Contents

Xerox 721P Scanner User Guide V2 PDF

Pages 193
Year 2005
Language(s)
English en
1 of 193
1 of 193

Summary of Content for Xerox 721P Scanner User Guide V2 PDF

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Media Selection... 10 Image Quality Area ... 14 Background Suppression... 17 Copy... 18 Reduce/Enlarge ... 19 Graphical Display and Navigation Keys... 21 Numeric Keypad and Special Features/Control Keys... 23 Special Features Keys ... 24 Scan Control Keys ... 24

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Type, Normal... 42 Type Line ... 42 Type Photo... 43 Type, Color... 44

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Scanning to the Network (SCAN mode) 85 Scanning to the Network (SCAN mode)... 85 Switching between COPY mode and SCAN mode ... 86 Understanding the READY TO SCAN screen... 87 Selections disabled in SCAN mode ... 88 Operating in SCAN mode ... 88 Clearing the scanned images ... 90 Managing the file system ... 90

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Appendices 165 Appendix 1: Scanning Resolutions and Speeds ... 165 Appendix 2: Paper Sheet Sizes ... 166 Appendix 3: Paper Roll Sizes ... 167 Appendix 4: File Formats ... 168 Appendix 5: LED Status Indicators ... 169 Appendix 6: Main Menu Structure... 170

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Your Xerox/Fuji Xerox product and recommended supplies have been designed and tested to meet strict safety requirements... These include safety agency approval, and compliance to established environmental standards... Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product...

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WARNING: This product must be connected to a protective grounded circuit... This product is supplied with a plug that has a protective grounding pin... This plug will only fit into a grounded electrical outlet... This is a safety feature... To avoid risk of electric shock, contact your electrician to replace the electrical outlet if you are unable to insert the plug into it... Never use a grounding adapter plug to connect the product to an electrical outlet that lacks a grounded connection terminal... Operator Accessible Areas This equipment has been designed to restrict operator access to safe areas only... Operator access to hazardous areas is restricted with covers or guards, which would require a tool to remove... Never remove these covers or guards...

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The power cable is the disconnect device for this equipment... It is attached to the back of the machine as a plug-in device... To remove all electrical power from the equipment, disconnect the power cable from the electrical outlet...

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This equipment is supplied with a plug that has a protective grounding pin... This plug will only fit into a grounded electrical outlet... This is a safety feature... To avoid risk of electric shock, contact your electrician to replace the electrical outlet if you are unable to insert the plug into it... Never use a plug that lacks a grounded connection terminal to connect the product to an electrical outlet...

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Ozone Safety Information This product will produce ozone during normal operation... The ozone produced is heavier than air and is dependent on copy volume... Providing the correct environmental parameters as specified in the Xerox installation procedure will ensure that the concentration levels meet safe limits... If you need additional information about ozone, please request the Xerox publication Ozone by calling 1-800-828-6571 in the United States and Canada... In other markets please contact your Authorized Local Dealer or Service Provider...

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Radio Frequency Emissions United States, Canada, Europe, Australia/New Zealand: NOTE: This equipment has been tested and found to comply with the limits for a class A digital device, pursuant to Part 15 of the FCC Rules... These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment... This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications... Operation of this equipment in a residential area is likely to cause harmful interference, in which case the user will be required to correct the interference at his own expense... Changes and modifications to this equipment not specifically approved by Xerox/Fuji Xerox may void the users authority to operate this equipment... Shielded interface cables must be used with this equipment to maintain compliance with FCC regulations in the United States and the Radiocommunications Act 1992 in Australia/New Zealand as applicable...

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A full declaration of conformity, defining the relevant directives and referenced standards, can be obtained from your Authorized Local Dealer... WARNING: In order to allow this equipment to operate in proximity to Industrial Scientific and Medical (ISM) equipment, the external radiation from the ISM equipment may have to be limited or special mitigation measures taken... WARNING: This is a Class A product... In a domestic environment the product may cause radio frequency interference, in which case the user may be required to take adequate measures... WARNING: Shielded interface cables must be used with this product to maintain compliance with Council Directive 89/336/EEC...

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Environment Canada established the Environmental Choice program in 1988 to help consumers identify environmentally responsible products and services... Copier, printer, digital press, and fax products must meet energy efficiency and emissions criteria, and exhibit compatibility with recycled supplies... Currently, Environmental Choice has more than 1600 approved products and 140 licensees... Xerox has been a leader in offering EcoLogo approved products...

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Your XEROX WIDE FORMAT COPY SYSTEM is an integrated solution for electronically scanning and then printing good quality copies of the images for engineering or architectural size documents... The WIDE FORMAT COPY SYSTEM consists of the WIDE FORMAT SCAN SYSTEM and Control Panel for capturing images, the FreeFlow Accxes Controller for processing these images, and XEROX WIDE FORMAT COPY SYSTEM Printers 8825, 8830, 8850, 510 Series, 721P, or 6030/6050...

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The XEROX FORMAT COPY SYSTEM contains Dynamic Background Suppression technology... Dynamic Background Suppression examines a sample of the document intelligently and makes automatic image quality adjustments that yield a good copy even from poor original documents... The document width is automatically detected and the centering of a scanned original for most opaque documents is adjusted... Translucent documents (transparencies, clear film, etc... ) in most cases will not be detected...

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PostScript Feature Key This enables the interpretation of Adobe Post Script 3, PDF 1... 4 and 1... 5 for the YKE controller, and PDF 1... 3 for all other FreeFlow Accxes Controllers... Disk Image Overwrite Feature Key Enables the security options for overwriting image data on the hard drive... The immediate overwriting of data to DOD specification is such that the system, at any point in its operation, can be considered secure and all data will be removed no matter what operation the customer is performing...

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Scan System standard components The illustrations below show the components of the WIDE FORMAT SCAN SYSTEM... These components are standard on the XEROX WIDE FORMAT COPY SYSTEM 8825, 8830, 8850, 6030/6050, and 510 Series... The Stand is standard or optional on the 8850... With the exception of the Stand and Standard Organizer, the components are standard on the 721P... Following the illustrations are descriptions of each of the components...

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Insert documents to be scanned face down and centered into the Document Feed Tray... Provides built-in Document Width Sensors that eliminate the need to prescan document to do width measurement... This increases the document throughput resulting in higher productivity with a WIDE FORMAT COPY SYSTEM... This functionality is only available on the newer WIDE FORMAT SCAN SYSTEM...

