Xerox DocuColor 5750 Server User Guide PDF

Pages 90
Year 1998
Language(s)
English en
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1 of 90

Summary of Content for Xerox DocuColor 5750 Server User Guide PDF

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Adobe, the Adobe logo, Adobe Illustrator, PostScript, Adobe Photoshop, Adobe Separator, and Adobe PageMaker, are registered trademarks of Adobe Systems Incorporated, registered in certain jurisdictions... EPS (Encapsulated PostScript) is a trademark of Altsys Corporation... Apple, the Apple logo, AppleShare, AppleTalk, EtherTalk, LaserWriter, and Macintosh are registered trademarks, and MultiFinder is a trademark of Apple Computer, Inc... Microsoft, MS, MS-DOS, and Windows are registered trademarks of Microsoft in the US and other countries... QuarkXPress is a registered trademark of Quark, Inc... Times, Helvetica, and Palatino are trademarks of Linotype AG and/or its subsidiaries... ITC Avant Garde, ITC Bookman, ITC Zapf Chancery, and ITC Zapf Dingbats are registered trademarks of International Typeface Corporation... Ethernet is a registered trademark of Xerox Corporation... Farallon, PhoneNET PC, and PhoneNET Talk are trademarks of Farallon Computing, Inc... COPS and COPSTalk are trademarks of CoOperative Printing Solutions, Inc... NetWare and Novell are registered trademarks and Internetwork Packet Exchange (IPX) is a trademark of Novell, Inc... SyQuest is a registered trademark, in the United States and certain other countries, of SyQuest Technology, Inc... UNIX is a registered trademark of UNIX System Laboratories, a wholly owned subsidiary of Novell, Inc... PANTONE is a registered trademark of Pantone, Inc...

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NOTE: This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules... These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment... This equipment generates, and uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications... Operation of this equipment in a residential area is likely to cause interference in which case the user will be required to correct the interference at his own expense...

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You acknowledge that the Software, Coded Font Programs, Typefaces, Trademarks and accompanying documentation are proprietary to Electronics for Imaging and its suppliers and that title and other intellectual property rights therein remain with Electronics for Imaging and its suppliers... Except as stated above, this Agreement does not grant you any right to patents, copyrights, trade secrets, trademarks (whether registered or unregistered), or any other rights, franchises or licenses in respect of the Software, Coded Font Programs, Typefaces, Trademarks or accompanying documentation... You may not adapt or use any trademark or trade name which is likely to be similar to or confusing with that of Electronics for Imaging or any of its suppliers or take any other action which impairs or reduces the trademark rights of Electronics for Imaging or its suppliers... The trademarks may only be used to identify printed output produced by the Coded Font Programs... At the reasonable request of Electronics for Imaging, you must supply samples of any Typeface identified with a trademark...

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IN NO EVENT WILL ELECTRONICS FOR IMAGING OR ITS SUPPLIERS BE LIABLE FOR ANY DAMAGES, INCLUDING LOSS OF DATA, LOST PROFITS, COST OF COVER OR OTHER SPECIAL, INCIDENTAL, CONSEQUENTIAL OR INDIRECT DAMAGES ARISING FROM THE USE OF THE SOFTWARE, CODED FONT PROGRAMS OR ACCOMPANYING DOCUMENTATION, HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY... THIS LIMITATION WILL APPLY EVEN IF ELECTRONICS FOR IMAGING OR ANY AUTHORIZED DEALER HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGE... YOU ACKNOWLEDGE THAT THE PRICE OF DOCUCOLOR XJ REFLECTS THIS ALLOCATION OF RISK... BECAUSE SOME STATES/JURISDICTIONS DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATION MAY NOT APPLY TO YOU...

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Chapter 2: Printing with Macintosh Computers Printing from applications 2-1

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Printing to the parallel port 3-12 Saving files to print at a remote location 3-12

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Appendix D: Setting Job Overrides Where to set print options D-1

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The DocuColor Color Server enables you to use your color copier as a networked printer... You can use the DocuColor to print final documents or to proof jobs you will later print on an offset press... You can print to the DocuColor as you would print to a LaserWriter or other printeryou select it from the Macintosh Chooser or Windows Printers dialog box, and then print from within any application...

