process Manager comprises the following  steps:

Set-up:

1 Defining the following in the FreeFlow Process Manager software:

a. Workflows

b. Manifest Hot Folder (if the option is utilized, see explanations in following sections).

2 If the workflows in the FreeFlow Process Manager are defined to work with Hot Folders, then it is  necessary to define the root directory of the Hot Folders location as shared on the network.

Note: If the workflows in the FreeFlow Process Manager are defined to work with JMF over HTTP then this step is irrelevant.

3 Defining a dedicated output device in Web Services for the FreeFlow Process Manager.

Job Printing:

4 Printing a Job in the Web Services: The Job is sent with the relevant information and files to the relevant  FreeFlow Process Manager workflow, either over HTTP or by using Hot Folders according to the  definition in the Output Device and the workflow.

5 The Job is processed in the FreeFlow Process Manager according to the defined workflow.

This document shows the process for step 2 and describes steps 3 and 4. For details on definitions and  usage of the FreeFlow Process Manager (steps 1, 2 and 5), refer to the relevant Xerox User Guides.

Process Manager Integration 1

Defining the Root Directory of the "Hot Folders" as Shared

Defining the Root Directory of the "Hot Folders" as Shared

In order to define the root directory of the Hot Folders as shared carry out the following steps:

1 Rightclick on the Root directory where the Hot Folders reside and select Properties.

2 Click on the Sharing tab (see figure below).

3 Select Share this folder; the Share name appears. 

4 Click on Permissions and ensure that everyone has Full Control.

5 Click on OK to save changes; the Folder properties becomes the active window. 

6 Click on OK to save changes. 

Note: It is important to ensure that the Permissions are set for Full Control.

Important: All "Hot Folder" directories will reside on the same drive.

2 Process Manager Integration

Defining an Output Device for the Process Manager

Defining an Output Device for the Process Manager

Creating a New Output Device In order to create a Web Services Output Device for the FreeFlow Process Manager, carry out the following  steps:

1 In Web Services, click on Settings/Output Devices.

2 Click on the Add button (below the Output Devices list); the Add Device dialog box appears.

3 Enter the Device Name

4 In Device Group, select Digital.

5 In Machine Type, select FreeFlow Process Manager.

6 Click on OK to save the settings and to close the Add Device dialog box; the new Output Device is  added to the Output Devices list and the specifications for the Output Device appear to the right of the  list.

7 In Press Sheet Sizes, select the appropriate sizes.

Note: The Device Description name can be changed to a familiar name.

Process Manager Integration 3

Defining an Output Device for the Process Manager

Output Channels Set-up In order to set up the path for the Job files and Job Tickets to be transferred to the FreeFlow Process Manager  after approval of a Job, carry out the following step:

In the Output Devices window, select Output Manager as the Output Device and then click on  Output Channels.

To connect to FreeFlow Process Manager using Hot Folders see Hot Folders on page 4.

To connect to FreeFlow Process Manager using HTTP, see HTTP on page 6.

Hot Folders

When using Hot Folders for connection with the FreeFlow Process Manager, carry out the following  steps:

1 Select Folder Balance from the Output Channels list.

2 In Produce JDF output, select JDF Intent from the dropdown list (this is the only JDF option that is  supported with the FreeFlow Process Manager). 

Note: By selecting JDF Intent, a JDF format file is automatically created and includes certain Job property settings for this specific Job and a link to the production file. If None is left as the selected option, the JDF file will not be created and sent.

3 Select the Send Production File with JDF option. This enables sending the production file together  with the JDF Job Ticket.

4 In Folder Path, enter the shared root directory where the Hot Folder directories were created and  linked in the FreeFlow Process Manager application.

Enter the root drive (not the shared name); for example: e:

5 Verify that the Device supports multi-queue system check box has been selected. 

6 If utilizing the Manifest option, carry out the following steps: 

a. Click on Manifest-driven Hot Folder; the Manifest-driven Hot Folder window appears.

b. Click on Special Hotfolders; the Enable Manifest Hotfolder dialog box appears.

c. Select the relevant Manifest Hotfolder.

4 Process Manager Integration

Defining an Output Device for the Process Manager

d. Click on OK.

e.  Click Save; the Enable Manifest Hotfolder window closes.

Note: 1. It is necessary to define the designated "Manifest Folder" in the FreeFlow Process Manager before performing this step.

2. The Manifest option creates a file in CSV (Comma Separated Value) format that contains information regarding all the Jobs in the specific Manifest which is sent together with the Job files and Job Ticket.

7 In the Folder Type dropdown menu (below the Manifest-driven Hot Folder link) select Network; the  Security Setup dialog box appears.

8 Enter the Computer (IP address or server name), User Name and Password of the server where the  Hot Folder directories are located. 

9 Click on OK; the window closes.

10 In Folder Path enter the shared name of the root directory. This is where the FreeFlow Process  Manager Hot Folder directories have been created (example: e).