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The Stacker is located at the rear of the Scan System... When the AUTORETURN feature is set to REAR, documents exit the Scan System onto the Stacker... The Stacker can be adjusted to any one of four positions by raising or lowering it... The height of the Stacker should be adjusted to accommodate the document being scanned... It has two extensions at its end that can be pulled out to accommodate longer documents (up to size E or A0)... When scanning most common weight (20 lb, 80gsm) documents, move the Stacker to the 2nd rung from the bottom...

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Scan System compact components The illustrations show the optional compact Stacker and organizer that are available for the WIDE FORMAT SCAN SYSTEM... The compact components allow the XEROX WIDE FORMAT COPY SYSTEM to be installed in sites where space requirements are at a premium...

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8 Getting to know the WIDE FORMAT COPY SYSTEM XEROX WIDE FORMAT COPY SYSTEM

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The left side of the Scan System Control Panel contains the keys for the selection of options... It is divided into three areas - Media Selection, Image Quality, and Reduce/Enlarge...

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Media Selection The Media Selection area of the Scan System Control Panel allows you to select the media Source, Type, and Output Format... The illustration below depicts the Media Selection portion of the control panel...

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NOTE: Only media types actually loaded into the Printer can be selected... When a roll is selected, the media type for that roll is automatically selected also... If more than one media type is loaded when the media source is set to Auto, the default choice priority is Bond (first), Vellum (second), and Film (third)... Refer to the applicable Printer Operator Manual for instructions about how to load rolls and specify the width and media type...

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Preset Preset allows you to select a predefined length to which the roll media should be cut during printing... The associated width specification will depend on the Media Source selection... If the Media Source selection is set to Auto, the system will select the roll of media that best matches the width specification... If Media Source is set to R1, R2, R3, or R4; the system will use the selected roll regardless of the width specification...

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Synchro When the Synchro mode is selected, the length of the original is measured as it passes through the Scan System and automatically cuts the media at the Printer to match the length of the original document... Synchro is the factory default... To select the Synchro mode, press the key beneath Output Formats until the Synchro indicator lamp illuminates...

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Image Quality Area The Image Quality area of the Scan System Control Panel allows you to make corrective adjustments to the image and extract the best possible copy quality from an original document... It contains the Type, Background Suppression, and Copy options...

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Normal (factory default) Select Normal for most copying needs... This setting will provide good image quality for copying most types of drawings containing text, line art, or a mixture of these... Shaded areas will be preserved... The TIFF, CALS, and PDF file types are available for Normal images...

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Line Select Line for an image containing fine lines, especially pencil... This selection produces high contrast and dark black images... The TIFF, CALS, and PDF file types are available for Line images... If the Mode selected is SCAN, and the Scan-to-Net feature key is installed, the SCAN OPTION (LINE) screen will be displayed... If the COPY mode is selected, the READY TO COPY screen will be displayed... Refer to the "Image Quality" section of this manual for additional information...

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NOTE: If Photo or Color is selected as the Original, Type, the Off setting is automatically selected... The contrast can still be adjusted by pressing the key(s) beneath Image Quality, Copy...

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(Light) This setting works best for documents on translucent or transparent media, such as vellum (tracing paper) or film, or with medium levels of colored background on opaque media or for documents... Such documents have a higher contrast between the foreground and background than dark documents, but less contrast than normal documents...

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NOTE: The size of the output media must be known in advance for this feature to operate... Therefore, Auto is not a valid selection if both the Synchro cut option and the Sheet and Auto media source options are selected... If you select this combination, an INVALID AUTO COMBINATION status is displayed...

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2... Press the Previous or Next key until the desired reduction/enlargement ratio is displayed... The possible choices are any combination of the following:

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Graphical Display The graphical display provides you with information and instructions pertaining to the system... It consists of up to four lines of text and graphics... The display can be adjusted upward for better viewing...

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Navigation Keys The navigation keys, located beneath the display, are used to move through the menu screens, to select items on the screen, and to specify parameters when an options screen is displayed... Some keys have more than one function depending on the screen being displayed at the time... These special functions are explained in later sections...

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In the SCAN mode, the scanned image or set of images is stored on the hard disk for later retrieval over a network by a client running on a remotely located device... Scanned images can also be transferred to 4 remote FTP destinations from the Samples Mode screen... Refer to the "Scanning to the Network" section for more information about the SCAN mode...

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If you press the Start key while the status is NOT READY or INVALID AUTO COMBINATION, the system will beep to indicate an invalid key press... If you press the Start key while the status is READY TO COPY or READY TO SCAN, the document is scanned...

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The default for this parameter is disabled... You must ensure that it is set to Enabled when powering on the XEROX WIDE FORMAT SCAN SYSTEM for the first time... After setting the DDS parameter, wait 30 seconds, and then power the system off then on... Once you enable this parameter, it will remain enabled (even following future software upgrades)... For the XEROX WIDE FORMAT COPY SYSTEM 510 Series or 8825, 8830, and 8850, you can set this parameter from either the CONTROLLER CONFIGURATION screen of the Printer Control Panel or on the Web Print Management Tool... For the XEROX WIDE FORMAT COPY SYSTEM 6030/6050 or 721P, you can only set this parameter from the Web Print Management Tool, (select PRINTER DEFAULTS > PRINTER SETUP > Miscellaneous > DDS Enabled)...

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To switch on the Scan System, press the Power On/Off Switch on the back of the Scan System to the On (I) position as shown below... Wait for 30 seconds or until a P is displayed on the status LED...

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Controller Power Switches The HFT, PUN, AND YKE Controllers have their own power switch... First power on the Controller, and then power on the Printer...

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28 Getting to know the WIDE FORMAT COPY SYSTEM XEROX WIDE FORMAT COPY SYSTEM

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The PUN controller and the FreeFlow Accxes Print Server (YKE controller) each have their own power switch... When powering them on, first power on the printer, then the Scan System, wait for the P to be displayed, then power on the Controller...

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The Scan System requires about 45 seconds to warm up and initialize after you power on the WIDE FORMAT COPY SYSTEM... Once the initialization is complete, the READY screen is displayed... Below is an example of the READY screen...