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AppendixesIncludes a list of DocuColor error messages, a list of the printer fonts installed on the DocuColor, troubleshooting information, and information about setting and overriding print options...

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Supports thinnet (thin coaxial Ethernet cable or 10Base2), thicknet (thick coaxial Ethernet cable or 10Base5), and unshielded twisted pair (Ethernet 10BaseT or Fast Ethernet 100BaseTX with additional optional hardware)

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Supported paper sizes The DocuColor supports printing at 400dpi (dots per inch) on the following paper sizes:

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You can use the DocuColor control panel to view status information about jobs, print special pages, and set up printing... For information about Setup options and how to use them, see the Administrator Guide...

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Menu button Press this button to view other screens... Under normal operation, the Control Panel displays the Info Status screen with information about the status of the DocuColor... If you press the Menu button, the Functions menu is displayed and you can perform additional operations... If a job is processing or printing, press the Menu button to display the RIP Status screen or Print Status screen...

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The last line of the display window displays text that tells you what screen you are looking at and highlights one of the icons to indicate what the DocuColor is doing... Only the icons for the screens that are currently available appear...

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Functions You can press the Menu button to display the Functions menu... Use the up and down arrow buttons to scroll through the list... Press the line selection button to the right of the command to select it...

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Suspend Printing Suspend communication between the DocuColor and the copier... You can suspend printing if you want to interrupt the current DocuColor job so that you can use the copier to make copies... Jobs continue to process on the DocuColor and after you make the copies, you can select Resume Printing and the copier will continue printing jobs...

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Run Diagnostics This command is provided for service representatives... Use the line selection buttons to select the diagnostic test you want to run and choose OK... Contact your authorized service/support technician for information about these diagnostics...

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NOTE: If a job from the Print Queue is processing, it will continue processing and print after the DocuColor is restarted; if a job sent to the direct connection is processing, it will not finish processing or printing...

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Shutting down the DocuColor You may need to shut down the DocuColor for service... When you do so, fonts that have been downloaded to the hard disk drive are not deleted... Print jobs in the Hold and Printed queues and jobs that have been processed but not printed are not deleted and are available for printing when you restart the DocuColor...

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Printing from applications Before you can print to the DocuColor from applications, you must select the DocuColor in the Chooser... Then, using the Adobe PostScript printer driver and the correct PostScript Printer Description (PPD) file, you can control many DocuColor printing features by specifying job settings from print dialog boxes...

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Setting print options With Macintosh computer applications, print options are set from both the Page Setup dialog box and the Printer Specific Options dialog box... For details, see Appendix D, Setting Job Overrides...

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These print options are specific to the DocuColor... They override settings in Printer Setup on the DocuColor Control Panel; you can also override some of these settings in the WebSpooler or in the Spooler Override Print Settings dialog box... For information about these options and overrides, see Appendix D, Setting Job Overrides...

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Some PPD options can also be set from within an application... In these cases, use the DocuColor PPD option to perform the function, rather than setting it from the application... (The application may not set up the file properly for printing on the DocuColor and may also take longer to process... )

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NOTE: For information on setting up the Windows environment for printing with Windows servers connected to the DocuColor, see the Administrator Guide... For information on how to connect to the DocuColor over the network, install printer drivers, and install the utilities, see Getting Started...

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In the Paper Source pop-up menu, specify the paper tray to use for the job... For example, you can specify that the job should be printed on pages in the Bypass tray... Tray selection is valid for the current job only...

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NOTE: If paper loaded in the selected tray is a different size, orientation, and/or media type than that of the job you are sending, the DocuColor displays an error message and the job will not print... You should then load the correct paper in the selected tray or cancel the job...

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These print options are specific to the DocuColor... They override settings in Printer Setup on the DocuColor Control Panel; you can also override some of these settings in the WebSpooler or Spooler Override Print Settings dialog box... For information about these options and overrides, see Appendix D, Setting Job Overrides...

