Contents

Philips faxJET IPF525/GBB IPF555 Fax Machine User Manual PDF

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Summary of Content for Philips faxJET IPF525/GBB IPF555 Fax Machine User Manual PDF

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IPF520

IPF525

IPF555

User Manual

2 Philips IPF 520 525 555

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Dear Customer Introduction Brand Variable

With the purchase of this device, you have chosen a quality PHILIPS product brand. Their device fulfils the most var- ied requirements for private use or in your office and busi- ness everyday. Your device is delivered with a starter cartridge for a few test pages. Short and Speed Dialling

You can assign frequently dialled numbers to speed dial keys or short dialling numbers. These functions help you to call these numbers quickly. The built-in answering machine (IPF555) stores up to 30 minutes of messages. You can record internal and external voice messages (= memos). Using remote message retrieval, you can call new messages from each telephone. You can send fax messages in different resolutions to one or more recipients. You can also poll faxes. Select the resolution for text and photo in order to copy documents with your device. You can also create multiple copies. You can send SMS messages from your device if this service is activated for your telephone line (this function is not supported in all countries and networks). Received SMS messages can be managed with the extensive functions of the SMS menu. We hope you enjoy your device and its many functions!

About this User Manual With the installation guide on the following pages, you can start using your device quickly and easily. Detailed descrip- tions can be found in the following sections of this user manual. Read the entire user manual carefully. Follow all safety instructions in order to ensure proper operation of your device. The manufacturer accepts no liability if these instructions are not followed. Multiple models of this device series are described in this user manual. Please note that some functions are only available with specific models.

Symbols Used Dangers

Troubleshooting

DANGER!

DANGER! Warns about dangers for people, damage to the device or other objects as well as possible loss of data. Injuries or damage can result from improper handling.

Notice Troubleshooting This symbol designates tips that will help you to use your device more effectively and easily.

Table of Contents 3

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Table of Contents Dear Customer ............................................................ 2 About this User Manual .............................................. 2

1 General Safety Information................ 4 Setting Up the Machine ............................................... 4 Power Supply .............................................................. 4 Repairs ......................................................................... 4 Consumable Materials ................................................. 4

2 Overview............................................... 5 Overview of the Menu Functions ................................ 5 Machine Overview ....................................................... 6 Panel ........................................................................... 7

3 Initial Operation .................................. 8 Packing contents .......................................................... 8 Attaching Paper Tray ................................................... 8 Loading Paper ............................................................. 8 Connecting handset ..................................................... 9 Connecting the Telephone Cable ................................ 9 Connecting the Mains Cable ....................................... 9 Inserting Ink Cartridge ................................................ 9 Initial Installation ...................................................... 10

4 Telephone Functions ......................... 12 Placing a call to the device ......................................... 12 Hands-Free ................................................................ 12 Secret mode ............................................................... 12 Speed Dialling ........................................................... 12 Telephone Book of the Device ................................... 13 Calling Line Identification (CLIP) ............................. 14 Missed Calls .............................................................. 14

5 Answering Machine ........................... 15 Switching on and off ................................................. 15 Editing the outgoing message .................................... 15 Listening to messages ................................................. 16 Deleting Messages ..................................................... 16 Recording Internal Memos ........................................ 16 Setting up Remote Access .......................................... 16 Using remote access ................................................... 17 Remote Control Functions ........................................ 17 Forwarding Messages ................................................. 17 Modifying the Settings .............................................. 18

6 Fax ....................................................... 19 Sending fax ................................................................ 19 Sending Fax Manually ............................................... 19 Direct Inward Dialling or Selecting Sub-address ........ 19 Sending to Multiple Recipients (= Broadcasting) ....... 20 Sending Fax Later ...................................................... 20 Fax Reception ............................................................ 21 Polling Faxes .............................................................. 21 Selective Spam Filter .................................................. 21

7 Copier ................................................. 22 Inserting Documents ................................................. 22 Copying a Document ................................................ 22

8 SMS ..................................................... 23 SMS Requirements .................................................... 23 Sending SMS ............................................................. 23 Sending saved SMS .................................................... 24 Receiving SMS ........................................................... 24 Composing SMS ........................................................ 25 Printing SMSs ............................................................ 25 Deleting SMS ............................................................ 25 Modifying the Settings ............................................... 25

9 Settings............................................... 27 Entering the Date and Time ...................................... 27 Selecting the Language ............................................... 27 Selecting the Country ................................................ 27 Entering Name and Fax Number ............................... 27 Entering Print Position .............................................. 28 Setting the Contrast ................................................... 28 Setting Page Adjustment ............................................ 28 Adjusting Volume Level ............................................. 28 Setting the fax switch ................................................. 29 Setting the fax switch ................................................. 29 Printing Lists ............................................................. 31 Starting Initial Installation ......................................... 32 Eavesdropping while Connection is Established ......... 32 Set Up Receipt of Longer Documents ........................ 32

10 Telephone Lines and Additional Devices .................................................... 33 Configuring Telephone Lines and Services ................. 33 PABX Systems ........................................................... 33 Connecting Additional Devices .................................. 34 Using Additional Telephones (Easylink) .................... 34 Detecting call signal clock pulse automatically ........... 35

11 Service ................................................ 36 Changing the Ink Cartridge ....................................... 36 Fixing a Paper Jam ..................................................... 37 Fixing a Document Jam ............................................. 37 Cleaning .................................................................... 37 Power Cycling ............................................................ 39 Troubleshooting ........................................................ 40

12 Appendix ............................................ 41 Technical Data .......................................................... 41 Guarantee .................................................................. 41 Declaration of Conformity (DoC) ............................. 42 Customer Information ............................................... 44

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1 General Safety Information Introduction 3

Your device has been tested in conformity with standards EN 60950-1 and IEC 60950-1 and should only be oper- ated with telephone systems and power equipment that meet these standards. The device was built exclusively for use in the indicated sales region. Introduction 2

Do not make any changes or settings that are not described in this user manual. Physical injury or damage to the device or loss of data can result from improper handling. Take note of all warning and safety notes indicated.

Setting Up the Machine The device should rest securely on a stabile, flat surface.

The device should rest securely on a stabile, flat surface. If the device should fall, it can be damaged or can cause injury to people, especially small children. Position all cables in such a way that no one will stumble on them, thus avoiding possible injuries to persons or damage to the device itself. The distance between the device and other appliances or objects, must be at least 15 centimetres.

The distance between the device and other devices or objects must be at least 15 centimetres; this also applies to the use of additional cordless telephones. Do not place the device in the vicinity of radios or televisions. Lock the cover of the device completely into place

Lock the cover of the device completely into place when opening the device. You could be injured if the cover falls while you are working on the device. Protect the device against direct sunlight

Protect the device against direct sunlight, heat, large tem- perature fluctuations and moisture. Do not place the device in the vicinity of heaters or air conditioners. Observe the information on temperature and humidity in the technical data. The device must have sufficient ventilation

The device must have sufficient ventilation and may not be covered. Do not put your device in closed cabinets or boxes. Do not place the machine on soft surfaces such as tablecloths or carpets and do not cover the ventilation slits. Otherwise, the device can overheat and catch on fire. In the event that the device becomes too hot, or if you see smoke coming from the device

In the event that the device becomes too hot, or if you see smoke coming from the device, you must immediately pull the power cable out of the power socket. Have your device examined by trained professionals at a technical service location. To prevent the spread of fire, open flames should be kept away from the device. Do not plug in the device in moist rooms.

Do not plug in the device in moist rooms. Never touch the mains cable, the mains connection or the telephone socket with wet hands. Do not allow liquids to enter into the device.

Do not allow liquids to enter into the device. Disconnect the device from the power socket if liquids or foreign objects have entered the device and have your device exam- ined by trained professionals at a technical service location. Do not allow children to handle the device without supervision.

Do not allow children to handle the device without super- vision. The packing materials should be kept out of the hands of children. Magnetic telephone handset

The telephone handset of the device is magnetic. Caution, small metallic objects (paper clips) may be retained if placed near or on the telephone handset.

Power Supply Check whether the mains voltage of your device

Check whether the mains voltage of your device (indicated on the type label) matches the mains voltage available at the setup location. Use only the power and telephones cables supplied.

Use only the power and telephones cables supplied. The device does not have an on/off button.

Set up your device so that the power socket is easily acces- sible. The device does not have an on/off button. In an emergency, disconnect your device from the power supply by pulling the power plug. Never touch the power or telephone cable if the insulation is damaged.

Never touch the power or telephone cable if the insulation is damaged. Replace damaged wires immediately. Use suit- able cables only; if necessary please contact our technical customer service or your retailer. Disconnect your device from the power and telephone networks during an electrical storm.

Disconnect your device from the power and telephone net- works during an electrical storm. If this is not possible, do not use the device during an electrical storm. Before cleaning the surface of your device, disconnect it from the power and telephone networks.

Before cleaning the surface of your device, disconnect it from the power and telephone networks. Use a soft, lint- free cloth. Never use liquid, gaseous or easily flammable cleansers (sprays, abrasives, polishes, alcohol). Do not allow any moisture to reach the interior of the device. Only clean the display with a dry, soft cloth.

Only clean the display with a dry, soft cloth. If the display breaks, a mildly corrosive liquid may escape. Avoid all con- tact with your skin and eyes. In the event of a power failure, your device will not function;

In the event of a power failure, your device will not func- tion; saved data is retained.

Repairs Display

Should disruptions occur, follow the instructions on the display and on the error report. Repairs

Do not make any repairs to the device yourself. Improper maintenance can result in injuries or damage to the device. Only have your device repaired by an authorised service centre. Do not remove the type label from your device; this would void the warranty.

Consumable Materials Original Consumable Material

Use only original consumable materials. These are availa- ble from a specialised retailer or through our order service (see back side of this user manual). Other consumable materials could damage the device or shorten its service life. Environment

Dispose of old consumable materials according to the waste regulations of your country.

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2 Overview

Overview of the Menu Func- tions Calling Ijet 3 Menu Functions

Press MENU to open the function menu. Page through [ menu entries. Confirm the selected function with o. Select further functions using [ or o. Press C to return to the previous menu level. Press j to close the menu and return to the starting mode. RECEPT. SET-UP Reception mode basic (TypeBasic)

RECEPTION MODE (IPF520) AUTOMATIC

MANUAL Reception mode Type 3 with handset

RECEPTION MODE (IPF525, IPF555) AUTOMATIC

TAD/FAX

MANUAL

PHONE/FAX

SILENT RX

RING VOLUME

RINGS NUMBER

BLACK LIST

PRINT SET-UP

TX FROM MEMORY Print out protocol

PRINT REPORT

LAST TX REPORT

CALLER ID LIST

LAST BROADCAST

ACTIVITY REPORT

PHONE BOOK

CART. MAINTEN. Fax set up

FAX SET-UP

DATE AND TIME

SET DATE/TIME

DATE FORMAT

HOUR FORMAT

VARIOUS SETT.

ECM

TX REPORT

FAX HEADER

BUZZER VOLUME

CONTRAST

PRINTER PARAM.