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You can now insert a document into the Document Feed Tray of the Scan System... The Scan System will then transport the document to the starting position... This transportation of the document is called staging...

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When DYNAMIC BACKGROUND REMOVAL is not enabled, the process takes a 0... 70 inch (17... 8 mm) snapshot over the full width of the image after the first 1... 5 inches scanned... It uses this fixed area to set the copy parameters for the remainder of the image being scanned... This operating mode should be used for documents with consistent background throughout...

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The DYNAMIC BACKGROUND REMOVAL feature, when enabled, uses information about the document captured during the scanning process to set image quality settings... The system automatically adjusts for the darkness of the background and the image content through out the length of the document... When not enabled, it only uses the information in a 0... 70 (17... 8 mm) area over the width of the document to establish the image quality settings... Therefore, best results can be obtained if the document is fed in with an edge that has a representative sampling of both the background and the foreground image...

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Determining document quality Some documents require additional adjustments to obtain the best copy quality... Documents of good quality are easy to scan and usually give good copies on the first attempt... Documents of bad quality may require more than one attempt, using different settings, to obtain the best copy quality...

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If documents have been stored rolled up, flatten them out... They will be much easier to handle if they have been stored flat for at least eight hours... The longer that documents have been stored flat, the easier it will be to scan them... Rolled-up documents will typically roll back up after being scanned...

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Scanning strategies When scanning documents, always try the default Image Quality settings first... Select the documents type: line, photo, mixed or color and use the Original, Type, Normal, Line, Photo or Color default settings for that type... Color is a Scan-to-Net feature and only available in SCAN mode... These settings have been designed to give the optimum image quality for most documents...

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The Image Quality area of the Scan System Control Panel allows you to make adjustments for both the type of Original document and the output Copy to produce the best possible copy quality... It contains selections for Original (Document): Type and Background Suppression, and Copy options lighter or darker... There is also an IMAGE ENHANCEMENT selection in the Menu options that can be used in some copy jobs to improve the image quality... Press the Menu key and scroll to CONFIGURATION > IMAGE ENHANCEMENT...

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NOTE: Additional image quality settings associated with Normal, Line, and Photo mode can be obtained by using the Menu key... Access the IMAGING menu to use the REDUCTION LINE PRESERVATION and the IMAGE ENHANCEMENT menu to use NORMAL MODE and DYNAMIC BACKGROUND REMOVAL...

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DYNAMIC BACKGROUND REMOVAL The Dynamic Background Removal feature, when enabled, uses information about the document captured during the scanning process to set image quality settings... The system automatically adjusts for the darkness of the background and the image content throughout the length of the document... Reference DYNAMIC BACKGROUND REMOVAL in the Document Quality section of this manual for additional information...

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The screen shown below only appears in the SCAN mode... Additional image quality selections are available by pressing the Menu key and scrolling to CONFIGURATION>COPY OPTIONS>IMAGING or CONFIGURATION> IMAGE ENHANCEMENT... Refer to the Main Menu section of the manual for additional information on these selections...

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in the box... Press the Enter key to enable/disable the preview... When PREVIEW is enabled, a small JPEG (... JPG) file is created during the scanning process and stored on the hard disk... The FreeFlow Accxes Client Tools software, running on a network connected terminal, can use this file to display a preview of the scanned image...

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6... Press the Exit key to return to the Ready screen... Color Select Color when scanning full color documents... When Color Type is select a version of the following screens will be displayed... The content of the screen will depend on the selected FORMAT and COMPRESSION...

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PALETTE - Is shown only when the selected FORMAT is TIFF and the COMPRESSION is INDEX or INDEXED... Use this selection to determine which palette to use during RGB-to-index color conversion... Select one of the following:

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NOTE: The scan system uses the first few inches of a document to determine the background suppression... If the first few inches of the document being scanned are not representative of the entire document, either too much, or too little, of the background will be removed... If this occurs, try physically turning the document 90 degrees and scan it again... Continue with this until an edge is found that produces a good scan...

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Copy The Copy option allows you to darken or lighten the contrast of the copy with respect to the original document... Press the down arrow key to darken the contrast... Press the up arrow key to lighten the contrast... The indicator lamp for the selected contrast setting illuminates... The middle contrast setting is the factory default setting...

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AUTOSCAN enabled is the default setting... Normally, the AUTOSCAN mode is enabled... When it is enabled, the Scan System automatically begins the scanning of a document when the document is inserted... If AUTOSCAN is disabled, the Scan System transports the document to the starting position and then waits for you to press the Start key before beginning the scan...

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AUTOWIDTH/AUTOCENTER - The document is prescanned in this mode... When AUTOWIDTH/AUTOCENTER is enabled, the Scan System automatically centers the image and automatically detects the document width... PRODUCTIVITY ANSI - PRODUCTIVITY is only available on Scan Systems with FreeFlow Accxes firmware 10... 0 or higher, Scan System firmware 3... 2... 6 or higher, and the Productivity Document Feed Tray that includes discrete width sensors... PRODUCTIVITY ANSI is the default... Other media type selections include ARCH, ISO A, ISO B, JIS B and CUSTOM... These selections must be made so that the sensors detect the correct width... This feature eliminates the prescan width measurement, which increases document throughput speed resulting in greater productivity... CUSTOM requires standard media sizes to be entered in CUSTOM MEDIA FORMATS...

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There are many settings, other than Media Selection, Image Quality and Reduce/Enlarge areas, which are available on the Control Panel... The Transform special features key allows you adjust the margins around the image, specify the position of the image on the media, and transform the image into a mirror and/or inverted... Refer to the applicable sections of this guide for detailed information about the many document settings available to you...

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NOTE: If the document is not exactly centered and the AUTOCENTER feature is enabled, the Scan System will automatically correct the problem electronically... The resulting image will still be correctly positioned on the output media... If AUTOWIDTH/AUTOCENTER is disabled, you will need to carefully center the document when inserting it... Refer to Controlling the scan on the previous page... AUTOWIDTH/AUTOCENTER is not available in the PRODUCTIVITY mode, requiring the user to manually align the document within the appropriate document size guidelines on the Feed-in Tray...

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NOTE: If the PRODUCTIVITY mode is enabled the document will start scanning immediately... If the PRODUCTIVITY mode is not enabled, the document will pre-scan a small distance then reverse itself before starting the complete scan...

