Xerox Scan with Print Application Quick Start Guide PDF

Q U I C K S T A R T

Xerox Scan with Print App

Quick Start Guide for use with the Xerox Scan with Print App

D E S CR I P T I O N

Xerox Scan with Print is a Xerox Gallery App that allows users to scan a document and output it

to several destinations, all at once. Destinations include email, SFTP, or SMB. You can even print

copies of your scan without having to re-scan. The app includes useful features like Job Split,

which can split a multi-page document by any number of pages and then output the resulting

files to email or an external SFTP server. The option to save frequently used settings with the

Save Preset feature can help save time and reduce frustration when scanning or printing a

document multiple times a day.

For more information on the settings above, refer to the Xerox App Gallery Online Support at:

https://www.support.xerox.com/support/xerox-app-gallery.com

I N S T A LL I N G S CA N W I T H P R I N T

The following procedure assumes you have

created a Xerox App Gallery account. If you do

not have access to a Xerox App Gallery account,

refer to the Xerox App Gallery Quick Start

Guide for instructions on creating an account.

Note:

For detailed instructions on adding a device and

adding or installing Apps to your Xerox App

Gallery account, see the documentation links at

the end of this guide.

Device Requirements

Xerox Scan with Print App works with the Xerox AltaLink and VersaLink family.

Throughout this guide, the word device is used synonymously and interchangeably with

Multifunction Printer and Printer.

All AltaLink and VersaLink devices require the following:

Xerox Extensible Interface Platform (EIP) must be enabled. Devices must support

EIP 3.7 or higher.

Devices must support scan.

Xerox ConnectKey App Installation (Weblet Install Policy) must be enabled.

Ensure the device can communicate with the Internet.

Note:

Some networks require a proxy to communicate with the Internet.

If Verification of SSL is enabled on the device, ensure the security certificates are loaded on

the device.

By default, the Xerox Solutions Certificates are preloaded on all 2016

Xerox ConnectKey Technology-enabled AltaLink and VersaLink devices.

Q U I C K S T A R T Xerox Scan with Print App

I N S T A LL G A LLE R Y A P P S F R O M T H E

X E R O X A P P G A LLE R Y W E B P O R T A L ( P A I D

A P P )

1. Go to the Xerox App Gallery URL:

https://appgallery.services.xerox.com

2. Select Log In.

3. Enter a valid Email and Password.

4. On the devices tab, add a Multifunction

Printer.

5. On the All Apps tab, select the desired

app.

6. Select the Subscribe button.

7. Accept the App End User License

Agreement (EULA).

8. Select Checkout.

9. Fill out the Billing information and select

Place Order.

10. Select Done.

11. Check your email inbox for purchase

confirmation.

I N S T A LL G A LLE R Y A P P S F R O M T H E

X E R O X A P P G A LLE R Y W E B P O R T A L

( T R I A L A P P )

1. Go to the Xerox App Gallery URL:

https://appgallery.services.xerox.com

2. Select Log In.

3. Enter a valid Email and Password.

4. On the devices tab, add a Multifunction

Printer.

5. On the All Apps tab, select the desired

app.

6. Select the Install button.

7. Clicking on the button launches the Install

Trial screen.

8. Select the device(s) that you would like to

trial the App on and then select Install.

H O W T O CO N F I G U R E T H E A P P F O R S CA N

T O S F T P A N D / O R S M B

Before you can scan a document to SFTP or

SMB, you must configure the app using App

Gallery configuration. When you install the

app for the first time, youll be prompted to

enter SFTP and SMB details, such as

hostname, port number, username, password,

and a root folder. Providing this information is

optional. If you leave the SFTP fields blank,

SFTP will be disabled and hidden in the app.

The same logic applies to SMB.

SMB and SFTP can be configured after you

install the app, too. Simply sign into App

Gallery, locate and click Scan with Print, and

click the Configure button next to the apps

icon.

If you have any questions about the App

Gallery configuration fields, please see the

apps Customer Support Site for more details.

A link can be found at the end of this guide.

A P P S T A R T U P

When you open Scan with Print on your Xerox

device, you will be taken to one of two

screens: the Switchboard, or the Destinations

screen.

If you do not have any saved presets, you will

be taken straight to the apps Destinations

screen. If you do have saved presets, you will

be presented with the Switchboard.

For more information on presets, please see

the How to Save a Preset section on the next

page.

H O W T O P R I N T A D O CU M E N T

1. From the Xerox device home screen,

open Scan with Print.

2. If youre presented with the Destinations

screen when the app opens, skip to step

3. Otherwise, select Scan on the apps

switchboard.

3. On the Destinations screen, Print will be

toggled on by default.

4. Adjust any of the available print settings.

If your device has a stapler, Stapling will

appear as an option.

5. Select Next.

6. On the Scan settings screen, adjust any of

the available scan settings.

7. With a document in the devices feeder

or on the platen, select the Scan button

to begin scanning.

8. The job will begin.

2021 Xerox Corporation. All rights reserved. Xerox, Altalink and Versalink are trademarks of Xerox Corporation in the United States and/or other countries.. BR32672

Q U I C K S T A R T Xerox Scan with Print App

H O W T O S CA N A N D E M A I L A D O C U M E N T

1. From the Xerox device home screen,

open Scan with Print.

2. If youre presented with the Destinations

screen when the app opens, skip to step

3. Otherwise, select Scan on the apps

switchboard.

3. On the Destinations screen, toggle Email

on.