REDUCTION

SURPLUS

PRINT SET-UP

POLLING RX Installation

INSTALLATION

STATION NAME

STATION NUMBER

DISTINCT. RING (IPF525, IPF555)

TEL.LINE SETUP

LINE TYPE

DIAL MODE (country dependent) CALLER ID

PBX FLASH

REMOTE CONTROL

FAX/TEL TIMER (IPF525, IPF555) SILENCE LAPSE (IPF555) LINE MONITOR

LANGUAGE

COUNTRY SET-UP

PRINT INSTALL.

TECHN. SERVICE TAM Settings

TAD SET-UP (IPF555) ICM ON SPEAKER

OGM #1

OGM #2

OGM #3

FORWARD MSGS

ANNOUNCE ONLY

ICM REC.TIME

SECURITY

TOLL SAVER

PRINT SET-UP

Overview Overview of the Menu Functions 5

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Machine Overview Handset (IPF525, IPF555) Paper tray Document feeder (writing facing up) Panel with display Vorderansicht

EXT socketConnection socket for additional devices LINE socketConnection socket for telephone cable ) Telephone handset socketConnection socket for the telephone handset (IPF525, IPF555) Bodenansicht

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Panel Telephone Book Entries ljet 3

mCalling up the telephone book entries. Select the entries with [ or with the numeric keys Speed Dial Keys Ijet 2

qRecalling speed dial entries. Green Lamp (SMS)

Green Lamp _It flashes whenever an SMS message has arrived or when a document is waiting to be retrieved from the fax memory. Red Lamp

Red lamp If the lamp flashes or is lit, please read what is indicated on the display Stop Key Ijet 2

jFunction abort / abort copying / return to the starting mode / delete error message Menu Functions ljet 3

MENUCall-up menu functions / call-up copy menu (document in the document feeder) / switch to 12 hour clock AM, PM / adjust volume level Left/Right Arrow Key Ijet 3

uMove the cursor Start Key Ijet 2

oStarting transmission of messages / starting copying C Key Ijet 2

CReturn to the previous menu level / press briefly: deleting individual characters / press and hold: deleting complete input SMS Key Ijet 3

_Calling up the SMS menu (function is not sup- ported in all countries and networks) / in countries where the SMS function is not supported, start the print out of fax transmission reports using this key (list of the last ten fax messages sent and received).

Loudspeaker Key with/without Handset Ijet 3

(IPF520): Listening while the connection is estab- lished / (IPF525, IPF555): Dialling with the handset replaced / (IPF525, IPF555): hands-free Redial ljet 3

@Toggling between the list of the last 10 dialled num- bers (= redial list), and the list of last 20 callers (= caller list). Confirm using o / insert dialling pause R Key with/without Handset Ijet 3

R - trigger flash function (only if the device is configured as an extension) / (IPF525, IPF555): Switching between calls (= call toggling) f xSetting higher resolution for faxes and copying / switching microphone off for hands-free Numeric Keypad Ijet 3

Numeric keypadInputting digits, characters and special characters Heading answering machine keys

Answering machine keys Type 2 (groer Core)

(IPF555) Answering machine keys

Playback of the saved messages/ interrupting during playback Listening to previous message Listening to next message /listen to message again/in the starting mode, recording a memo. CDeleting current message during play-back /press twice, delete all messages ipf 520-555

Overview Panel 7

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3 Initial Operation

Packing contents Packing contents Basic Primo Voice

Device Telephone handset (IPF525, IPF555) Spiral cable for telephone handset (IPF525, IPF555) Paper tray Mains cable with plug (country-specific) Telephone cable with plug (country-specific) Ink cartridge (black) User Manual

User manual with installation guide (not depicted) Verpackungsinhalt

Missing Package Contents

Attaching Paper Tray Attaching Paper Tray

Insert the paper tray in the opening provided for it. Papierhalter einstecken

Loading Paper Paper Format

Before you can receive documents or make copies, you must load paper into the device. Please use only appropri- ate paper in standard format A4 (210 297 millimetre preferably 80 g/m2). Follow the specifications in the tech- nical data. Loading Paper

Preparing Paper

Loading Paper Loading Paper

1 Fold open the paper feed flap towards front until stop.

2 Insert paper in the paper feeder. You can insert maxi- mum 100 sheets (A4 80 g/m2).

3 Close the paper feed flap.

Notice Missing Package Contents If one of the parts is missing or damaged, please contact your retailer or our customer service.

Notice Loading Paper Separate the paper sheets by fanning them out, then align them by tapping edge of the stack lightly against a flat surface. This will prevent several sheets of paper from being drawn in all at once.

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Connecting handset Type 3 (mit Telefon)

(IPF525, IPF555)

Plug one end of the spiral cable into the socket on the tel- ephone handset. Put the other end into the socket at the device bottom marked with ) symbol. Telefonhrer anschlieen

Connecting the Telephone Cable Connecting the Telephone Cable

Connecting the Telephone Cable

Connect the telephone cable to the device by inserting it in the socket designated with LINE (RJ-11-Connector). Insert the telephone plug into your PTT line socket. Telefonkabel anschlieen

PABX Systems 1

Connecting the Mains Cable Mains Voltage at the Site of Installation

Connecting the Mains Cable

Insert the mains cable into the connection located on the rear side of the device. Plug the power cable into the elec- trical outlet. Netzkabel anschlieen Faxjet

Inserting Ink Cartridge 1 Open the control panel, by lifting and folding it up in

the centre. Click the control panel completely in place.

2 Open the cartridge compartment by pressing on the upper right corner of the document holder (arrow) and then carefully lifting it backwards. Click the document holder completely in place.

Notice Analogue Fax Machine Your device is an analogue fax device (Group 3). It is not an ISDN device (Group 4), and there- fore it cannot be operated directly on an ISDN connection. In order to do this, you need either an analogue adapter or a connection for ana- logue terminals.

Notice Connection to Private Automatic Branch Exchange If you connect your device as extension to a tel- ephone system, you must set it for working as an extension (also see Chapter Telephone connec- tions and additional devices, page 33).

CAUTION!

Mains Voltage at the Site of Installation! Check whether the mains voltage of your device (indicated on the type label) matches the mains voltage available at the setup location.

Initial Operation Connecting handset 9

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3 Remove the cartridge from the packing and remove the protective strips.

4 Insert the cartridge into the holder with the coloured end facing front and the contacts facing down.

5 Press the cartridge down until it snaps into place. 6 Close the device by folding the document holder down

and swivelling the metal bracket upward.

7 Then close the control panel.

Initial Installation After you connect your device to the mains voltage, the ini- tial installation commences. Starting Initial Installation Process

Printing the Functions List

Selecting the Language 1 Use [ to select the desired display language. 2 Confirm with o.

Selecting the Country Setting the Country Correctly

Setting the Country

1 Use [ to select the country in which you are operat- ing the device.

2 Confirm with o.

CAUTION!

Remove the Protection Strip! Please make certain that the protective strip has been completely removed. Be careful not to touch the nozzles or contacts.

Notice Only Insert Cartridge When Con- nected to the Electric Power Source Only insert the cartridge if the device is con- nected to the electricity power supply. Oth- erwise, the cartridge will not be detected.

Notice Starting Initial Installation Process You can start the initial installation at a later point of time using MENU and 1 also

Notice Printing the Functions List You can print the menu overview using MENU

and 2.

CAUTION!

Setting the Country Correctly! You must set the country in which you are oper- ating the device. Otherwise your device is not adapted to the telephone network. If your coun- try is not included in the list, you must select a different setting and use the correct telephone cable for the country. Consult your retailer.

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Activating the Printing Head 1 Confirm NEW PRINT CART.? using 1 to set the

ink level memory to "full. 2 A test page is printed. 3 Check the print sample for interruptions. 4 If necessary, repeat the printing using 0. 5 You can finish using 1 and j.

Entering the Date and Time 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Select using [ FAX SET-UP. 3 Confirm with o. 4 Confirm DATE AND TIME with o. 5 Select using [ SET DATE/TIME. 6 Confirm with o. 7 Enter the date (two digits each) e.g.

080608 for 08.06.08. 8 Enter the time, e.g. 1400 for 2 pm. 9 Confirm with o. 10 You can exit with j.

Time and Date After a Short Power Failure

Notice Format of Time and Date Select further settings in step 5 using [ DATE FORMATChange the date format HOUR FORMATChange the time format (12/ 24 clock).

Notice Time and Date After a Short Power Failure If SET DATE/TIME appears in the display, you must adjust the date and time. 1 Press MENU and confirm using o. 2 Enter the date and time with the numeric keys. 3 Confirm with o.

Initial Operation Initial Installation 11

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4 Telephone Functions Link: Additional Telephones

For information on how to connect additional telephones and which functions are available to you, please refer the chapter on Telephone Connections and Additional Devices, Page 33.

Placing a call to the device Type 3 (mit Telefon)

(IPF525, IPF555) No Paper in Feeder

Dial the desired number. There are several ways to do this: Then pick up the handset. Direct Dialling

Manual Dialling:

Dial the desired number using the numeric keypad. Telephone Book:

1 Press m. 2 Select an entry using [.

Speed Dialling: Press and hold (at least two seconds) the desired speed dial key (q). Redial List: 1 Press @. 2 Using ^ select OUTGOING CALLS. 3 Confirm with o. 4 Use [ to select an entry from the list of the dialled

numbers. 5 Confirm with o. Caller List:

1 Press @. 2 Using ` select INCOMING CALLS. 3 Confirm with o. 4 Use the [ to select an entry from the list of callers. 5 Confirm with o.

CLIP Prerequisite

Hands-Free Type 3 (mit Telefon)

(IPF525, IPF555) 1 Press to dial without lifting up the handset. You will

hear a dial tone from the loudspeaker. 2 Enter the desired number using the numeric keypad or

select a saved entry. The dialling process begins imme- diately. At this stage, any numbers that have been incorrectly entered can no longer be changed.

Adjusting Volume Level

Secret mode Type 3 (mit Telefon)

(IPF525, IPF555)

You can put the handset on mute, if you want to speak to someone without letting the caller hear the conversation. 1 During a call, press . Your caller cannot hear any-

more. LINE ON HOLD appears on the display. 2 Press again to continue with the call.

Speed Dialling Speed Dialling

You can assign the speed dial keys to frequently dialled tel- ephone numbers. You can load these telephone numbers quickly with the speed dial keys.

Assigning Speed Dial Entry 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Select using [ PHONE BOOK. 3 Confirm with o. 4 Confirm NEW NUMBER with o. 5 Enter 0104 as a position for the speed dial keys

(q) with the numeric keys. The position must always be a two digit number.

6 Confirm with o.

Notice No Paper in Paper Feeder No paper must be present in the paper feeder for the telephone function. Otherwise the device switches to fax operation.

Notice Direct Dialling You can also lift up the receiver first, then dial a number. The dialling process begins immedi- ately.

Notice Navigating in the Telephone Book Enter the starting letters with the numeric keypad to quickly navigate through the tele- phone book.

Notice Calling Line Identification (CLIP) For this function to work, the Caller Line Iden- tification (CLIP) must be activated for your tel- ephone connection (country and network dependent). The number and name will not be shown if the caller suppresses his number.

Notice Adjusting Volume Level Using MENU, set the volume.

Notice Speed Dial Entry Assigned If you select a position that is already assigned, a message appears on the display.