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image so that no image rotation is required... This will achieve the fastest processing time... For example, if an A-size copy is required on a 12-inch (30... 48 cm) roll, feed the original with the short edge first, not the long edge first... If a B-size copy is required on a 17-inch roll, feed the document with the long edge first, not the short edge first...

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Scanning when using a Folder When using a Folder, the document must be inserted in the correct orientation in order to have the title block visible after the copy is folded... Refer to the Finisher key information in the Special feature keys section of this manual for additional information to set up the desired fold and other Finisher options... Documents larger than 80 inches (2... 1M) can only be partially folded...

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When the Finisher key is pressed and the finishing options are selected, a new page icon is added to the READY TO COPY screen... The page icon is displayed with a dotted box at one of the page corners... The dotted box indicates the title block location selection made using the Finisher menu... The title block location can be changed on this screen using the Next and Previous keys... Refer to the Finisher Key section for additional finishing information... The title block location icon will show a dotted line in all corners when a fold program other than BYPASS is selected...

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WIDE DOCUMENTS Documents wider than 36 inches (914 mm), but less than 42 inches (1057 mm), can be scanned... However, the scanned image area, of a document centered on the Feed-in Tray, is 36 inches (914 mm)... Any image beyond the 36 inch (914 mm) width will be clipped off on the output copy...

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To enable a feature, press the applicable key... If the feature has an associated screen, that screen is displayed when the key is pressed... If any settings are changed from the default state, the corresponding indicator lamp next to the key illuminates... Pressing the C/CA key on the numeric keypad twice returns all settings for the feature to the default state and the corresponding indicator lamp is extinguished...

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To process a copy job immediately, press the Printer Interrupt key... The Printer Interrupt indicator lamp illuminates... The current pages of the most current remote print job are completed... Usually a maximum of two pages are printed... The print job is then suspended and you can run copy jobs... When the copy jobs are finished, you can press the Printer Interrupt key again... The Printer Interrupt indicator lamp is extinguished... The interrupted remote print job resumes...

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NOTE: When Immediate Image Overwrite is enabled on the Web Print Management Tool, and is running, all the scanned images and image sets will be deleted from FreeFlow Accxes as soon as they are processed... The FreeFlow Accxes controller will reboot, causing a DISK IMAGE OVERWRITE IN PROGRESS message on the printer and scan system during the reboot... Scan System users will not be able to recall the last job...

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NOTE: If the Invert feature (changes dark to light and vice versa) is selected before printing the recalled document, the document will not be inverted... It will need to be rescanned to get the inverted image...

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If the last job was a set, the settings that can be changed are displayed in a neutral state (the LEDs are off)... Changing one of these settings will apply to all of the pages in the set... Some of the settings that can be changed are: scale, page size, media type, margins, and justification...

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5... Press the Enter key to select SAVE TEMPLATE... The SAVE TEMPLATE screen is displayed... It shows the unused template locations... Locations that contain a template already are not shown...

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NOTE: You can replace the contents of a used location with the current job settings information... If you choose a location that already contains information, the TEMPLATE IS IN USE screen is displayed as shown below... Press the Enter key to overwrite the contents... Press the Exit key to cancel the operation...

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NOTE: If you change any of the Image Quality settings (i... e... , document type, background suppression, or copy contrast) or if you want to invert the image, an error message will advise you to rescan the image... You must rescan the image to change any image quality settings for a job that has been recalled...

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6... Use the numeric keypad to enter the location of the template to be deleted, then press the Enter key... The deleted location is removed from the list in the DELETE TEMPLATE screen and the contents of that location are deleted...

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Press the Finisher key... The Finisher indicator lamp illuminates and the FINISHER menu screen is displayed... The black arrows indicate that the menu contains more options than are visible... The selected option is highlighted...

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3... When the desired option is highlighted, press the Enter key to select the option... The screen for the selected option is displayed... See Finisher menu options below and on the next page for an illustration and description of each option... Also refer to the Folder User Documentation for additional information on the available folding options...

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The OVERLENGTH OPTIONS feature enables you to specify how long documents (documents over 80 inches long) are handled by the folder... The choices are NO FOLD and Z-FOLD... If NO FOLD is selected, the long document will not be folded... If Z-FOLD is selected, the long document will be Z-FOLDED, but not cross-folded... NO FOLD is the factory default setting... This is not available for all finishers...

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NOTE: When using the Scan Systems width detection sensors, if the document is a little bit off-center, this could cause problems for folding, especially for A, B, and C size documents... When using the sensors to detect the width of your document, you must center the document as you feed it into the Scan System...

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INTELLIGENT TITLE BLOCK should be used if the title block is not located in the desired location on the folded copy... This selection will use information, document size, selected fold program and title block position input to place the title block in a position based on the information... Intelligent Title Block is DISABLED by default... It may not be the users desired location... Before making this selection, check the following:

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In Sets Build mode, documents of C (A2) size, and larger, are normally delivered to the rear of the Scan System after the scan... If the DOCUMENT RETURN parameter is set to REAR, then all documents are delivered to the rear after scanning... The WIDE FORMAT SCAN SYSTEM is equipped with a document catching device, called the Stacker, to receive these documents... Refer to Scan System Control in the Main Menu section of this manual for further information about the DOCUMENT RETURN parameter...

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5... Insert each document of the set, one at a time, into the Scan System as prompted by the display... As the documents are scanned, the amount of memory used is shown in the rectangular graphical display...

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Batch key The Batch feature allows you to improve copy speed by enabling Batch Mode processing of several documents on the Scan System... When Batch Mode processing is enabled, the Scan System collects prescan information for just the first document inserted into the Scan System... Prescan information on subsequent documents in the set is not collected... The subsequent documents will be scanned using the information collected on the first document... Eliminating the collection of this information increases overall copy speed...

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MARGINS - Allows you to adjust the dimensions of the margins around the image... By entering positive margins, blank space is inserted around the image... By entering negative values, unwanted parts of the image can be cropped...

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If Synchro has been selected from the Output Format area of the Scan System Control Panel, the lead margin is added before the image is printed... The trail margin is added after the media cut signal is received from the Scan System... Thus, the length of the media from the Printer will be the scanned document length plus the lead and trail margins...