11 Click on Send a Test File in order to test the definitions. Testing is done by sending a JDF Job Ticket  and the PDF resource. This will place a PDF in the root directory named test_page.pdf.

12 Click on Yes in the dialog box that appears.

Process Manager Integration 5

Defining an Output Device for the Process Manager

HTTP

When using HTTP for connection with the FreeFlow Process Manager, carry out the following steps:

1 Select JMF over HTTP from the Output Channels list.

2 Verify that the Device supports multi-queue system check box is selected.

3 In IP Address, enter the IP address of the server where the FreeFlow Process Manager is installed. 

4 In Port, verify that 7779 (the default port for the Process Manager server) is defined. 

5 In Produce JDF output, verify that JdfIntent_ws6 is selected. 

6 Click on OK to save changes.

6 Process Manager Integration

Defining an Output Device for the Process Manager

Defining Workflows This definition enables the Print Provider to create multiple workflows for electronically transporting the  Job file either to target folders that are linked to the FreeFlow Process Manager Hot Folders or over HTTP. 

Note when using "Hot Folders"

Consider these folders as "watched folders" by the FreeFlow Process Manager. When a JDF/PDF combination is sent, Web Services will create a subfolder in the FreeFlow Process Manager named "Files". This is where the PDF resource is copied. The JDF, which is the file the Process Manager will use for production, is placed up one level in the directory you created and designated as the "Hot Folder". For a non-JDF/PDF transfer, the PDF is placed in this directory.

In order to connect to the workflows previously set up in the FreeFlow Process Manager, carry out the  following steps:

1 In the Output Devices/Output Channels window, click on the Device supports multi-queue system link; the Select Default Workflow dialog box appears.

Upon clicking this link, the user will see a No Data to Display message that indicates that no  workflows are available in the FreeFlow Web Services yet. Continue to the next step in order to define  workflows.

Note: 1. If entering this link at a later stage (after the Output Device has already been set up), the user will see a list of workflows already available and registered in the FreeFlow Web Services.

2. The FreeFlow Web Services registered workflows list may not reflect the actual list of workflow currently defined in the FreeFlow Process Manager. In order to synchronize FreeFlow Web Services registered workflows and FreeFlow Process Manager workflows, use the Available Workflows option, as defined in the next step.

2 Click on the Available Workflows button for synchronizing with FreeFlow Process Manager; the  workflows previously set up appear in the Enable Workflows window.

Process Manager Integration 7

Defining an Output Device for the Process Manager

Note: When using "Hot Folders", workflows that appear on the list are workflows that: a. Are enabled within the FreeFlow Process Manager b. Have at least one item defined in the workflow. c. Were associated with a Hot Folder.

When using "HTTP", workflows that appear on the list are workflows that: a. Are enabled within the FreeFlow Process Manager. b. Have at least one item defined in the workflow.

3 Select the relevant workflows for this Output Device.

4 Click on OK.

5 Select the workflow to serve as default and click on OK

6 Click on Save.

8 Process Manager Integration

Printing a FreeFlow Web Services Job to FreeFlow Process Manager

Printing a FreeFlow Web Services Job to FreeFlow Process Manager

In order to approve a Web Services based Job for printing through the FreeFlow Process Manager, carry out  the following steps:

1 Select Tasks and click on the Production icon.

2 Select the relevant Job in the Approval Queue.

3 In order to verify the selected FreeFlow Process Manager workflow or to select a different workflow for  the Job, carry out the following steps: 

a. Click on the Multiple Queue icon   in Job Info (next to the Device name); a window with a list  of workflows currently registered in Web Services appears.

b. Accept the selected workflow or change it by selecting a different workflow.

c. Click on Select.

Note: If no workflow has been selected, the workflow that was set as default will be used.

4 Select Approve order if you want to submit all Jobs connected to the same order (of the selected Job, in  case there is more than one Job). If the Manifest option was defined for the FreeFlow Process Manager/  Output Device then a Manifest file will be created, containing the information regarding all Jobs in the  order and this will be sent along with the production files and Job Tickets.

5 Click on Approve.

6 If JMF over HTTP was defined in the Output Device set-up: The Job file is bundled in a MIME encoded package together with the JMF message and JDF Job Ticket  and is sent over HTTP to the IP address defined in the Output Channels setup. The Job will appear in the relevant workflow in FreeFlow Process Manager, where it is possible to  complete the production print.

Process Manager Integration 9

Printing a FreeFlow Web Services Job to FreeFlow Process Manager

7 If Folder Balance was defined in the Output Device set-up:  The Job will be transferred to the designated Hot folder created in the Output Device setup. The Job  will appear in the relevant workflow in FreeFlow Process Manager, where it is possible to complete the  production print.

8 The approval is successful when the   icon appears in the Status column.

9 Jobs that fail in the Printing Queue are generally due to network errors ( ). Examine the Device set up to diagnose this problem. 

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