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7 Enter the telephone numbers. 8 Confirm with o. 9 Enter the name. 10 Confirm with o. 11 Select a ring tone using [. 12 Confirm with o. 13 Using [ select if would like to save further entries or

exit the function. 14 Confirm with o.

Deleting a Speed Dial Entry 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Select using [ PHONE BOOK. 3 Confirm with o. 4 Using [ select DELETE. 5 Confirm with o. 6 Using [ select the entry which you would like to

delete.

7 Confirm with o. 8 Using [ select YES. 9 Confirm with o.

Telephone Book of the Device Telephone Book ljet 3

You can store up to 100 entries in the telephone book of your device. You can assign various ring tones to the entries. Follow the specifications in the technical data.

Saving Entry 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Select using [ PHONE BOOK. 3 Confirm with o. 4 Confirm NEW NUMBER with o. 5 Enter the position of the entry using the numeric keys.

The position must always be a two digit number. 6 Confirm with o.

7 Enter the telephone numbers. 8 Confirm with o. 9 Enter the name. You can enter characters using the

numeric keys (see key labels). Enter special characters using * or #. Press the respective key several times until the character or special character appears on the display.

10 Confirm with o. 11 Select a ring tone using [. 12 Confirm with o. The entry is saved.

Save e-mail address You can also save an e-mail address to which SMS messages can be sent. 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Select using [ PHONE BOOK. 3 Confirm with o. 4 Using [ select NEW ADDRESS. 5 Confirm with o. 6 Enter the position of the entry using the numeric keys.

The position must always be a two digit number. 7 Confirm with o. 8 Enter the e-mail address.

9 Confirm with o. 10 Enter the name. 11 Confirm with o. The entry is saved.

Edit Entry 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Select using [ PHONE BOOK. 3 Confirm with o. 4 Using [ select MODIFY. 5 Confirm with o.

Notice Positions of the Speed Dial Entries Speed dial entries are only saved in positions 01 to 04.

Notice Navigating in the Telephone Book You can move the cursor using u. Use C to delete individual characters. Press j to close the menu and return to the starting mode.

Notice Telephone Book Entry Assigned If you select a position that is already assigned, a message appears on the display. If necessary, print out the telephone book in order to receive an overview of the positions that are still available.

Notice Enter E-Mail Addresses Please note that e-mail addresses cannot con- tain a space.

Telephone Functions Telephone Book of the Device 13

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6 Using [ select the entry which you would like to edit.

7 Confirm with o. 8 Edit the number. 9 Confirm with o. 10 Edit the name. 11 Confirm with o. 12 Select a ring tone using [. 13 Confirm with o. The changed entry is saved.

Deleting an Entry 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Select using [ PHONE BOOK. 3 Confirm with o. 4 Using [ select DELETE. 5 Confirm with o. 6 Using [ select the entry which you would like to

delete.

7 Confirm with o. 8 Using [ select YES. 9 Confirm with o.

Printing the Telephone Book 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Select using [ PHONE BOOK. 3 Confirm with o. 4 Using [ select PRINT PHONE B.. 5 Confirm with o.

Calling Line Identification (CLIP) CLIP Definition

The number of an incoming call appears on the display. For this function to work, the Calling Line Identification Presentation (CLIP) must be activated for your telephone connection. Enquire with your telephone company. Caller Line Identification may be associated with a fee.

Number is Suppressed

Switching Caller Line Identifica- tion On/Off 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Select using [ INSTALLATION. 3 Confirm with o. STATION NAME appears on the

display. 4 Select using [ TEL.LINE SETUP. 5 Confirm with o. 6 Select using [ CALLER ID. 7 Confirm with o. 8 Using [ select whether the telephone number of the

caller is to be displayed or not . 9 Confirm with o. 10 You can exit with j.

Missed Calls Type 3 (mit Telefon)

(IPF525, IPF555)

1 Press @. 2 Using ` select INCOMING CALLS. 3 Press o. 4 Using [, you can page through the list of missed calls.

5 Confirm with o. 6 To call back, pick up the handset.

Notice Navigating in the Telephone Book Enter the initial letters with the numeric keys to quickly navigate through the telephone book.

Notice Navigating in the Telephone Book Enter the initial letters with the numeric keys to quickly navigate through the telephone book.

Notice Setting the Country Correctly If the Caller Line Identification does not work even though the function is activated for your telephone connection, check if you have set the correct country.

Notice Number is Suppressed The number and name will not be shown if the caller suppresses his number.

Notice Newly missed calls are indicated by means of a flashing indicator light.

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5 Answering Machine Type 2 (groer Core)

(IPF555)

Switching on and off Switching on the answering machine only with announcement and AM/FAX ljet 3

1 Press MENU. RECEPT. SET-UP appears on the display.

2 Press o. 3 Confirm RECEPTION MODE with o. 4 Using [ select

TAD/FAX Answering machine switched on. PHONE/FAX Answering machine switched off.

5 Confirm with o.

Editing the outgoing mes- sage

Recording the outgoing message: You can also record an outgoing message which the caller hears for which no message can be recorded in reply (= external memo). You can read how you switch this func- tion on, in the using announcement without recording message section. 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Select using [ TAD SET-UP. 3 Confirm with o. ICM ON SPEAKER appears on the

display. 4 Using [ select OGM #1. 5 Confirm with o. 6 Using [ select RECORD. 7 Confirm with o. LIFT HANDSET appears on the

display. 8 Pick up the telephone handset and press o to record

the outgoing message. 9 Press j to end the recording. The outgoing message is

played back. 10 Hang up the handset. 11 You can exit with j. Length 10>20 Seconds

Announcement if message mem- ory is full You can record an additional outgoing message, which the caller hears if no new messages can be stored. 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Select using [ TAD SET-UP. 3 Confirm with o. ICM ON SPEAKER appears on the

display. 4 Using [ select OGM #2. 5 Confirm with o. 6 Using [ select RECORD. 7 Confirm with o. LIFT HANDSET appears on the

display. 8 Pick up the telephone handset and press o to record

the outgoing message. 9 Press j to end the recording. The outgoing message is

played back. 10 Hang up the handset. 11 You can exit with j.

Playing back the outgoing mes- sage 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Select using [ TAD SET-UP. 3 Confirm with o. ICM ON SPEAKER appears on the

display. 4 Using [ select OGM #1 or OGM #2. 5 Confirm PLAY with o. The outgoing message is

played back.

6 You can exit with j.

Notice Switching on the Answering Machine only with Outgoing Message The answering machine can be switched on only if an outgoing message has been recorded. The reception mode must be set to TAD/FAX.

Notice Length of Outgoing Message The outgoing message must be longer than ten seconds and shorter than twenty seconds.

Notice Adjusting Volume Level Using MENU, set the volume.

Notice Modify Outgoing Message After playback you can modify or rerecord the announcement.

Answering Machine Switching on and off 15

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Using announcement without recording message You can adjust the answering machine so that the caller hears an outgoing message for which no message can be recorded in reply (= external memo). You can read how to record an outgoing message in the recording outgoing message section. 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Select using [ TAD SET-UP. 3 Confirm with o. ICM ON SPEAKER appears on the

display. 4 Using [ select ANNOUNCE ONLY. 5 Confirm with o. 6 Use [ to select whether you would like to turn the

function on or off. 7 Confirm with o.

Listening to messages If new messages have been received on the answering machine, flashes _ on the display. The number of the new messages is shown on the display. 1 Press . 2 The new messages are played back. Date and time of

the received message appear on the display. Adjusting Volume Level

Listening to Confidental Messages

Deleting Messages

Deleting Individual Messages During the playback of message, press C to delete the cur- rent message. Delete further messages using C or exit using j.

Deleting All Messages 1 Press C. DELETE OLD MSG ? appears on the display. 2 Select using [ YES. 3 Confirm with C. The messages are deleted.

Recording Internal Memos Internal Memos

You can record voice messages (= memos), which can be played as messages. The limit on duration of recording set for messages applies even to the recording duration of memos. 1 Press . LIFT HANDSET appears on the display. 2 Pick up the telephone handset and press o to record

the voice message.

3 Press j to end the recording. The recording is played back.

4 Hang up the handset. The voice message is displayed as a new message.

Setting up Remote Access

Entering Access Code Access Code

You must enter an access code to be able to receive trans- ferred messages, or listen to and control your answering machine from other telephones. 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Select using [ TAD SET-UP. 3 Confirm with o. ICM ON SPEAKER appears on the

display. 4 Using [ select SECURITY. 5 Confirm with o. 6 Using [ select TYPE CODE. 7 Confirm with o. If an access code was entered, this

appears on the display. 8 Enter the new access code using the numeric keys.

Notice Overwriting Existing Outgoing Mes- sage If an outgoing message was already recorded (OGM #1), the same is played. Use [ after playing back the message to select from the following settings: RECORD - Recording a new outgoing mes- sage: The outgoing message (OGM #1) has now been changed. PLAY To listen to the outgoing message:

Notice Adjusting Volume Level Using MENU, set the volume.

Notice Listening to Confidental Messages Pick up the telephone handset to hear confiden- tial messages.

Notice Recording Length for Memos The configured recording length for incom- ing messages also limits the length of the internal memos.

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9 Confirm with o. 10 You can exit with j.

Protecting Answering Machine against Access by Strangers By entering an access code you can prevent other persons from hearing the personal messages, or from changing the settings of the answering machine. 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Select using [ TAD SET-UP. 3 Confirm with o. ICM ON SPEAKER appears on the

display. 4 Using [ select SECURITY. 5 Confirm with o. 6 Using [ select ACCESS LOCK. 7 Confirm with o. 8 Using [ select YES to prevent the message from

being heard and the settings from being changed. 9 Confirm with o. 10 You can exit with j. Access Only with Access Code

Using remote access You can hear and delete new messages, record a new out- going message or switch answering machine on or off with a telephone call. Tone Dialling

1 Call your number. 2 Wait, until the answering machine switches on and

plays the outgoing message. 3 Enter the access code (default 1234). 4 You hear a confirmation tone. 5 The functions listed below are available using the

numeric keys. 6 Hang up to end the remote access.

Remote Control Functions

Listening to Messages Listening to new messages: Press 1. Hearing current message again: Press 3. Listening to all messages: Press 2. Listening to next message: Press 4.

Deleting Messages After hearing all messages, press 6 and 6.

Recording a new outgoing message (OGM

#1): 1 Press #3. 2 Press # to end the recording.

Playing back the outgoing message (OGM

#1) Press 5.

Control Functions Aborting last function: Press 0. Switching off answering machine (reception mode AUTOMATIC): Press #1. Switching on answering machine (reception mode TAD/FAX): Press #2. Switching off forwarding: Press #5. Switching on external memo function (ANNOUNCE ONLY): Press #4.

Forwarding Messages The device transmits messages to an entered telephone number at a certain time-of-day. If the connection is estab- lished a message is played.

Recording a Greeting Text 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Select using [ TAD SET-UP. 3 Confirm with o. ICM ON SPEAKER appears on the

display. 4 Using [ select OGM #3. 5 Confirm with o. 6 Using [ select RECORD. 7 Confirm with o. LIFT HANDSET appears on the

display. 8 Pick up the telephone handset and press o to record

the outgoing message. 9 Press j to end the recording. The outgoing message is

played back. 10 Hang up the handset. 11 You can exit with j.