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As a rule, the Color Rendering Dictionaries (CRDs) are not used when printing from PostScript 1 applications... However, for the Microsoft Office 95 and Microsoft Office 97 suites of applications, you can enable CRDs with this setting...

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Setting options and printing with Windows 3... 1x Once you have installed the DocuColor printer driver file, you can select the printer settings you prefer... You can also change settings for a particular file when you print the file to the DocuColor...

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NOTE: If paper loaded in the selected tray is a different size, orientation, and/or media type than that of the job you are sending, the DocuColor displays an error message and the job will not print... You should then load the correct paper in the selected tray or cancel the job...

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These print options are specific to the DocuColor (you must scroll to see all the pop- up menus)... They override settings in Setup on the DocuColor Control Panel; you can also override some of these settings in the WebSpooler or Spooler Override Print Settings dialog box... For information about these options and overrides, see Appendix D, Setting Job Overrides...

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The notes you enter in the Notes 1 and Notes 2 areas are kept in memory and appear automatically in this dialog box when you print subsequent jobs... You can edit these notes if necessary for subsequent jobs...

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NOTE: If paper loaded in the selected tray is a different size, orientation, and/or media type than that of the job you are sending, the DocuColor displays an error message and the job will not print... You should then load the correct paper in the selected tray or cancel the job...

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These print options are specific to the DocuColor (you must scroll to see all the options)... They override settings in Printer Setup on the DocuColor Control Panel; you can also override some of these settings in the WebSpooler or Spooler Override Print Settings dialog box... For information about these options and overrides, see Appendix D, Setting Job Overrides...

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Saving files to print at a remote location If you do not have a DocuColor and are preparing files to take to a service bureau or other location, print your final files to the File port (as opposed to one of the local ports)... You can also print to the File port to create a file to be downloaded using the Downloader... For instructions, see your Windows documentation...

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Using Downloader to print Downloading files with Downloader is generally faster than printing from application software... You can use Downloader to print PostScript files or EPS files...

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Printing to the DocuColor You can use UNIX commands to print PostScript files and text files to the DocuColor... In general, the basic printing commands (lpr, lpq, lprm) can be used to send print jobs to a DocuColor... See your UNIX manual pages or other documentation for information about UNIX commands...

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For example, if the Print queue of your DocuColor is named print_Server, your file is named Sample, and you want to print two copies, type:

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On a system running Solaris 2 or any System V implementation of UNIX, use the cancel command to remove jobs from the queue...

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If you have been given the Spooler password, you can manage job flow and override print settings of all jobs... If not, you can still manage job flow and override print settings of your own jobs, as well as track the status of all other jobs... Check with your site administrator for information on Spooler access privileges...

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Tracking and managing jobs Spooler lets you monitor and manipulate the print jobs that you send to the DocuColor... It also lets system administrators track and manage all users print jobs...

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Printed The jobs most recently sent to the DocuColor are saved in the Printed queue... You can drag these jobs back to the Print queue to print additional copies... The number of jobs saved in the Printed queue is set by your system administrator in Setup on the DocuColor Control Panel...

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Printed Printed icon Jobs that have been printed are saved in this list... Jobs are stored in the Printed queue until the limit set by your system administrator in Setup on the DocuColor Control Panel is reached... The jobs can be selected and deleted from the DocuColor hard disk...

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Drag a file onto this button or select the document and click this button to delete it or cancel processing or printing it... You will be asked to verify that you want to delete the job... You can eliminate the verification notice by turning off the Confirm file deletion option in the Preferences dialog box...

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NOTE: When automatic updating is on, data is coming from the DocuColor across the network very frequently... This data adds to the network traffic, and may slow down other network jobs... For optimum network performance, turn off automatic updating in the Spooler Preferences dialog box; when you want to view updated information in the Spooler window, choose Update from the Window menu or click the Update button...

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The selected job is highlighted... If you want to select more than one job, Shift-click to select multiple, adjacent jobs; Ctrl-click to select multiple, non-adjacent jobs...