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To change the value setting, use the numeric keypad to enter the value... The values can be set in increments of 0... 1 in (1... 0 mm) and over a range of +8 to -8 in (+203 to -203 mm)... Values outside the allowed range are rejected... If you enter an invalid value, press the Exit key to clear it... The default margins are 0...

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The TRANSFORM option of the TRANSFORM MENU allows you to create a mirror image of a scanned image and to convert a scanned image to a negative image...

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The INVERT option allows you to convert a scanned image to a negative image... For black and white images, the white pixels will be printed black and the black pixels will be printed white... For grayscale images, the image will be converted into its photographic negative... INVERT is not selectable when Color is selected as an Original, Type...

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When INVERT is ON, the icon on the right side of the TRANSFORM screen is inverted... The example below shows the TRANSFORM screen with INVERT turned ON...

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In order to have the selections indicated below in the SAMPLE MODE screen, the Scan-to-Net feature key must be installed to get SCAN IMAGE TO FILE, and the Scan-to-Print feature key must be installed to get SCAN IMAGE TO PRINTER... It is convenient on the WIDE FORMAT COPY SYSTEMS to be able to make a sample before scanning an image to file...

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NOTE: At least one destination must be specified for a file... If you select NO FILE and disable the SCAN IMAGE TO PRINTER checkbox, then you will not be able to exit the screen until either the Scan-to-Print checkbox is selected, or a destination other than NO FILE is selected...

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The processing time for Scan-to-Printer images will be longer, depending on the image size...

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Scan-to-FTP: This is a security feature to allow scanned images to be sent to 4 remote FTP destinations... Before an image is scanned, the FTP Destination is selected on the Scan Systems Sample Mode screen... The scanned image data will not be left on the FreeFlow Accxes disk, as they are with Scan-to-Net images... The FTP Destinations were defined on the Web Print Management Tool page located at Printer Defaults > Utilities > Scan Destinations... See the Sample Mode section of this document for details...

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Scan-to-Net: The image file created by scanning is stored directly on the controller hard disk for later retrieval over a connected network by a remote system... The image is stored in Tagged Image File Format (TIFF) 6... 0 using CCITT Group 4, CALS, Packbits, or PDF... High resolution JPG files are also available with the Color Scan-to-Net option... Files stored in SCAN mode can be retrieved over the network... After the FreeFlow Accxes Client Tools program, which is running on a network- connected computer, retrieves the file, the image residing on the local hard disk is deleted automatically...

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This icon shows how much Random Access Memory (RAM) is in use by the scanned file... As space is used, the dark area increases... After the scan is complete, the file is processed and then moved to the internal hard disk... The RAM space then becomes available again...

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Specifying the output format The image file always has the format of the length of the document by the scan width... The scan width can be manually specified if the entire width of the document is not desired... Refer to Scan System Control in the Main Menu section to enable or disable manual specification of the scan width...

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7... Select the Image Quality, Original, Type by pressing the arrow button located under Type... When the Type (Normal, Line, Photo, or Color) is selected, the appropriate SCAN OPTION (NORMAL, LINE, PHOTO, or COLOR) is displayed... Use the Next, Previous, and Enter keys to navigate to and through the available options on the screen... Press the Enter key to confirm your choice(s)... For additional information refer to the Image Quality, Scan Mode section of this manual...

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CLEAR LAST IMAGE - The last image scanned by the currently active account is deleted... Press the C/CA key again, followed by the Enter key, to delete the next-to-last scanned image... This process can be repeated until all desired images are removed from the hard disk... It may take a few minutes longer to clear a scanned photo or an image with color...

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Refer to File System in the Main Menu section of this manual for complete information about the above functions...

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CONFIGURATION - Enables you to configure the settings for a variety of system options... These include localization, the Scan System Control Panel, copy options, scan options for Normal, Line and Photo modes (and Color, if enabled), timers, the power saver timeout, and Scan System control for Copy and Scan modes...

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IMAGE ENHANCEMENTS - Enhances the appearance of a color scanned images in particular color halftones, Scanning speed BEST IQ and FASTEST, and Dynamic Background Removal... The FASTEST selections requires the Turbo III...

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LOCALIZATION The LOCALIZATION option of the CONFIGURATION menu sets the language in which messages are displayed... It also controls whether measurements are displayed in English or metric units...

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CONTROL PANEL The CONTROL PANEL option of the CONFIGURATION menu controls whether the beeper is used for the key click and invalid entry beeps... It also allows selection of the font display style and the default mode of operation for the WIDE FORMAT COPY SYSTEM...

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3... Press the Next key until COPY OPTIONS is displayed... The COPY OPTIONS menu screen is displayed... The black arrows indicate that the menu contains more options than are visible... The selected option is highlighted...

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The MEDIA SERIES option controls which standard media series are displayed when Preset is selected from the Output Format portion of the Scan System Control Panel...

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The CUSTOM MEDIA FORMATS option controls which custom media formats are displayed when Preset is selected from the Output Format portion of the Scan System Control Panel... You can specify up to six custom media formats... To use the SCANNER CONTROL, MODE: PRODUCTIVITY: CUSTOM mode, the custom sizes must be entered in the CUSTOM MEDIA FORMATS...

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The CUSTOM R/E PRESETS option controls which reduction/enlargement ratios are displayed when Preset is selected from the Reduction/Enlargement portion of the Scan System Control Panel... You can specify up to six reduction/enlargement presets...

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MAXIMUM COPY LENGTH To see what your Scan Systems maximum copy length is, select the Menu key > Configuration > Copy Options > Imaging > Maximum Copy Length... The default is 100 feet... For the 6030/6050, the scanned copy would get cut off at 3 meters...

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IMAGE ENHANCEMENTS The IMAGE ENHANCEMENT feature settings are used to enhance the appearance of color scanned images, particularly halftone color originals (for example, maps)...

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NOTE: Further color halftone image enhancement can be achieved when printing by enabling the Error Diffusion Raster Halftone Method in the controller Web Print Management Tool... The setting is found on the Processing Defaults page... Select Error Diffusion from the Raster Halftone Method pull-down menu...