Notice Deleting Access Code You can delete the access code by pressing C. Note that when the access code is deleted, everyone has an access to the stored messages.

Notice Access Only with Access Code You can hear the messages or change the settings only after entering the saved code.

Notice Tone Dialling The telephone on this connection must be set to tone dialling. Press a key within 50 seconds, oth- erwise the connection is cut-off (country and network dependent).

Answering Machine Using remote access 17

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Switch on forwarding 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Select using [ TAD SET-UP. 3 Confirm with o. ICM ON SPEAKER appears on the

display. 4 Using [ select FORWARD MSGS.

5 Confirm with o. 6 Use [ to select from the following settings:

OFFNo forwarding ONE TIMENo forwarding DAILYDaily forwarding

7 Confirm with o. 8 Using the numeric keys, enter the time at which the

forwarding is to take place. 9 Confirm with o. 10 Enter the telephone number to which the received mes-

sages are to be forwarded. 11 Confirm with o. 12 You can exit with j.

Modifying the Settings

Switching Eavesdropping on/off You can select whether the caller is to be heard when leav- ing a message or not. 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Select using [ TAD SET-UP. 3 Confirm ICM ON SPEAKER with o. 4 Using [ select whether the loudspeakers should be

switched on /off when the answering machine is switched on.

5 Confirm with o. 6 You can exit with j.

Setting the Recording Duration You can limit the length of the incoming messages and internal memos. 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Select using [ TAD SET-UP. 3 Confirm with o. ICM ON SPEAKER appears on the

display.

4 Using [ select ICM REC.TIME. 5 Confirm with o. 6 Select the desired recording duration using [. 7 Confirm with o. 8 You can exit with j.

Economy Operating Mode With this function you can identify whether new messages have been recorded or not from the number of rings. If the device picks up after the set number of rings, you have received new messages. If no new messages have been received, the answering machine switches on after two more rings than the setting if no new messages have been received. You can terminate the remote access without incurring any telephone costs. 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Select using [ TAD SET-UP. 3 Confirm with o. ICM ON SPEAKER appears on the

display. 4 Using [ select TOLL SAVER. 5 Confirm with o. 6 Switch the function on/off using [. 7 Confirm with o. 8 You can exit with j.

Printing the answering machine settings 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Select using [ TAD SET-UP. 3 Confirm with o. ICM ON SPEAKER appears on the

display. 4 Using [ select PRINT SET-UP. 5 Confirm with o. 6 Using [ select whether you would like to have a

printout. 7 Confirm with o.

Notice Modifying or Printing Settings If you already done settings, confirm ALREADY ENTERED using o. Use [ to select whether you would like to modify or delete the settings.

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6 Fax Unsuitable Documents!

Press j to eject the documents during the transmission process.

Sending fax 1 Insert the documents face up into the document feeder.

The top most document will be fed in first.

2 Set the desired resolution using f x. An arrow on the display shows the selected setting. ~Standard (for documents without special features) fFine (for texts with small print or drawings) xPhoto (for photos).

3 Dial the desired number. There are several ways to do this:

4 Press o.

Manual Dialling:

Dial the desired number using the numeric keypad. Redial List: Press @. Using ^ select OUTGOING CALLS. Confirm with o. Use [ to select an entry from the list of the dialled num- bers. Caller List: Press @. Use ` to select INCOMING CALLS. Confirm with o. Use the [ to select an entry from the list of callers. CLIP Prerequisite

Telephone Book:

1 Press m. 2 Select an entry using [.

Sending Fax Manually 1 Insert the document. 2 Press or pick up the telephone handset. 3 Enter the desired number using the numeric keypad or

select a saved entry. 4 Press o. The document will be scanned and transmit-

ted. 5 After successful transmission, a transmission confirma-

tion appears on the display.

Direct Inward Dialling or Selecting Sub-address Direct Inward Dialling or Sub-address

You can send a fax to a direct-inward dialling number or a sub addressor or call from a direct-inward dialling number or sub address - for example to use a certain service of a fax database provider. For this purpose, attach the direct- inward dialling number or sub address with a short dialling pause to the fax number.

CAUTION!

Unsuitable Documents! Do not insert any documents into the device that ... ... are wet, have been edited with correction fluid, are soiled or have a coated surface. that are written on with a soft pencil, with paint, chalk or charcoal. originate from newspapers or magazines (printing ink). that are held together with office or notebook staples or with tape or glue. are pasted with note papers. are creased, crumpled or torn.

Notice (IPF520): You can only call up the redial list, caller list and telephone book if a document is located in the document feeder.

Notice Calling Line Identification (CLIP) For this function to work, the Caller Line Iden- tification (CLIP) must be activated for your tel- ephone connection (country and network dependent). The number and name will not be shown if the caller suppresses his number.

Notice Navigating in the Telephone Book Enter the starting letters with the numeric keypad to quickly navigate through the tele- phone book.

Fax Sending fax 19

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1 Enter the desired number using the numeric keypad or select a saved entry.

2 Press @. 3 Enter the direct-inward dialling number or sub address. 4 Press o. The direct-inward dialling number or sub

address is dialled only after a short pause.

Sending to Multiple Recipi- ents (= Broadcasting) Broadcast Transmissions

You can send one fax to multiple recipients in succession.

Entering Recipients Individually 1 Insert the document. 2 Press MENU. RECEPT. SET-UP appears on the

display. 3 Select using [ TX FROM MEMORY. 4 Confirm with o. 5 Using [ select NEW SETTING. 6 Confirm with o. The document is now read. 7 Accept the displayed time using o or enter the time at

which the document is to be transmitted. 8 Enter the desired number using the numeric keypad or

select a saved entry. 9 Confirm with o. 10 Enter the next telephone numbers. You can enter up to

10 recipients. 11 Confirm with o. 12 Using [ select whether the current settings should be

printed or not. 13 Confirm with o. 14 Confirm YES if the settings are correct using o. 15 The device transmits the fax message successively to all

recipients. Transmission to Multiple Recipients

Modifying or Printing Settings 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Select using [ TX FROM MEMORY. 3 Confirm with o. 4 Using [ select from the following settings and con-

firm using o: PRINT SETTINGS Printout of the settings CHANGEChanges to the time and telephone number DELETE Resetting the settings

Sending Fax Later If you would like to make use of the lower telephone tariffs or if the recipient can be reached at some specific time only, you can send the fax at a later timewithin 24 hours. 1 Insert the document. 2 Press MENU. RECEPT. SET-UP appears on the

display. 3 Select using [ TX FROM MEMORY. 4 Confirm with o. 5 Using [ select NEW SETTING. 6 Confirm with o. The document is now read. 7 Enter the time, at which the document should be trans-

mitted, e.g. 14 00 for 2 pm. Confirm with o. 8 Enter the desired number using the numeric keypad or

select a saved entry. 9 Press o twice. 10 Using [ select whether the current settings should be

printed or not. 11 Confirm with o. 12 Confirm YES if the settings are correct using o. 13 The device goes into standby mode and transmits the

fax at the entered time. TX FROM MEMORY appears on the display.

Modifying the Settings 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Select using [ TX FROM MEMORY. 3 Confirm with o. 4 Using [ select CHANGE. 5 Confirm with o. 6 Enter the time and confirm using o. 7 Change the number and confirm using o. 8 Using [ select whether the current settings should be

printed or not. 9 Confirm with o. 10 Confirm YES if the settings are correct using o.

Deleting Settings 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Select using [ TX FROM MEMORY. 3 Confirm with o. 4 Select using [ DELETE. 5 Confirm with o. 6 Using [ select YES. 7 Confirm with o. 8 Using [ select whether the current settings should be

printed or not. 9 Confirm with o. 10 Confirm YES if the settings are correct using o.

Notice Transmission to Multiple Recipients If your device cannot reach a recipient, the fax message is sent to the other recipients. After the device has called all recipients, it once again dials the numbers that previously could not be reached.

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Fax Reception Fax Reception

Received faxes are printed out immediately. If no paper or no ink cartridge is inserted, the device saves incoming fax messages. The _-display flashes. If you insert paper or a new ink cartridge, the saved messages are printed. Message Memory Full

If the message memory is full, no additional messages can be received. Follow the specifications in the technical data.

Polling Faxes With the fax polling function, you can retrieve faxes that lie ready in the dialled device.

Polling Faxes Directly 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Select using [ POLLING RX. 3 Confirm with o. 4 Confirm NEW SETTING with o. 5 Accept the displayed time using o or enter the time at

which the document is to be polled. 6 Enter the desired number using the numeric keypad or

select a saved entry. 7 Confirm with o. POLL RX appears in the display with the time at which the document is polled.

Modifying the Settings 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Select using [ POLLING RX. 3 Confirm with o. 4 Using [ select from the following settings and con-

firm using o: CHANGEChanges to the time and telephone number DELETE Resetting the settings

Selective Spam Filter You can store ten telephone numbers, which are ignored when a fax is received from them. The device rings but the device does not receive a fax. Clip Prerequisite Short

Assign an Entry 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Confirm with o. RECEPTION MODE appears on the

display. 3 Select using [ BLACK LIST. 4 Confirm with o. 5 Select using [ NEW NUMBER. 6 Confirm with o. 7 Enter the telephone number from which you do not

wish to receive a fax. 8 Confirm with o. 9 Using [ select if you would like save further entries. 10 You can exit with j.

Modifying an Entry 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Confirm with o. RECEPTION MODE appears on the

display. 3 Select using [ BLACK LIST. 4 Confirm with o. 5 Select using [ MODIFY NUMBER. 6 Confirm with o. 7 Using [ select the telephone number that you would

like to modify. 8 Confirm with o. 9 Modify the saved number. 10 Confirm with o.

Deleting an Entry 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Confirm with o. RECEPTION MODE appears on the

display. 3 Select using [ BLACK LIST. 4 Confirm with o. 5 Select using [ DELETE NUMBER. 6 Confirm with o. 7 Using [ select the number you would like to delete. 8 Confirm with o. 9 Using [ select YES and confirm with o.

Print List 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Confirm with o. RECEPTION MODE appears on the

display. 3 Select using [ BLACK LIST. 4 Confirm with o. 5 Select using [ PRINT LIST. 6 Confirm with o. The list is printed.

Notice Calling Line Identification (CLIP) For this function to work, the Caller Line Iden- tification (CLIP) must be activated for your tel- ephone connection (country and network dependent).

Fax Fax Reception 21

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7 Copier 20 A5/A4 Documents

Use documents with sizes A5 or A4 with 60 to 100 g/m2

weight. You can insert up to 20 documents at a time.

Inserting Documents 1 Insert the documents face up into the document feeder.

The top most document will be fed in first.

2 Press o. 3 Set the desired resolution using f x.

TEXTFor documents without special features. PHOTOFor photos

Copying a Document

Making a Copy Press o.

Creating Multiple Copies 1 Using the numeric keys, enter how many copies of the

document (max. nine copies) you would like to make. 2 Press o. The copy is created.

Making Copies with Custom Set- tings 1 Press MENU. 2 Using [ select the quality for the copy. 3 Confirm with o. 4 Using [ select whether to reduce or enlarge the doc-

ument in size when copying. You can enlarge to 200 per cent or reduce to 50 per cent.