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Changing print settings for a job You can set certain printing parameters for a job in the Override Print Settings dialog box... The settings in this dialog box override the settings in the Printer Specific Options (Mac OS)/Options (Windows) dialog box and in Setup on the DocuColor Control Panel...

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Using the Job Log With Spooler, you can view and print a log of all the jobs printed to the DocuColor... You can also save the Job Log as a text file that you can then import into a spreadsheet or word processing application for job accounting purposes... All jobs printed to the queues, printed by direct connection, and scanned from the copier are listed in the Job Log...

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ERROR A PostScript error occurred while a job was processing... You can double-click ERROR to display the error message... A dialog box displays the PostScript error... Click OK to close the dialog box...

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NOTE: You can also use standard LaserWriter downloaders, such as the Adobe Font Downloader, with the DocuColor... Downloader was designed specifically for the DocuColor; you cannot use Downloader with any other printer...

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Buttons for some menu functions display in the Toolbar at the top of the window... Click the button to perform the function... The buttons are:

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Printing with Downloader Printing PostScript files with Downloader is fastgenerally faster than printing from within applications... If you regularly print large files, be sure to try printing with Downloader...

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You can leave this at the default All Known Formats, or select All Files... All Known Formats lists all files in formats supported by Downloader; All Files lists all files...

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showpage after EPS filesIn most cases, you do not need to use this option... Select the showpage option only if an EPS file fails to print without it... This option adds a showpage PostScript language command at the end of the print job... Some applications omit this necessary PostScript language command when they generate EPS files... Select this option when printing EPS files generated by these applications... If you select this option unnecessarily, extra blank pages may print...

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Like all PostScript fonts, the fonts included with the DocuColor come in two forms: printer fonts and screen fonts... The printer fonts are installed permanently on the DocuColors hard disk... The screen fonts, which are included with the DocuColor, should be installed on Macintosh computers... If you are using these fonts in documents you print on a LaserWriter, they are probably already installed... If not, youll need to install them yourself... See Getting Started for instructions...

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Before you print PostScript or EPS files using Downloader, make sure that all fonts included in your file are installed in the DocuColor... If your file contains fonts that are not installed on the DocuColor, the text in these fonts will not print correctly and may not print at all... With some applications, you can include fonts when you create PostScript files... See your application software for information...

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WebSpooler WebTool The WebSpooler WebTool is a utility that resides on the DocuColor but can be accessed over the network from a variety of platforms... The DocuColor functions as an Internet or intranet server, and has a home page that lets remote users view server functions and manipulate jobs...

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NOTE: The Installer WebTool enables you to download printer file installers directly from the server... For more information on the Installer WebTool, see Getting Started...

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Check power & cable There is a problem with the copier power or cable connection... First check to make sure that the copier is turned on... There may also be a problem with the cable connection between the DocuColor and the copier... Make sure that the cable has not come loose... The DocuColor will resume printing when the cable is securely connected to both the DocuColor and the copier...

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Ld ___ paper The copier is not loaded with the paper size specified in the application... The DocuColor will print when the copier is loaded with the required paper... This message will also appear if you are printing transparency interleave and do not have the correct paper size loaded...

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Replace waste bottle The copiers waste toner container is full of used toner... Replace the container with a new one according to the instructions in your copier manual... The DocuColor will resume printing when you have replaced the waste toner container...

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GillSans, GillSans-Bold, GillSans-Italic, GillSans-BoldItalic, GillSans-Condensed, GillSans-BoldCondensed, GillSans-Light, GillSans-LightItalic, GillSans-ExtraBold

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Univers, Univers-Bold, Univers-BoldExt, Univers-BoldExtObl, Univers-BoldOblique, Univers-Condensed, Univers-CondensedBold, Univers-CondensedBoldOblique, Univers-CondensedOblique, Univers-Extended, Univers-ExtendedObl, Univers-Light, Univers-LightOblique, Univers-Oblique

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HoeflerText-Regular, HoeflerText-Black, HoeflerText-Italic, HoeflerText-BlackItalic, HoeflerText-Ornaments

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In Downloader, check the Status window, or look at the Status field in the Spooler main window... If the DocuColor is processing your job, youll see this from the status message... If your print job doesnt appear in the status message, another users job may be printing before yours, or the DocuColor may already have finished printing your job... If the Printed queue on your DocuColor is enabled, jobs that have finished printing will appear in that list in the Spooler main window... If your job is waiting to print, it will appear in the list for the Print queue...