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FILE DELETION - Specifies the maximum amount of time a scanned image file remains on the file system before being deleted... This timer pertains only to files scanned when the WIDE FORMAT COPY SYSTEM is in the READY TO SCAN mode... This timer can be set between 1 and 24 hours in increments of 1 hour... When a file is scanned in, it is given a time stamp... When the age of the file on the hard disk exceeds the value of the FILE DELETION timer, the file is automatically deleted to allow space for new files... The default value is 24 hours... After the files have been deleted, the directory will also be deleted if no other files are scanned to it...

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DOCUMENT RETURN - Tells the Scan System, after the scan, either to return the document to the front of the Scan System (FRONT), or to drop the document from the rear of the Scan System into the catch tray (REAR)... REAR is the factory default setting...

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PRODUCTIVITY - This feature does not use AUTOCENTER, requiring the operator to manually align the document within the media guidelines on the Feed-in Tray... The width sensors eliminate the need for a prescan, thereby increasing the overall throughput of the system resulting in higher productivity... When this feature is used, the operator must select the media series, ANSI, ARCH, ISO A, ISO B JIS B and CUSTOM etc... since the number of sensors provided cannot monitor every media type... To use the MODE: PRODUCTIVITY: CUSTOM the custom sizes must be entered in the CUSTOM MEDIA FORMATS (Select the Menu key > CONFIGURATION>COPY OPTIONS)...

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Use the CUSTOM setting when documents of mixed series will be scanned in the same job... The CUSTOM selection uses the custom sizes that are entered in the CUSTOM MEDIA SIZES (Menu key > CONFIGURATION>COPY OPTIONS)...

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SYSTEM DESCRIPTION The SYSTEM DESCRIPTION option of the SYSTEM INFORMATION menu provides information on the model identity and firmware version for each component connected to the WIDE FORMAT COPY SYSTEM...

Page 123

RECENT FAULT LIST The RECENT FAULT LIST option of the SYSTEM INFORMATION menu displays the most recent faults related to the Scan System... Fault messages are stored in the Controller... Each fault message contains a fault code and a digital time stamp... When you call for service, the service center may ask you for this information...

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4... Press the Next key to highlight RECENT FAULT LIST... Press the Enter key to select RECENT FAULT LIST... The RECENT FAULT LIST screen is displayed... Below is an example of the RECENT FAULT LIST screen... The first column is the time given in seconds since January 1, 1970... That's what is used to determine the actual system date and time...

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7... Press the Enter key to select the highlighted configuration... The screen for the selected configuration is displayed... The default response is YES...

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SECURITY SETTINGS - Allows the system administrator to set the image recall feature... The immediate overwriting of data to DOD specification is such that the system, at any point in its operation, can be considered secure and all data will be removed no matter what operation the customer is performing...

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5... Press the Enter key to confirm the password entry... The SYSTEM ADMINISTRATION menu screen is displayed... The black arrows indicate that the menu contains more options than are visible... The selected option is highlighted...

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For each directory, the account name (DIRECTORY), the number of images stored under the directory (COUNT), and the percentage of total disk space consumed by the account (SIZE (%)) are shown... The length of the directory name may cause the information associated with the directory to wrap to the next line... Also, if the directory name exceeds the character limit of the first line, the name will be truncated at the width of the screen...

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9... Press the Enter key to confirm the deletion... While the deletion is in process, a DELETING... ... ... message is displayed... When the deletion is complete, the status changes to IMAGES DELETED... Below is an example of the deletion screen...

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7... Press the Enter key to confirm the deletion... While the deletion is in process, a "DELETING... ... ... " message is displayed... When the deletion is complete, the status changes to IMAGES DELETED...

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The default system administration password on all newly delivered machines is 0 (zero)... The system administrator is required to change the password after the initial log in... Immediately following the log in, the CHANGE PASSWORD screen is displayed... The password must be changed at that time...

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Security concerns at certain installations, however, might require that the image recall feature be disabled... The SECURITY SETTINGS option of the System Administration menu allows the system administrator to enable or disable the image recall feature... The default setting is ENABLED...

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SCANNER DIAGNOSTICS - Provides a sub-menu of Scan System diagnostic routines... Some of these routines are accessible by both the operator and the Customer Service Engineer, but should only be accessed by an operator when directed to do so by Service... Access to these tests has been given to enable some preliminary diagnostics to be done by phone before a Customer Service Engineer is dispatched... Others are accessible by the Service Engineer only and require the entry of the diagnostic password...

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The USAGE METERS screen provides Scan System area usage and media usage... Scan System area usage is measured in square units... Media usage is measured in both linear and square units... Units are displayed as either feet or meters depending on the display units selected for the Scan System... Refer to "Localization" in the "Main Menu" section for complete information about setting the display units...

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The CLEAR SCANNER USAGE option of the DIAGNOSTICS menu is for use by the Customer Service Engineer only... It requires the entry of the diagnostic password... It allows the Customer Service Engineer to reset to zero the usage value for documents scanned...

Page 136

COMPONENT TESTS - Provides a sub-menu of Scanner component diagnostic routines... Some of these routines are accessible by both the operator and the Customer Service Engineer... Others are accessible by the Customer Service Engineer only and require the entry of the diagnostic password...

Page 137

When you enter the IMAGE PATH screen, the status field for all tests contains a "0... " After a few seconds, the results of the tests are displayed... A test result with no failure displays as PASS... A test result with a failure displays a failure code... If a failure code is displayed, call for service...

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At the completion of the tests, the test results are displayed... If a sub-test is successful, a P is displayed... If a sub-test fails, an F is displayed... If an F is displayed, the test has failed and service is required...

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Select the SCANNER RELIABILITY METER option to view the current value of the usage meter maintained by the Scan System... The meter counts and displays the number of linear feet since the Scan System Fault Log was last cleared... The number of linear feet between fault occurrences is an indication of the reliability of the Scan System...

Page 140

The Scanner usage meter is intended for gathering data about the reliability of the scanning mechanism... This meter measures linear usage only... Units are displayed as either feet or meters depending on the display units selected for the machine... Refer to Localization in the Main Menu section for complete information about setting the display units...

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The second and third lines contain the log entry information in columnar format... The first column indicates the log entry number... The second column indicates the fault code recorded in the log... The third column is the value of the internal Scanner Usage Meter at the time the fault was detected...

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The CLEAR SCANNER FAULT LOG option is for use by the Customer Service Engineer only and requires the entry of the diagnostic password... It allows the Customer Service Engineer to erase the contents of the Scanner Fault Log...