5 Confirm with o. 6 Using [ select from the displayed contrast settings. 7 Confirm with o.

8 Using the numeric keys, enter how many copies of the document (max. nine copies) you would like to make.

9 Press o. The copy is created.

EN

8 SMS Function is not supported in all countries and networks

(Function is not supported in all countries and networks)

SMS Requirements CLIP for SMS

Your device is preset for using the SMS (Short Messaging Service) services. Caller Line Identification (CLIP) must be activated for the SMS to work. It is possible that you will not be able to send and receive SMS messages from a private branch exchange (depending on the country and network). SMS with Secret Number

SMS Requirements

Sending SMS No originals in the document feeder

1 Press _. 2 Confirm SEND SMS with o. 3 In some countries, you can send SMS messages to an e-

mail address (EMAIL TYPE) or a fax number (FAX

TYPE). To send an SMS message to a telephone number select [ SMS TYPE and confirm using o.

4 SMS TEXT appears on the display with the maximum number of characters for the SMS message.

5 You can enter characters using the numeric keys (see button labels).

6 Confirm with o. 7 Enter the desired number using the numeric keypad or

select a saved entry. 8 Confirm with o. 9 In some countries you can set whether you would like

to be informed about successfully sent SMS messages. Select from the options displayed using [ and con- firm using o.

10 In some countries you can also send SMS messages to an extension number or sub address. Select the SMS message to be sent to the main line using [ TERMINAL NO. NO and confirm using o..

11 Using [ select YES to send the message. Select NO to re-edit the message.

SMS Messages to E-Mail Function is not supported in all countries and networks

(Function is not supported in all countries and networks)

You can send SMS messages to an e-mail address. 1 Press _. 2 Use [ to select EMAIL TYPE. 3 Confirm with o. 4 Enter the e-mail address or press m and select a saved

entry using [.

5 Confirm with o. 6 Enter the text as described under Sending SMS. 7 Confirm with o. 8 Using [ select YES to send the message. Select NO to

re-edit the message. 9 Press o. The message is sent.

Notice SMS with Secret Number Should you face problems in sending SMS, the reason for the same could be that you are using a secret number or that the device is connected to an old ISDN System.

Notice SMS Requirements Ask your telephone service provider ... ... whether you must register for the SMS Service. ... to which mobile telephone service providers you can send SMS ... which costs are applicable. ... which functions are available.

Notice No Originals in the Document Feeder Make sure that no originals are present in the document feeder.

Notice You can enter special characters using 0. Enter special characters using * or #. Using f x switch the input area between small and capital letters. You can move the cursor using u. Use C to delete individual characters. Press and hold C (at least two seconds) to delete the entire text.

Notice After sending, you can save the SMS. Using [ select YES and confirm with o. The SMS is saved in the SMS SENT folder.

Notice In this step, entries must be saved in the tel- ephone book in order for you to be able to select.

Notice Enter the @ sign using 1. E-Mail addresses must not contain a space.

SMS SMS Requirements 23

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SMS Messages to Fax Function is not supported in all countries and networks

(Function is not supported in all countries and networks) You can send SMS messages to a fax number. 1 Press _. 2 Use [ to select FAX TYPE. 3 Confirm with o. 4 Enter the text as described under Sending SMS. 5 Confirm with o. 6 Enter the desired number using the numeric keypad or

select a saved entry. 7 Confirm with o. 8 In some countries you can also send SMS messages to

an extension number or sub address. Select the SMS message to be sent to the main line using [ TERMINAL NO. NO and confirm using o..

9 Using [ select YES to send the message. Select NO to re-edit the message.

10 Press o. The message is sent.

Direct Inward Dialling or Select- ing Sub-address Function is not supported in all countries and networks

(Function is not supported in all countries and networks) With a sub-address, you send an SMS message to a certain fax machine that is connected to a telephone line along with several other devices. 1 Press _. 2 Confirm SEND SMS with o. 3 Enter the text as described under Sending SMS. 4 Press o. 5 Enter the desired number using the numeric keypad or

select a saved entry. 6 Confirm with o. 7 Using [, select YES to activate the extension or sub

address (TERMINAL NO.). 8 Confirm with o. 9 Enter the direct-inward dialling number or sub address. 10 Confirm with o. 11 Using [ select YES to send the message. Select NO to

re-edit the message. 12 Press o. The message is sent.

Sending saved SMS 1 Press _. 2 Using [ select SMS RECEIVED, SMS SENT or

SMS WRITTEN. 3 Confirm with o. 4 Using [ select DISPLAY LIST. 5 Confirm with o.

6 Using [ select the SMS that you would like to send. 7 Confirm with o. 8 Using [ select SEND. 9 Confirm with o. The selected SMS is sent.

Receiving SMS Receiving/saving SMS

SMSs received are saved and can be printed subsequently. Your device can store up to 30 SMSs.

Reading SMS When a new SMS is received, the _ symbol lights up. 1 Press _. 2 Select using [ SMS RECEIVED. 3 Confirm with o. 4 Select using [ DISPLAY LIST. 5 Confirm with o. 6 Using [ select the SMS that you would like to read. 7 Press >. The SMS is displayed. 8 Press u to stop the automatic display. 9 Select another SMS using [.

Editing SMS You can add text to an SMS and save. 1 When reading the SMS, press o. 2 Select using [ EDIT. 3 Confirm with o. 4 Add or delete characters. 5 Confirm with o.

The SMS is saved.

Forwarding SMS You can forward the read SMS to other persons. 1 For the relevant SMS, press o. 2 Select using [ SEND. 3 Confirm with o. 4 Enter the desired number using the numeric keypad or

select a saved entry. 5 Confirm with o. The SMS is forwarded.

Calling the sender of the SMS You can call the sender of the SMS. 1 For the relevant SMS, press o. 2 Using [ select TELEPHONE CALL. 3 Confirm with o. The connection is established. 4 Pick up the handset, when LIFT HANDSET appears

on the display. 5 Hang up to end the call.

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Replying an SMS You can add text to a received SMS and reply to the sender. 1 For the relevant SMS, press o. 2 Select using [ ANSWER. 3 Confirm with o. 4 You can modify the message, or add text to it. 5 Confirm with o. 6 Using [ select YES to transmit the SMS or NO to edit

the SMS. 7 Confirm with o. The SMS is sent back to the sender.

Composing SMS You can enter and save SMSs without sending them. These SMSs are saved as SMS WRITTEN. You can save up to five SMS WRITTEN. 1 Press _. 2 Using [ select WRITE SMS. 3 Confirm with o. 4 You can enter characters using the numeric keys (see

button labels).

5 Confirm with o. The SMS is saved.

Printing SMSs 1 Press _. 2 Using [ select SMS RECEIVED, SMS SENT or

SMS WRITTEN. 3 Confirm with o. 4 Select using [ DISPLAY LIST. 5 Confirm with o. 6 Using [ select the SMS that you would like to print. 7 Confirm with o. 8 Select using [ PRINT. 9 Confirm with o. The selected SMS is printed. Print list of all SMS messages ljet 3

Deleting SMS SMS Deletion Introduction

If the message memory is full, the device cannot receive any more messages. Delete SMS messages to free up mem- ory. Your device can save 30 received SMSs, 5 composed and sent SMSs and 5 templates, which are not yet sent. 1 Press _. 2 Using [ select SMS RECEIVED, SMS SENT or

SMS WRITTEN. 3 Confirm with o. 4 Using [ select DISPLAY LIST. 5 Confirm with o. 6 Using [ select the SMS that you would like to delete. 7 Confirm with o. 8 Using [ select DELETE. 9 Confirm with o. The selected SMS is deleted.

Modifying the Settings

Changing Transmitting and Receiving Numbers All numbers that you need to send and receive SMSs are stored in your device. In case you moved to another tele- phone service provider, you must change these numbers. 1 Press _. 2 Using [ select CONFIGURATION. 3 Confirm with o. 4 Select using [ SERV.CENTRE NO.. 5 Confirm with o. 6 Select using [ TX SERV. CENTRE. 7 Enter the number for sending SMS messages. 8 Confirm with o. 9 Select using [ RX SERV. CENTRE. 10 Enter the number for receiving SMS messages. 11 Confirm with o. 12 You can exit with j.

Switching off Audio Signal for SMS Reception The reception of an SMS is indicated by a notification tone. You can switch this notification tone off. 1 Press _. 2 Using [ select CONFIGURATION. 3 Confirm with o. 4 Using [ select SMS RX ADVICE. 5 Confirm with o. 6 Using [ select whether notification tone for the

reception of SMS is to be on or not. 7 Confirm with o. 8 You can exit with j.

Notice You can enter special characters using 0. Enter special characters using * or #. Using f x switch the input area between small and capital letters. You can move the cursor using u. Use C to delete individual characters. Press and hold C (at least two seconds) to delete the entire text.

Notice You can print a list of all SMS messages in the selected folder, if you select PRINT LIST

instead of DISPLAY LIST using [.

SMS Composing SMS 25

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Set the sub address (Terminal ID) of the device Function is not supported in all countries and networks

(Function is not supported in all countries and networks)

If you have several devices with an SMS function con- nected to one telephone line, you can assign sub-addresses to these devices. You can then send SMS messages to a spe- cific device. You can assign your device its own sub address. 1 Press _. 2 Using [ select CONFIGURATION. 3 Confirm with o. 4 Select using [ TERMINAL NO.. 5 Confirm with o. 6 Enter the sub address.

The sender can send an SMS message directly to this device by appending the sub-address to the telephone number.

7 Confirm with o.

Printing SMS Settings 1 Press _. 2 Using [ select CONFIGURATION. 3 Confirm with o. 4 Select using [ PRINT CONFIG.. 5 Confirm with o. The settings are printed.

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9 Settings Calling Ijet 3 Menu Functions

Press MENU to open the function menu. Page through [ menu entries. Confirm the selected function with o. Select further functions using [ or o. Press C to return to the previous menu level. Press j to close the menu and return to the starting mode. Printing the Functions List

Entering the Date and Time 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Select using [ FAX SET-UP. 3 Confirm with o. 4 Confirm DATE AND TIME with o. 5 Select using [ SET DATE/TIME. 6 Confirm with o. 7 Enter the date (two digits each) e.g.

080608 for 08.06.08. 8 Enter the time, e.g. 1400 for 2 pm. 9 Confirm with o. 10 You can exit with j.

Time and Date After a Short Power Failure

Selecting the Language 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Select using [ INSTALLATION. 3 Confirm with o. 4 Using [ select LANGUAGE. 5 Confirm with o. 6 Use [ to select the desired display language. 7 Confirm with o. 8 You can exit with j.

Selecting the Country Setting the Country Correctly

Reset When Setting the Country

1 Press MENU. RECEPT. SET-UP appears on the display.

2 Select using [ INSTALLATION. 3 Confirm with o. 4 Using [ select COUNTRY SET-UP. 5 Confirm with o. 6 Use [ to select the country in which you are operat-

ing the device. 7 Confirm with o.

Entering Name and Fax Number Your name and your number are transmitted together with the date, time and page number. The position of the infor- mation can be changed.

Entering Name 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Select using [ INSTALLATION. 3 Confirm with o. 4 Confirm STATION NAME with o. 5 Enter your name. You can enter characters using the

numeric keys (see key labels). Enter special characters using # or *. For this purpose, press the relevant key several times until the desired character or special character appears on the display.