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If another Macintosh computer is nearby, check to see if the DocuColor appears in the Chooser on that Macintosh... If the DocuColor is visible from one Macintosh computer, but not from another, there may be a problem with the way the second Macintosh computer is connected to the network... Check all the cabling and other connections, and verify that the network is properly terminated... If there is a 10BaseT transceiver on the network, make sure that its green link integrity light is on... For more information about the network, refer to the documentation provided with the network hardware...

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When you print to the Print queue, the job is stored on the DocuColor until it can be processed and printed; when you print to the direct connection, some file processing is performed on your computer before it is sent to the DocuColor and it cannot begin processing on the DocuColor until it is done processing the previous job, so you must wait longer to use your computer...

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If you are printing a PostScript file, set the Convert Paper Sizes setting in Printer Setup on the Control Panel to convert the job to the paper size you do have... You can do this to convert between US and metric paper sizes... See the Administrator Guide for information...

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If you are printing from an application such as Adobe Separator or PageMaker, MacroMedia FreeHand, or QuarkXPress, you should make sure that the DocuColor printer description file is installed correctly... For information about installing these files, see Getting Started...

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When you update your DocuColor to new system software, you should delete the utilities on your Macintosh or Windows computer and install the latest utilities to insure full compatibility...

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The Showpage (after EPS file) option adds a showpage PostScript language command at the end of the print job... Certain applications omit this necessary PostScript language command when they generate EPS files... Youll need to select the Append Showpage option when printing EPS files generated by these applications...

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You can also set and override some options from the Print dialog box and other dialog boxes... The options are the same regardless of the name of the dialog box... To set options in the Print and Printer Specific Options (Macintosh), or Options/Features (Windows) dialog boxes, open the file in an application and follow the instructions in Chapter 2, Printing with Macintosh Computers and Chapter 3, Printing with Windows Computers...

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Specify the color mode for the current print job... Select CMYK for a full-color document... Select Grayscale for a grayscale or black and white document...

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Document Set The Document Set option enables you to reverse order print and collate multiple page/ multiple copy jobs sent from applications that do not support reverse order printing and collation...

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NOTE: If you print from an application that does support reverse order printing and/or collation, make sure to disable these options from within the application before using the Document Set option... Enabling reverse order printing and/or collation from within an application and setting the Document Set option to On may produce unexpected results...

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The sorter unit has one top output tray and 20 output bins; therefore, the maximum number of copies that can be sorted is 20... Sending 21 or more copies to the sorter results in the excess copies of the job being discarded... In order to print more than 20 copies you can resend the job, 20 copies at a time, from the Print dialog box, from the Spooler utility, or from the WebSpooler WebTool...

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D deleting jobs in Spooler 5-7 diagnostics 1-6 display window 1-3 documentation set, described xi Document Set option D-2, D-3 down arrow button 1-2 Downloader

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job overrides Brightness option D-2 Color Mode option D-2 Copier Mode option D-2 Document Set option D-2, D-3 Media Type option D-3, D-4 Rendering Style option D-3, D-5 Sorter Mode option D-3, D-5

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from Downloader 3-13, 5-13 from Macintosh applications 2-1 from Windows applications 3-1 list of fonts 5-12, 5-17 with parallel port 3-12 with Windows 3... 1x 3-6 with Windows 95 3-1 with Windows NT 3... 51 3-12 with Windows NT 4... 0 3-10

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Windows 3... 1x Paper Source menu 3-7 PostScript printer driver 3-6 Printers default setting 3-8 printing with 3-6 tray selection 3-7

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