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7... Press the Enter key to select COMPONENT TESTS... The COMPONENT TESTS menu screen is displayed... The black arrows indicate that the menu contains more options than are visible... The selected option is highlighted...

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The MOTOR SPEED option is for use by the Customer Service Engineer only and requires the entry of the diagnostic password... It allows the Customer Service Engineer to adjust the Scan System motor speed and correct magnification error in the process direction...

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8... Press the Enter key to select SENSORS... Depending on the Document Feed-in Tray configuration, a SENSORS screen is displayed... The screen below is with the Productivity Tray... When a sensor is activated the icon O is filled in...

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a) Raise the Document Handler just enough to access the Calibration Roll drive gear and still be able to see the Display...

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The MOTOR COMMUNICATIONS test is for use by the Customer Service Engineer only... However, user access is permitted in the event that Service instructs the user to perform this test... This test allows the Customer Service Engineer or user, if directed by the Service Engineer, to run a motor communications loopback test to assist in diagnosing a Scan System problem...

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c) Press the Previous or Next key to select the desired motor speed... The choices are ... 125, ... 250, ... 500, ... 750, 1, 1... 5, 2, 3 and 4...

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If a GO TO or FIND function has been selected, the MOTOR field will be automatically set to OFF when the MOTOR field is once again selected... If the ROTATE function has been selected, the motor will run continuously until you set the MOTOR field to OFF...

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PASSWORD The PASSWORD option of the DIAGNOSTICS menu is for use by the Customer Service Engineer only... It allows the Customer Service Engineer to enter the password for access to password-protected diagnostic functions...

Page 151

XEROX WIDE FORMAT COPY SYSTEM Main Menu 137

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Job Accounting NOTE: The JOB ACCOUNTING feature is an optional feature on the WIDE FORMAT COPY SYSTEM, requiring a Feature Key to activate it... If you obtain this feature, the System Administrator can enable it at any time on the WIDE FORMAT COPY SYSTEM by sending a special feature key file to the Printer... Once the feature is enabled, it remains enabled (even following upgrades to the system software)... Contact your XEROX sales representative for ordering information...

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Job Accounting Mode menu The JOB ACCOUNTING MODE menu allows the system administrator to access the function for enabling or disabling the Job Accounting Mode at the Scan System... Access is restricted to the System Administrator and requires the entry of the system administration password... It provides a sub-menu of the following choices:

Page 155

You must enter the User ID code assigned to you by the System Administrator... The Account ID can be alphanumeric... To enter a numeric account, press a numeric key once... To enter an alpha character, press the numeric key associated with the desired letter... Press the numeric key twice to get the first letter, three times for the second letter, etc... Pressing a key six to eight times will provide the lower case version of the respective letter... Pressing the Next key moves the cursor to the right, which will add a blank space or allow entry of a character... Pressing the Previous or C/CA keys move the cursor to the left deleting the character...

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If Job Accounting is optionally ENABLED, remote print jobs will be printed whether or not they have a valid account number... If a valid account number is present, the job will be charged to the user account and also accumulated to a system Generic User Id and Account Code... If no account number is present, the job is charged to a system Generic User Id and Account Code... This is the same as when Job Accounting is DISABLED...

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Cleaning and maintenance - Scan System For the Scan System to do its best job, the Platen Glass, Document Drive Rolls, Backer Roll, Calibration Strip, and Document Feed Tray must be kept clean... This requires some daily and monthly cleaning and maintenance activities...

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5... Place a small amount of the cleaning fluid on the towel and clean the front and rear Document Drive Rolls... Rotate the Rolls as you clean them to ensure that the entire roll surface is clean...

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4... Place a small amount of platen glass cleaning fluid (Xerox 43P81) on a clean, lint-free towel (600S4372) and clean the Calibration Strip...

Page 161

For all controllers, except the YKE, ensure that the DDS option is set to Enabled... NOTE: For the 8825/8830, and 6030/6050 Printers, you can change this setting from either the CONTROLLER CONFIGURATION screen of the Printer Control Panel, or in the Web Print Management Tool, select PRINTER DEFAULTS > PRINTER SETUP > Miscellaneous > DDS Enabled... Wait 30 seconds... Then power the system off then on (rebooted)... For the 721P Printer, this change can be made from

Page 162

Clean the Platen Glass... Open the Upper Document Transport... Look for a row of 10 holes across the Feed-in Shelf next to the Platen Glass... If the holes are present, press the Menu key and scroll to CONFIGURATION>SCAN SYSTEM CONTROL> MODE and check if mode is set to PRODUCTIVITY... If it is, ensure that the media series setting for the PRODUCTIVIY matches the media series being used in the Printer... If the media series matches, set the MODE to AUTOWIDTH/AUTOCENTER and call for service...

Page 163

Ensure that you are inserting the document correctly... Center the document between the marks on the Document Feed Tray... Smoothly insert the document into the feed mechanism so that the lead edge of the document is against the rollers before the Scan System begins to stage the document...

Page 164

The Controller has developed a "memory is full" internal fault... Large documents using Auto Reduction/Enlargement or Auto- Rotate may cause this fault... Also, Photo and Mixed/Custom modes require significantly more memory than Line mode...

Page 165

Check that the IEEE 1394 cable is properly connected at both ends... Check that the Scan System is still connected to the AC power and is still switched on... Power off and power on the System... See the "Powering off the System" and "Powering on the System" sections for more information...

Page 166

Check that the IEEE 1394 cable is properly connected at both ends... Check that the Scan System is still connected to the AC power and is still switched on... Power off and power on the System... See the "Powering off the System" and "Powering on the System" sections for more information...

Page 167

Check that the IEEE 1394 cable is properly connected at both ends... Check that the Scan System is still connected to the AC power and is still switched on... Power off and power on the System... See the "Powering off the System" and "Powering on the System" sections for more information...

Page 168

Check that the IEEE 1394 cable is properly connected at both ends... Check that the Scan System is still connected to the AC power and is still switched on... Power off and power on the System... See the "Powering off the System" and "Powering on the System" sections for more information...

Page 169

Check that the IEEE 1394 cable is properly connected at both ends... Check that the Scan System is still connected to the AC power and is still switched on... Power off and power on the System... See the "Powering off the System" and "Powering on the System" sections for more information...