6 Confirm with o. 7 You can exit with j.

Notice Printing the Functions List You can print the menu overview using MENU

and 2.

Notice Format of Time and Date Select further settings in step 5 using [ DATE FORMATChange the date format HOUR FORMATChange the time format (12/ 24 clock).

Notice Time and Date After a Short Power Failure If SET DATE/TIME appears in the display, you must adjust the date and time. 1 Press MENU and confirm using o. 2 Enter the date and time with the numeric keys. 3 Confirm with o.

CAUTION!

Setting the Country Correctly! You must set the country in which you are oper- ating the device. Otherwise your device is not adapted to the telephone network. If your coun- try is not included in the list, you must select a different setting and use the correct telephone cable for the country. Consult your retailer.

CAUTION!

Settings will be Deleted! When you select a new country, all settings are reset to the factory defaults for that country. Saved data remains intact. Check the number entered for the header.

Settings Entering the Date and Time 27

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Entering Number 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Select using [ INSTALLATION. 3 Confirm with o. 4 Select using [ STATION NUMBER. 5 Confirm with o. 6 Enter your number. Using * you can enter a plus

sign for international telephone numbers. 7 Confirm with o. 8 You can exit with j.

Entering Print Position You can set whether your name, your number, date and time should be transmitted to appear outside the transmit- ted page (page contents) or within the transmitted page. 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Select using [ FAX SET-UP. 3 Confirm with o. DATE AND TIME appears on the

display. 4 Select using [ VARIOUS SETT.. 5 Confirm with o. 6 Select using [ FAX HEADER. 7 Confirm with o. 8 Use [ to select from the following settings:

OUTSIDEPrint position outside the transmitted page INSIDEPrint position within the transmitted page

9 Confirm with o. 10 You can exit with j.

Setting the Contrast For sending fax messages, you can select different contrast levels. 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Select using [ FAX SET-UP. 3 Confirm with o. DATE AND TIME appears on the

display. 4 Select using [ VARIOUS SETT.. 5 Confirm with o. 6 Select using [ CONTRAST. 7 Confirm with o. 8 Use [ to select from the following settings:

NORMALFor all types of originals (even white text on black background) DARKFor darker printouts LIGHTFor brighter printout

9 Confirm with o. 10 You can exit with j.

Setting Page Adjustment Incoming faxes will be printed out somewhat reduced in size so that no information is lost. 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Select using [ FAX SET-UP. 3 Confirm with o. DATE AND TIME appears on the

display. 4 Select using [ PRINTER PARAM.. 5 Confirm with o. 6 Using [ select REDUCTION. 7 Confirm with o. 8 Using [ select the value of the page adjustment or

switch the page adjustment off using NO.. 9 Confirm with o.

Adjusting Volume Level Setting the Volume of the Ring Tone You can set the volume of the ring tone or switch the ring tone off. 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Confirm with o. RECEPTION MODE appears on the

display. 3 Select using [ RING VOLUME. 4 Confirm with o. 5 Select the desired volume using [ or switch the ring-

ing off using DISABLED. 6 Confirm with o. 7 You can exit with j.

Setting the Volume of the Built-in Buzzer The built in buzzer warns you of a faulty operation, when e.g. a wrong key is pressed. You can set the volume of the built-in buzzer, or switch the buzzer off. 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Select using [ FAX SET-UP. 3 Confirm with o. DATE AND TIME appears on the

display. 4 Select using [ VARIOUS SETT.. 5 Confirm with o. 6 Using [ select BUZZER VOLUME. 7 Confirm with o. 8 Select the desired volume using [ or switch the

buzzer off using DISABLED. 9 Confirm with o. 10 You can exit with j.

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Setting the fax switch Type Basic

(IPF520)

The built-in fax switch of your device distinguishes between fax messages and telephone calls. Faxes are received automatically. You can set whether faxes will be received automatically or manually. 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Press o. 3 Confirm RECEPTION MODE with o. 4 Use [ to select from the following settings:

AUTOMATICFaxes are received automatically. MANUALFaxes are received only on additional tele- phones. Please read the chapter Connecting Additional Devices on Page . 34

5 Confirm with o.

Setting the timer For the reception mode AUTOMATIC you can set whether the device is to ring before it picks up. This makes it pos- sible for you to receive faxes silently at night without get- ting disturbed. 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Confirm with o. RECEPTION MODE appears on the

display. 3 Select using [ SILENT RX. 4 Confirm with o. 5 Using [ select DAILY. 6 Confirm with o. 7 Enter the time at which the ring tones are to be

switched off (night mode) e,g, 22 00 for 10 pm.

8 Confirm with o. 9 Enter the time at which the ring tones are to be

switched on (day mode) e,g, 06 00 for 6 am. 10 Confirm with o. 11 You can exit with j.

Special settings

Silent Fax Reception For the reception mode AUTOMATIC you can set whether the device is to ring before it picks up. This makes it pos- sible for you to receive faxes silently without getting dis- turbed. 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Confirm with o. RECEPTION MODE appears on the

display. 3 Select using [ SILENT RX. 4 Confirm with o.

5 Use [ to select from the following settings: NOFaxes are received with prior ringing. YESFaxes are received without prior ringing.

6 Confirm with o. 7 You can exit with j.

Receiving faxes manually Select manual reception under reception mode of the fax switch (MANUAL). The device will not receive faxes on its own. You can start fax reception manually, by pressing o. This setting is useful, when you want to receive faxes via a modem connected to a computer.

Setting the fax switch Type 3 (mit Telefon)

(IPF525, IPF555)

The built-in fax switch of your device distinguishes between fax messages and telephone calls. Faxes are auto- matically received, telephone calls can be receivedeven on additionally connected devices. While the device is checking the call, it continues to ring. In addition, you can set whether after a certain number of rings you will receive the call or whether the answering machine should switch on.

Setting the Fax Reception Mode Setting the Fax Reception Mode

You have the following options available (model depend- ent): The selected fax reception mode appears on the dis- play. 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Press o. 3 Confirm RECEPTION MODE with o. 4 Using [, select the desired reception mode. 5 Confirm with o.

Reception Mode AUTOMATIC Fax Mode

In this mode, the device will ring for as many times as you have set using the RINGS NUMBER function (also see chapter Setting the Number of Rings, page ). Then the fax reception switches on. You should select this mode if you primarily receive faxes at your device.

Reception Mode MANUAL Manual Mode

In this mode, fax transmissions are not automatically received by the device. You can start the fax reception man- ually by pressing o when the fax signal sounds or after the interlocutor has called. This setting is useful, when you want to receive faxes via a modem connected to a computer.

Reception Mode PHONE/FAX TEL/FAX Mode

In this mode, the device checks whether the incoming call is a fax or telephone call after a set number of rings (setting RINGS NUMBER) . The device will automatically receive fax transmissions. While the device is checking the call, it continues to ring. After the set number of rings (FAX/

TEL TIMER), the device will take over the call and auto- matically receive a possible silent fax transmission.

Settings Setting the fax switch 29

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Reception Mode TAD/FAX

EXT/Answering Machine Mode

You should set the device to this mode if you have addi- tional devices connected to the EXT socket of your device. If an additionally connected answering machine receives a call, your device will check to determine whether or not the incoming call is a fax transmission. If the device receives a fax signal, it switches the answering machine off and receives the fax transmission. Answering Machine

If you do not have an answering machine connected or if a connected answering machine does not accept the call, the device will take over the call after a set number of rings (set- ting RINGS NUMBER) and automatically receive any pos- sible fax transmission being sent. Fax Switch 1

Setting the Timer For the reception mode PHONE/FAX or TAD/FAX you can set when the device is to ring before it picks up. This makes it possible for you to receive faxes silently at night without getting disturbed. 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Confirm with o. RECEPTION MODE appears on the

display. 3 Select using [ SILENT RX. 4 Confirm with o. 5 Using [ select DAILY. 6 Confirm with o. 7 Enter the time at which the ring tones are to be

switched off (night mode) e,g, 22 00 for 10 pm.

8 Confirm with o. 9 Enter the time at which the ring tones are to be

switched on (day mode) e,g, 06 00 for 6 am. 10 Confirm with o. 11 You can exit with j.

Changing the Number of Rings For the reception mode AUTOMATIC, PHONE/FAX or TAD/FAX you can set how many times the device is to ring before it picks up. After these many number of rings the fax (AUTOMATIC, PHONE/FAX mode) or the answering machine (TAD/FAX mode) switches on. 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Confirm with o. RECEPTION MODE appears on the

display. 3 Select using [ RINGS NUMBER. 4 Confirm with o. 5 Select the desired number of rings using [. 6 Confirm with o. 7 You can exit with j.

Setting the Ring Duration Function is not supported in all countries and networks

(Function is not supported in all countries and networks)

For the receiving mode PHONE/FAX you can set how long the device should ring before the device detects that it is a telephone call (no fax). 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Select using [ INSTALLATION. 3 Confirm with o. STATION NAME appears on the

display. 4 Select using [ TEL.LINE SETUP. 5 Confirm with o. LINE TYPE appears on the display. 6 Using [ select FAX/TEL TIMER. 7 Confirm with o. 8 Select the desired ring duration in seconds using [. 9 Confirm with o. 10 You can exit with j.

Silence recognition by the answer- ing machine If nothing is said when the answering machine is switched on, you can adjust after what length of time the answering machine automatically switches off.

1 Press MENU. RECEPT. SET-UP appears on the display.

2 Select using [ INSTALLATION. 3 Confirm with o. STATION NAME appears on the

display.

Notice Recording the Outgoing Message This mode is only available only if an outgoing message has already been recorded.

Notice Fax at Additional Telephone If you pick up at an additional device and hear that you are receiving a fax (whistling tone or silence), you can start the fax reception by press- ing *5 on the additional telephone or pressing o on the device. To use this function, additional telephones must be set to the tone dialling mode (DTMF/MFV tones) (for this purpose see the operating manual of your addi- tional telephone).

Notice Pause Duration set on External Answer- ing Machine Please note when plugged into an external answering machine that the pause duration on the device is shorter than the time on the exter- nal answering machine.

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4 Select using [ TEL.LINE SETUP. 5 Confirm with o. LINE TYPE appears on the display. 6 Using [ select SILENCE LAPSE. 7 Confirm with o. 8 Using o select from the displayed values. 9 Confirm with o. 10 You can exit with j.

Special Settings

Silent Fax Reception For the reception mode PHONE/FAX or TAD/FAX you can set whether the device is to ring before it picks up. This makes it possible for you to receive faxes silently without getting disturbed. 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Confirm with o. RECEPTION MODE appears on the

display. 3 Select using [ SILENT RX. 4 Confirm with o. 5 Use [ to select from the following settings:

NOFaxes are received with prior ringing. YESFaxes are received without prior ringing.

6 Confirm with o. 7 You can exit with j.

Receiving Faxes Manually Select manual reception under reception mode of the fax switch (MANUAL). The device will not receive faxes on its own. You can start fax reception manually, by pressing o after lifting the handset. This setting is useful, when you want to receive faxes via a modem connected to a compu- ter.

Printing Lists

Printing Call Log The call log contains the last 50 dialled numbers. 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Select using [ PRINT REPORT. 3 Confirm with o. 4 Using [ select CALLER ID LIST. 5 Confirm with o. The caller list will be printed.