4. Below the Email toggle, select Add email

recipient.

5. On the Email Recipients popup, select

Add New.

6. Enter a valid email address and select OK.

7. You can add up to 10 email recipients.

Repeat steps 5 and 6 until youve reached

the maximum (optional).

8. Select OK to close the popup.

9. If youd like to split a multi-page

document and email the result, please

see the How to split a multi-page

document section on the next page.

10. On the Destinations screen, select Next.

11. Adjust any of the available scan settings.

12. With a document in the devices feeder

or on the platen, select the Scan button

to begin scanning.

13. The job will begin. When its complete,

the email addresses you specified will

receive an email with a link to download

the scanned document.

H O W T O S CA N A D O CU M E N T T O S F T P

Before you can scan to SFTP, you must

configure SFTP in App Gallery configuration.

For more information, please see the How to

configure the app for scan to SFTP and/or

SMB section.

1. From the Xerox device home screen,

open Scan with Print.

2. If youre presented with the Destinations

screen when the app opens, skip to step

3. Otherwise, select Scan on the apps

switchboard.

3. On the Destinations screen, toggle SFTP

on.

4. Below the SFTP toggle, select the row,

and enter a folder name. This is linked to

the root value you provide in App Gallery

configuration. For example, if you

entered /documents in App Gallery

configuration, and /scans on the

Destinations screen, the scan will be sent

to /documents/scans.

5. If your SFTP server is external, and youd

like to split a multi-page document,

please see the How to split a multi-page

document section.

6. On the Destinations screen, select Next.

7. Adjust any of the available scan settings.

8. With a document in the devices feeder,

select the Scan button to begin scanning.

9. The job will begin. When its complete,

the document will be uploaded to the

SFTP folder you specified.

H O W T O S CA N A D O CU M E N T T O S M B

Before you can scan to SMB, you must

configure SMB in App Gallery configuration.

For more information, please see the How to

configure the app for scan to SFTP and/or

SMB section on page 1.

1. From the Xerox device home screen,

open Scan with Print.

2. If youre presented with the Destinations

screen when the app opens, skip to step

3. Otherwise, select Scan on the apps

switchboard.

3. On the Destinations screen, toggle SMB

on.

4. Below the SMB toggle, select therow,

and enter a folder name. This is linked to

the root value you provide in App Gallery

configuration. For example, if you

entered /SMB in App Gallery

configuration, and /documents on the

Destinations screen, the scan will be sent

to /SMB/documents.

5. On the Destinations screen, select Next.

6. Adjust any of the available scan settings.

7. With a document in the devices feeder,

select the Scan button to begin scanning.

The job will begin. When its complete, the

document will be uploaded to the SMB folder

you specified.

CO M B I N I N G D E S T I N A T I O N S

One of Scan with Prints greatest features is

the ability to combine print, scan to email,

scan to SFTP, and scan to SMB into a single

job. This saves time while youre at the Xerox

device. To do so, simply toggle any of the 4

destinations on or off and follow the

instructions in this guide for configuring each.

H O W T O S P L I T A M U L T I - P A G E

D O CU M E N T

With the apps Job Split feature, you can split a

multi-page document by any number of pages

and output the resulting PDF files to email or

an external SFTP server.

Important: Job split is only available for scan

to email and scan to externalSFTP servers. Job

split is not supported for scan to SMB or scan

to internal SFTP servers.

1. On the Destinations screen, the Job Split

row will appear if youve configured an

external SFTP server and toggled SFTP

and/or email on.

2. Select the Job Split row. The Job Split

screen will appear.

3. Select On.

4. Enter a number. This is the number of

pages to be scanned before theres a

split. For example, if you scan a 10-page

document and enter 2 on the Job Split

screen, the document will split into 5

separate, 2-page PDFs.

5. Select OK.

6. On the Destinations screen, select Next.

7. Adjust any of the available scan settings.

8. With a document in the devices feeder,

select the Scan button to begin scanning.

9. The job will begin. When its complete,

the split documents will be uploaded to

the SFTP folder and/or will be sent to the

email recipients you specified.

2021 Xerox Corporation. All rights reserved. Xerox, Altalink and Versalink are trademarks of Xerox Corporation in the United States and/or other countries.. BR32672

Q U I C K S T A R T Xerox Scan with Print App

H O W T O S A V E A P R E S E T

Presets can help save time and reduce

frustration when scanning or printing a

document multiple times a day.

You can save frequently used print settings,

scan settings, email addresses, and more.

Presets can be saved to a single device, or

multiple devices under one App Gallery

account.

1. To save a preset, select your desired

settings on the Destinations screen.

2. At the bottom of the screen, select Save

Preset.

3. Enter an alphanumeric preset name.

4. Below the preset name text field are two

options, All Devices or This Device Only.

If you choose This Device Only, the preset

will be saved to the device youre using

and will not be shared. If youd like your

preset to appear on all devices under

your App Gallery account, you can select

All Devices.

5. Select OK.

6. If a preset exists with the same name, an

overwrite preset alert will appear.

Next time you open the app or arrive on the

apps Switchboard, you can select the Presets

button to view your local and shared presets.

You can also delete them by selecting the

trashcan icon next to the preset name.

Select the preset youd like to use, touch OK,

and continue through the rest of the

workflow.

S U P P O R T

Xerox App Gallery Knowledge Base

https://www.support.xerox.com/support/x erox-app-gallery/support/enus.html

Xerox App Galler