Xerox Workflow Central Platform Platform User Guide PDF

Pages 35
Year 2021
Language(s)
English en
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Summary of Content for Xerox Workflow Central Platform Platform User Guide PDF

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This document is used by end users to better understand Xerox Workflow Central Platform and the Gallery app... This document will also describe the different workflows that can be used...

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Users ... 2-7

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5... Support ... 5-23

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Xerox Workflow Central Platform is a cloud hosted software service that automates digital or paper document centric tasks... These services (Convert to Audio, Convert to MS Office, Handwriting to Text, Merge, Translate, Redact, and Summarize) can be used on a PC, mobile, or MFD device... The user may also create unique workflows and store them for future use... Xerox Workplace Solutions (Xerox Workplace Suite and Xerox Workplace Cloud) works as the Single Sign-On mechanism, making sign in fast and easy... Xerox Workflow Central Service is available to the customer who purchases the app and downloads it using a Xerox App Account created from the Xerox App Gallery... You can also try the app for a defined trial period...

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By default, the Xerox Solutions Certificates are preloaded on all AltaLink and VersaLink devices... If our certificates expire, new certificates can be found by contacting the app gallery team at xerox... app... gallery... [email protected] com...

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The following procedure assumes you have created a Xerox App Account... If you do not have access to a Xerox App Account, refer to the Xerox App Gallery Quick Start Guide for instructions on creating an account https://download... support... xerox... com/pub/docs/APP_GALLERY/userdocs/any- os/en_GB/XeroxAppGalleryApp_QSG... pdf?_ga=2... 69174550... 608013450... 1629739662- 553080164... 1559755376...

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8... Select the Plan, Subscription Duration and Quantity of Credits for your subscription... Once your trial expires, you will automatically be charged for the subscription options you selected unless Auto Renew is disabled...

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1... Open Workflow Central portal... 2... Login as the Subscription Owner... 3... Select User tab... 4... Select Invite... 5... For a single email address, just enter the email... 6... To invite more than one user at a time, select Browse button, upload the ... csv file... 7... Select the Language... 8... By default, the Prefill my company name for new users... Is checked... If you wish to not have the name

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Device Installation 1... Open Workflow Central portal... 2... Login as the Subscription Owner... 3... Select Manage Subscription tab... 4... Select Device Install (this will then take you to the Xerox App Gallery)... 5... Administrator will then be able to add a device, install on a new device, or remove the app from a

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1... The user should open the welcome letter and select the button at the bottom: a... Create an account if they do not have a Xerox App Account... b... Lets go if they already have a Xerox App Account...

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The portal will allow the Subscription Owner to manage Workflows, Users, and the Subscription... Basic users will be allowed to access the different workflows...

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1... Open Workflow Central portal... 2... Login... 3... Select Workflows... 4... Select Convert to MS Office... 5... Select Browse and locate the document or drag and drop it into the window... 6... Select Next... 7... Select the Language of the document... 8... Select Next... 9... Select the output format from the dropdown window... 10... By default Document Password is disabled but can be toggled to be enabled...

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1... Open Workflow Central portal... 2... Login... 3... Select Workflows... 4... Select Redact... 5... Select Browse and locate the document or drag and drop it into the window... 6... Select Next... 7... Select Location... By default the United States is selected... 8... The list of Standard Redaction Items will be listed that are associated with the location that was

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1... Open Workflow Central portal... 2... Login... 3... Select Workflows... 4... Select Convert to Audio... 5... Select Browse and locate the document or drag and drop it into the window... 6... Select Next... 7... Select the Language that the input file is in... 8... Select Next... 9... Select the Output filename... 10... By default Append date and time is not selected but can be toggled to be enabled... 11... By default the Output Type is set to download but there is an option for email and cloud repository...

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1... Open Workflow Central portal... 2... Login... 3... Select Workflows... 4... Select Handwriting to Text... 5... Select Browse and locate the document or drag and drop it into the window... 6... Select Next... 7... Select the Language that the input file is in... 8... Select Next... 9... Select the Output filename...

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1... Open Workflow Central portal... 2... Login... 3... Select Workflows... 4... Select Summarize... 5... Select Browse and locate the document or drag and drop it into the window... 6... Select Next... 7... Select the Summarization Length from the dropdown menu 10%-90%... 8... Select the Domain from the dropdown menu... 9... Select Next... 10... Select the Output filename...

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6... When Concatenate is selected: a... Select Browse and locate the document or drag and drop it into the window... b... Repeat the browse and locate for up to 5 documents... c... User can then move a document up or down to indicate the desired order in the final

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Merge up to 5 documents or insert a single document into another document, then translate the entire document before finally redacting information...

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For best results, a simple document layout without handwritten text, complex graphics or background color should be used... A maximum job size is approximately 200 pages...

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8... User can also add a Custom Word or Phrase... a... Select the Add button b... Enter the Custom Word or Phrase c... Select from the dropdown button whether the document Contains or Matches the word or

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a... Select the type of file it needs to be converted to from the dropdown window (... docx, ... pdf) b... By default Append date & time is off, select the box to enable... c... By default Document Password is disabled but can be toggled to be enabled...

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a... Select file to change the output name... b... By default Append date & time is off, select the box to enable... c... By default Document Password is disabled but can be toggled to be enabled...

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a... Select file to change the output name (... docx or ... txt)... b... By default Append date & time is off, select the box to enable... c... By default Document Password is disabled but can be toggled to be enabled...

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repositories (DocuShare Go, Microsoft 365 SharePoint, Microsoft OneDrive, Google DriveTM, and Box)... There is an option to Include Source File... By default this is not selected

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All workflows can be saved as a new workflow after making settings for future faster use... Users can create 2 types of saved workflows... Personal your own use... Public that are shared within the account of users on the subscription...

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submitting an email a... Description of the issue b... Steps on how to reproduce the issue c... Device(s), Browser(s) you are seeing the issue on d... Device firmware version e... Browser Version f... Is it a trial or a subscription?

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Xerox Workplace Suite administrators should perform the following procedures... If you do not have Xerox Workplace Suite administrator permissions, contact the appropriate administrator to perform the following Admin Configuration steps:

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Microsoft Word (... docx, ... doc) Microsoft PowerPoint (... ppt, ... pptx,) Microsoft Office Excel (xlsx, ... xls) Rich Text Format (... rtf) Plain text (... txt)

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Summarize Workflow provides an about-right summary of your documents... The service delivers the best results when you select the domain most closely associated with the document content... For example, if you submit a Corporate Report and want the business aspects summarized, select the 'business' domain... Similarly, if you want to know how the company is doing in the environment space, choose the 'environment' domain...

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There is no restriction on the input language of the Summarize workflow... However, the Domain selection within the Summarize workflow only applies to the languages of the European Union (including English)... For all other languages, the Domain setting will be ignored...

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Xerox Workflow Central Platform User Guide 7-28

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For translation, if you upload an image for translation (e... g... , a scan or picture), you will receive the translation in Microsoft Word or pdf format if selected... In all other supported formats, the file format will be identical to the file format of the original document unless pdf is selected...

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How many credits will I consume when running a Workflow? One credit equals 1 page per workflow... For example, if you upload a 5-page document to the Translate workflow... Five (5) credits will be deducted from your total credits... If you upload the 5-page document to a combination workflow such as Translate + Redact 10 credits will be deducted...

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