Printing Transmission Report Printing Transmission Report

After every transmission, the device prints out a transmis- sion report. If a transmission error occurs, an error report is printed out. You can switch off printing of the transmis- sion report. 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Select using [ FAX SET-UP. 3 Confirm with o. DATE AND TIME appears on the

display. 4 Select using [ VARIOUS SETT.. 5 Confirm with o. 6 Using [ select TX REPORT. 7 Confirm with o 8 Using [ select:

YES Transmission report is always printed after each transmission. FOR FAILED TX Transmission report is printed only after a transmission error. NO Printing of the transmission report switched off.

9 Confirm with o. 10 You can exit with j.

Printing Fax Journal Fax Journal

The fax journal is a list of the last ten faxes sent and received. 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Select using [ PRINT REPORT. 3 Confirm with o. 4 Using [ select ACTIVITY REPORT. 5 Confirm with o. The fax journal is now printed.

Printing Broadcasting Report 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Select using [ PRINT REPORT. 3 Confirm with o. 4 Using [ select LAST BROADCAST. 5 Confirm with o. The broadcast transmission report is

printed out.

Printing Reports Immediately You can print reports immediately irrespective of the set- tings selected for the printing of reports. 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Select using [ PRINT REPORT. 3 Confirm with o. 4 Using [ select if and which report is to be printed. 5 Confirm with o. The printing commences.

Settings Printing Lists 31

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Printing Settings You can print an overview of all device settings. 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Select using [ FAX SET-UP. 3 Confirm with o. DATE AND TIME appears on the

display. 4 Using [ select PRINT SET-UP. 5 Confirm with o. The current settings are printed.

Starting Initial Installation 1 Press MENU and 1 2 The initial installation commences.

Eavesdropping while Con- nection is Established You can eavesdrop while the connection is establish. 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Select using [ INSTALLATION. 3 Confirm with o. STATION NAME appears on the

display. 4 Select using [ TEL.LINE SETUP. 5 Confirm with o. LINE TYPE appears on the display. 6 Using [ select LINE MONITOR. 7 Confirm with o. 8 Using [ select whether the speaker should be

switched on while establishing the connection or not . 9 Confirm with o.

Set Up Receipt of Longer Documents With this function, you can apply settings whereby docu- ments which are longer than the current paper size are automatically printed on a new page upon receipt. 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Select using [ FAX SET-UP. 3 Confirm with o. DATE AND TIME appears on the

display. 4 Using [ select PRINTER PARAM.. 5 Confirm with o. 6 Using [ select SURPLUS. 7 Confirm with o.

8 Use [ to select from the following settings: AUTOMATIC - the text which exceeds the page length is printed onto a new page, provided it is longer than 8mm. NO - the text which exceeds the page length is not printed. YES - the text which exceeds the page length is always printed onto a new page.

9 Confirm with o.

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10 Telephone Lines and Additional Devices

Configuring Telephone Lines and Services

DSL Connection DSL Connection

In the event that you use a DSL modem: Connect the device to the slot intended for analogue telephones/fax machines! For additional information, please consult the operating manual of your DSL system. Ask your telephone or internet service provider if necessary.

ISDN Connection ISDN Connection

Your device is an analogue fax device (Group 3). It is not an ISDN device (Group 4), and therefore it cannot be operated directly on an ISDN connection. In order to do this, you need either an analogue adapter or a connection for analogue terminals. Details for ISDN connections can be found in the instructions provided with the terminal adapter or the dial-up router.

Selecting the Dialling Process In some countries you can set the dialling process to pulse dialling (IWV) or tone dialling (MFV, DTMF tones). Tone Dialling Disabled

1 Press MENU. RECEPT. SET-UP appears on the display.

2 Select using [ INSTALLATION. 3 Confirm with o. STATION NAME appears on the

display. 4 Select using [ TEL.LINE SETUP. 5 Confirm with o. LINE TYPE appears on the display. 6 Select using [ DIAL MODE. 7 Confirm with o. 8 Use [ to select the desired dialling process. 9 Confirm with o.

Voice-Mailbox Type Basic

(IPF520) You cannot simultaneously use the answering machine facility of your telephone service provider (= voice-mail box) and receive faxes on your devices. Get the mailbox function for your telephone connection deactivated. When the fax switch accepts the call, the mail-box of the service provider does not step in. Enquire with your telephone service provider.

Voice-Mailbox Type 3 (mit Telefon)

(IPF525, IPF555)

You cannot simultaneously use the answering machine facility of your telephone service provider (= voice-mail box) and receive faxes on your devices. Get the mail-box function for your telephone connection disabled or set the number of rings for the fax switch to less than 5. When the fax switch accepts the call, the mail-box of the service pro- vider does not step in. Contact your telephone service pro- vider (also see Chapters "Settings/Setting the Fax Switch").

PABX Systems Private branch exchanges (PABX) are typical in many offices and some households. You must dial an outside line access code in order to get a connection to the public tele- phone network (PSTN) from a PABX. Additional Telephone No Extension

1 Press MENU. RECEPT. SET-UP appears on the display.

2 Select using [ INSTALLATION. 3 Confirm with o. STATION NAME appears on the

display. 4 Select using [ TEL.LINE SETUP. 5 Confirm with o. LINE TYPE appears on the display. 6 Confirm with o. The display shows e.g.: PUB-

LIC(PSTN). 7 Select using [ PRIVATE(PBX). 8 Confirm with o. 9 Confirm with o. 10 You can exit with j. The device is now setup for the PABX operation. You must enter the outside line access code for the connection to the public telephone network. This is mostly 0.

Notice Tone Dialling Disabled Use pulse dialling (IWV), only if the tone dial- ling process (MFV) is disabled for your link.

Notice Additional Telephone No Extension An additional telephone connected to the device on a telephone socket is not considered an exten- sion.

Notice Incorrect Outside Line Access Code For older telephone systems, the outside line access code can be R (= FLASH). Read how to switch this function on in the next section. If the connection to the public telephone network is not possible, contact your telephone system sup- plier.

Telephone Lines and Additional Devices Configuring Telephone Lines and Services 33

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Switch on the Flash Function for the Extension For older telephone systems, the outside line access code can be R (= FLASH). Only in this setting can a connection to the public telephone network be made. With the flash function switched on, a flash signal is triggered with the R key.

1 Press MENU. RECEPT. SET-UP appears on the display.

2 Select using [ INSTALLATION. 3 Confirm with o. STATION NAME appears on the

display. 4 Select using [ TEL.LINE SETUP. 5 Confirm with o. LINE TYPE appears on the display. 6 Select using [ PBX FLASH. 7 Confirm with o. 8 Using [ select whether by pressing the R key, a flash

signal should be triggered or not. 9 Confirm with o.

Connecting Additional Devices Additional Devices

You can operate additional devices on a telephone line, such as cordless telephones, answering machines, modems or charge counters.

Connection to the Device You can connect additional devices directly to your device. 1 Insert the telephone cable of the additional device into

the EXT socket (RJ-11-connection) at the bottom of the device.

Connection to the Telephone Line Order of Connections

In order for the fax switch to function, the device must be first in the series if multiple devices are connected to the same telephone socket. Follow the correct order. Connection to the First Telephone Socket

Using Additional Telephones (Easylink) Easylink

With the Easylink function you can control your device with additional telephones. To use this function, addi- tional telephones must be set to the tone dialling mode (DTMF/MFV tones) (for this purpose see the operating manual of your additional telephone).

Starting Fax Reception If you pick up at an additional device and hear that you are receiving a fax (whistling tone or silence), you can start the fax reception by pressing ** on the additional tele- phone.

Changing Code Changing Easylink Codes!

1 Press MENU. RECEPT. SET-UP appears on the display.

2 Select using [ INSTALLATION. 3 Confirm with o. STATION NAME appears on the

display. 4 Select using [ TEL.LINE SETUP. 5 Confirm with o. LINE TYPE appears on the display. 6 Using [ select REMOTE CONTROL. 7 Confirm with o. 8 Using [ select YES. 9 Confirm with o. 10 Enter the new code for starting fax reception. 11 Confirm with o. 12 You can exit with j.

Notice Outside Line Access Code is Automati- cally Dialled Store telephone numbers in the telephone book at the beginning using R to automatically estab- lish a connection to the public telephone net- work. By pressing the R key, E appears on the display.

Notice Connection to the First Telephone Socket If you have multiple telephone sockets for the same telephone line, the device must be con- nected to the first telephone socket.

CAUTION!

Changing Easylink Codes! Change the code only if it is absolutely neces- sary. The code must begin with * or # .

Notice Switching Off Function You can switch this function off, if in step 8 you select NO, confirm using oand exit using j.

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Using an External Answering Machine For the best operation, the answering machine must be connected to the EXT socket of the device.

You can also change the number of rings on the fax device. 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Confirm with o. RECEPTION MODE appears on the

display. 3 Select using [ RINGS NUMBER. 4 Confirm with o. 5 Using [ select from the displayed values. 6 Confirm with o. 7 You can exit with j. Length of Outgoing Message

Answering Machine Records Fax Signals

Detecting call signal clock pulse automatically Type 3 (mit Telefon)

(IPF525, IPF555) Function is not supported in all countries and networks

(Function is not supported in all countries and networks) If several call numbers with different call signal clock pulses are assigned to a telephone line by your network operator, the device can detect these automatically. This functions only in the PHONE/FAX or TAD/FAX operat- ing modes.

Start Automatic Recognition

1 Press MENU. RECEPT. SET-UP appears on the display.

2 Select using [ INSTALLATION. 3 Confirm with o. STATION NAME appears on the

display. 4 Select using [ DISTINCT. RING. 5 Confirm with o. SET OPTION appears on the dis-

play. 6 Select using [ SET PATTERN. 7 Confirm with o. AUTODETECT RING appears on

the display. 8 Call the device with the desired telephone number (the

desired call signal clock pulse), until RING

DETECTED appears on the display of the device. 9 End the call on the caller's device. 10 Press j on the device. The call signal clock pulse was stored.

Switch on the Call Signal Clock Pulse After automatic recognition of the call signal clock pulse, you must switch on this call signal clock pulse on your device. 1 Press MENU. RECEPT. SET-UP appears on the

display. 2 Select using [ INSTALLATION. 3 Confirm with o. STATION NAME appears on the

display. 4 Select using [ DISTINCT. RING. 5 Confirm with o. SET OPTION appears on the dis-

play. 6 Confirm with o. 7 Select using [ YES. 8 Confirm with o. 9 You can exit with j.

Notice Number of Rings set on External An- swering Machine Make sure that a lower ring tone is set on the external answering machine than on the device (setting RINGS NUMBER). Otherwise the answering machine automatically picks up each call including faxes.

Notice Length of Outgoing Message The outgoing message must be shorter than ten seconds. Avoid music in your announcement. If the external answering machine has a conserv- ing function (i.e. a function that changes the number of rings as soon as new messages have been recorded), deactivate this function.

Notice Answering Machine Records Fax Signals If the external answering machine records fax signals, but your device cannot receive faxes, inspect the connection of the external answering machine

CAUTION!

Switching of External Answering Ma- chine If you are using an external answering machine, switch this off or disconnect it from the power supply. If the external answering machine is switched on, the recognition of the call signal clock pulse can be disrupted.