Page 170

Check that the IEEE 1394 cable is properly connected at both ends... Check that the Scan System is still connected to the AC power and is still switched on... Power off and power on the System... See the "Powering off the System" and "Powering on the System" sections for more information...

Page 171

Check that the IEEE 1394 cable is properly connected at both ends... Check that the Scan System is still connected to the AC power and is still switched on... Power off and power on the System... See the "Powering off the System" and "Powering on the System" sections for more information...

Page 172

Check that the IEEE 1394 cable is properly connected at both ends... Check that the Scan System is still connected to the AC power and is still switched on... Power off and power on the System... See the "Powering off the System" and "Powering on the System" sections for more information...

Page 173

Check that the IEEE 1394 cable is properly connected at both ends... Check that the Scan System is still connected to the AC power and is still switched on... Power off and power on the System... See the "Powering off the System" and "Powering on the System" sections for more information...

Page 174

Check that the IEEE 1394 cable is properly connected at both ends... Check that the Scan System is still connected to the AC power and is still switched on... Power off and power on the System... See the "Powering off the System" and "Powering on the System" sections for more information...

Page 175

Check that the IEEE 1394 cable is properly connected at both ends... Check that the Scan System is still connected to the AC power and is still switched on... Power off and power on the System... See the "Powering off the System" and "Powering on the System" sections for more information...

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Specifications Speed 8825 8830 8850 510 Series 721P 6030/6050 2 inches per second standard 4 inches per second optional standard standard standard standard standard 1 inch per second color optional optional optional optional optional optional 7... 33 inches per second* standard

Page 177

Voltage (AC): 100 - 120 VAC 200 - 240 VAC Current: 4 amps 3 amps

Page 179

Line (scan mode) 300 1 bit 4... 00/10... 16 4... 00/10... 16 4... 00/10... 16 4... 00/10... 16 2... 00/5... 08 4... 00/10... 16 Line (scan mode) 200 1 bit 8... 00/20... 32 8... 00/20... 32 8... 00/20... 32 8... 00/20... 32 4... 00/10... 16 4... 00/10... 16 Line (scan mode) 100 1 bit 8... 00/20... 32 8... 00/20... 32 8... 00/20... 32 8... 00/20... 32 4... 00/10... 16 4... 00/10... 16 Normal and Photo only (scan mode)

Page 180

Appendix 2: Paper Sheet Sizes Paper sizes supported by the 8825, 8830, 8850, 510 Series, and 721P Printers and the Controller with Firmware 9... 1 or higher are shown in Table 10... The Media types supported by your printer and the FreeFlow Accxes firmware can be checked on the Web Print Management Tool by selecting PRINTER DEFAULTS > PROCESSING DEFAULTS > Media > Media Type... Available roll sizes for each supported media type can be quickly and easily checked from the supplies page of the XEROX website at www... xerox... com...

Page 181

Appendix 3: Paper Roll Sizes Table 11 below shows roll sizes supported by the 8825, 8830, 8850,510 Series and 721P Printers...

Page 182

Appendix 4: File Formats File formats supported by the Controller with Firmware 11... 0 are shown in the list below...

Page 183

"Mismatch... " Indicates that a media mismatch, which may be blocking the print queue, has occurred... This also displays when the Controller's Accounting disk is full, or when the Controller has reached its Accounting record limit... Check the Web Print Management Tool's Main Page to determine the problem...

Page 184

Appendix 6: Main Menu Structure Appendix 7 shows the Main Menu structure... The menu tree below shows the top level of the Main Menu... The pages that follow contain menu trees for each of the four top-level options...

Page 185

Scanner (Ft2) Image Path Scan Bar Full System Test Write NVR Reset NVR Defaults Scanner Reliability Meter Scanner Faults (Ordered) Scanner Faults (Counts) Clear Scanner Fault Log Clean Calibration Zone Read NVR

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option, 17 Batch key, 75 beeper, 96 BEST COMPRESSION, 46 BEST IQ, 46 blueprint, 37 C/CA (Clear/Clear All) key, 24 C/CA key, 90 CAD_GIS, 46 CALIBRATION MOTOR, 129 CALIBRATION MOTOR option,

Page 188

116 Delete All Images Screen, 116 DELETE IMAGE option, 115 DELETE IMAGES, 113 Delete Images Screen, 115 Delete Last Job Screen, 63 DELETE TEMPLATE option, 66 Delete Template Screen, 67 Deleting the Last Job, 63 DIAGNOSTICS, 93 Diagnostics menu, 119 Diagnostics Menu, 120 Diagnostics Menu options, 171 DIAGNOSTICS option, 119

Page 189

Diagram, 77 IMAGE PATH, 121 Image Path Screen, 123 Image Quality, 14, 39, 51 Image Quality Area, 14 Image Quality Illustration, 51 IMAGING option, 101 Imaging screen, 41 Imaging Screen, 102 Immediate Image Overwrite, 61 INDEX, 45 INDEX ED, 45 INSTALLATION TEST PRINT,

Page 190

Output Format option, 12 OVERLENGTH OPTIONS, 70 Overlength Options Screen, 70 oversized documents, 57 PACKBITS, 44, 45 PALETTE, 45 paper sizes, 166 password, 112 PASSWORD, 119 PASSWORD option, 136 Password Screen, 137 PERCEPTUAL, 46 Photo, 16, 43 Photo mode, 40 Please Enter Account Id

Page 191

SENSORS, 129 SENSORS option, 131 Sensors Screen, 131 sepia, 37 Sets Build, 88 Sets Build key, 73 Sets Build Screen, 73 Source option, 11 Special features keys, 59 Special Features keys, 9 Special Features Keys, 24 Specifications, 162 Speed Enhancement T, 2 Speeds, 165 SRGB, 103 Stand, 5 Standard Organizer, 5 Standard Stacker, 6 Start key, 24 Status LED, 6 Stop key, 24 Store/Recall key, 61 Store/Recall Screen, 61 Synchro mode, 13 SYSTEM ADMINISTRATION,

Page 192

SYSTEM Front View, 4 Transform Menu Screen, 76 TRANSFORM option, 79 Transform Screen, 80, 81 WIDE FORMAT SCAN translucent media, 37 SYSTEM Rear View, 5 Type Line, 42 Width Found for Set is XX... X

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