Notice Call Signal Clock Pulse Not Detected If the call signal clock pulse is not detected by the device, RING NOT DETECT. appears on the display. Press j and repeat the process.

Telephone Lines and Additional Devices Detecting call signal clock pulse automatically 35

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11 Service

Changing the Ink Cartridge Use Original Consumable Materials!

For receiving or copying documents, an ink cartridge must be inserted in your device. If no cartridge is present or the cartridge is incorrect, CHECK CARTRIDGE appears on the display. If the ink in the cartridge is over, CHANGE CARTRIDGE

appears on the display. The ink cartridge cannot be refilled! 1 Open the control panel, by lifting and folding it up in

the centre. Click the control panel completely in place.

2 Open the cartridge compartment by pressing on the upper right corner of the document holder (arrow) and then carefully lifting it backwards. Click the document holder completely in place.

3 Press the lock in the centre of the holder towards the front and lift the cartridge.

4 Remove the cartridge by pulling it up diagonally for- ward and taking it out.

5 Remove the cartridge from the packing and remove the protective strips.

6 Insert the cartridge into the holder with the coloured end facing front and the contacts facing down.

7 Press the cartridge down until it snaps into place.

CAUTION!

Use Original Consumable Materials! Use only original consumable materials. These are available from a specialised retailer or through our order service (see back side of this user manual). Other consumable materials can cause damage to the device.

CAUTION!

Dispose of Consumable Materials! Dispose of the empty cartridge according to the regulations of your country. Handle ink cartridges carefully to prevent getting ink on clothing or other objects.

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8 Close the device by folding the document holder down and swivelling the metal bracket upward.

9 Then close the control panel. 10 NEW PRINT CART.? appears on the display. 11 Press the 1 key if a new cartridge was inserted. A test

page is printed. 12 If there are no breaks in the numbered scale, press 1

when CHECK PRINT OUT appears on the display. If there are breaks, repeat the process by pressing the 0 key.

Fixing a Paper Jam 1 Fold open the paper feed flap towards front until stop. 2 Carefully pull out the paper.

3 Close the paper feed flap.

Fixing a Document Jam 1 Open the control panel, by lifting and folding it up in

the centre. Click the control panel completely in place. 2 Carefully pull out the paper.

3 Close the panel.

Cleaning Instructions for Cleaning!

Fax Cleaning Sheets

DANGER!

Instructions for Cleaning! Unplug the device from the power socket before cleaning it. Use a soft, lint-free cloth. Never use liquid or easily flammable cleansers (sprays, abrasives, polishes, alcohol, etc.). Do not allow any moisture to reach the interior of the device.

Notice Fax Cleaning Sheets Special fax cleaning sheets are available as acces- sories from our call centre. Insert a sheet into the document feeder. Press j; the page is ejected. Repeat this process at a few times.

Service Fixing a Paper Jam 37

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Cleaning the Scanner 1 Open the control panel, by lifting it in the centre and

folding it to the front.

2 Gently wipe the scanner glass behind the panel with a cloth (A).

3 Close the panel back.

Cleaning the Cartridge If the quality of the printed documents diminishes, the car- tridge must be cleaned.

1 Press MENU. RECEPT. SET-UP appears on the display.

2 Using [ select CART. MAINTEN.. 3 Confirm with o. 4 Using [ select CLEAN CARTRIDGE. 5 Confirm with o. 6 Select using [ YES. 7 The device prints a test page. If the printing quality is still unsatisfactory, you must man- ually clean the cartridge.

Cleaning the Cartridge Manually 1 Open the device and remove the cartridge from the

holder. 2 Disconnect the device from the power supply. 3 Clean the contacts (A) with a slightly moistened cloth.

4 Clean the contacts on the holder before reinserting the cartridge.

DANGER!

Do not touch the print jets (B)! Do not touch the print jets (B)!

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5 Insert the cartridge and close the device.

6 Reconnect the device to the power supply. 7 Enter the date and time.

Power Cycling If a problem occurs that cannot be corrected with the instructions in this user manual (see also the help below), follow the steps given here. 1 Pull out the power plug. 2 Wait at least ten seconds, then plug the power plug

back into the socket. 3 If the problems repeats, please contact our technical

customer service or your retailer. Follow the instruc- tions on the display and in the error report.

Service Power Cycling 39

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Troubleshooting

General Information

SET DATE/TIME appears on the display. You have to re-set the time and date after a short power fail- ure. 1 Press MENU and o. 2 Enter the date and time with the numeric keys. 3 Confirm with o.

Problems when Faxing or Printing

Faxes sent are of poor quality. Change the resolution and/or the contrast. Clean the scanner. Test the device by making a copy of the document. If

the copy is in order, the fax machine of the recipient might possibly be defective.

The device produces black lines when sending or printing. Clean the scanner.

Copy is blank. Insert the documents face up into the document feeder.

Printing is interrupted. Paper or document Jams Paper or print cartridge empty

Follow the instructions on the display.

No printing Check whether the paper is correctly placed.

Documents are not properly fed. Clean the scanner.

Problems with the Connection

No dial tone Check the installation of the device. Connect the telephone cable to the socket marked LINE. Insert the telephone plug into your PTT line socket.

Fax transmissions are constantly interrupted. Try to send the fax manually: Press , and dial the number. If the recipient is using an answering machine, wait until you hear a whistling tone. Press o. It is possible that the recipient's device is not ready to re- ceive.

You hear a whistling tone or silence in the handset. The call is a fax: Press o on the device. Press ** on the additional telephone. Hang up.

No fax reception It is possible that the telephone service provider has activat- ed the answering machine function (= voice mail-box) for your telephone connection. Disabling the Mailbox. En- quire with your telephone service provider.

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12 Appendix

Technical Data DimensionsDimensions (LHW) ...................372293198mm WeightWeight ...................................................................3,5kg Mains ConnectionMains Connection.................. 220240V~ / 5060Hz Power ConsumptionPower Consumption Stand-by ModeStand-by Mode..................................................<5W TransmissionTransmission ...................................................<25W Recommended AmbientRecommended Ambient ....................................535C Relative HumidityRelative Humidity ............... 2080% (non-condensing) Connection TypeConnection Type...................................... PSTN PABX Dialling ModeDialling Mode Tone / pulse dialling (country dependent)

Standards Safety EN 60950-1Safety........................................................... EN60950-1 Emissions EN 55022 Class BEmissions ........................................... EN55022 Class B Immunity to Electrical Noise EN 55024Immunity ........................................................EN55024

Scanner Scan WidthScan Width ........................................................206mm Vertical Resolution StandardVertical Resolution ................... Standard: 3,85 lines/mm Vertical Resolution Fine..................................................... Fine: 7,7 lines/mm

Memory Telephone BookTelephone Book ................................... up to 100 entries Voice Messages (Type 2)Voice Messages ..................... up to 30 minutes (IPF555) Fax MessagesFax Messages .......... up to 100 pages (standard test letter) SMS MessagesSMS Messages ............................ up to 30 SMS messages

Paper CapacityCapacity ..........................................................100 sheets SizeSize .................................................... A4 210297mm ThicknessThickness ................................................0,070,11mm WeightWeight .........................................................6090g/m

Document Feed Slot CapacityCapacity ............................................................20 sheets WidthWidth........................................................148216mm LengthLength .......................................................100600mm ThicknessThickness ................................................0,060,15mm

Fax Type Group 3Type .................................................................. Group 3 CompatibilityCompatibility ...............................................ITU-TT.30 Data CompressionData Compression..............................MH MR MMR ModulationModulation .........................V.17 V.27 V.27ter V.29 Transfer SpeedTransfer Speed................................................14.400bps

Subject to Change

Technical specifications subject to change with- out notice.

Guarantee

(Terms and Conditions for United King- dom only) In order to supply the guarantee, you should contact your dealer or Sagem Communications Helpdesk. The proof of purchase will be required. Please make usage of your equipment for the purpose for which it was designed and under normal usage conditions. Sagem Communications do not accept any liability for any usage made out of the frame of its original designed pur- pose and any consequence that may arise from this usage. Should any malfunctioning arise, the dealer or Sagem Communications Helpdesk will advise you what to do.

A) General Guarantee Conditions Sagem Communications undertakes to remedy by repair or exchange at its own convenience, free of charge for labour and replacement parts, any defects in the equip- ment during the guarantee period of 12twelvemonths (3threemonths for accessories), from the date of orig- inal invoice of the Equipment, where those defects are a result of faulty workmanship. Unless the customer has concluded with Sagem Commu- nications a maintenance contract in respect of the equip- ment which specifically provides for repairs to be carried out at the customer's premises, the repairs will not be car- ried out on the equipment at the customer premises. The customer must however return the defective equipment at his/her own expense, to the address given by the dealer or Sagem Communications Helpdesk. In case a product needs to be sent in for a repair, it always has to be accompanied by a proof of purchase (which is not altered, written on or in any way be made illegible) show- ing that the product is still under warrantee. In case no proof of purchase is enclosed, the Sagem Communications repair center will use the production date as a reference of establishing the warrantee status of the product. Apart from all legal obligatory rules, Sagem Communica- tions, do not give any Guarantee, either implicit or explicit which is not set force in the present section, and could not be hold responsible for any direct or indirect, material or imma- terial damage, in or out of the frame of the present guarantee. If any provision of this guarantee shall be held to be in whole or in part invalid or illegal due to an obligatory rule applicable to consumers pursuant to their national legisla- tion, such invalidity or illegality shall not impair or affect the remaining provisions or parts of this guarantee. This guarantee does not affect the Customer statutory rights.

B) Exclusions From Guarantee Sagem Communications shall have no liability under the guarantee in respect of: ) Damage, defects, breakdown or malfunction due to one or more of the following:

Appendix Technical Data 41

EN

Failure to properly follow the installation process and instructions for use An external cause to the equipment (including but not limited to: lightening, fire, shock, vandalism, inappropri- ate conditions of electrical network or water damage of any nature) Modifications made without the written approval of Sagem Communications Unsuitable operating conditions, particularly of temper- ature and humidity Repair or maintenance of the equipment by persons not authorized by Sagem Communications ) Wear and tear from normal daily use of the equipment and its accessories ) Damage due to insufficient or bad packaging of equip- ment when returned to Sagem Communications ) Usage of new versions of software without previous approval of Sagem Communications ) Work on any equipment or software modified or added without the prior written consent of Sagem Communica- tions ) Malfunctions not resulting from the Equipment or from software installed in user workstations for the purpose of use of the equipment. Communication problems related to an unsuitable envi- ronment including: Problems related to access and/or connection to the Internet such as interruptions by access networks or mal- function of the line used by the subscriber or his corre- spondent Transmission faults (for example poor geographical cov- erage by radio transmitters, interference or poor line qual- ity) The local network fault (wiring, servers, workstations) or the failure of the transmission network (such as but not limited to interferences, fault or poor quality of the net- work) Modification of the parameters of the cellular network carried out after the sale of the Product ) The normal servicing (as defined in the user guide sup- plied with the equipment) as well as malfunctioning due to servicing not being carried out. Servicing costs are in any event always borne by the customer. ) Malfunctions resulting from the usage of products, con- sumables or accessories not compatibles with the equip- ment.

C) Out of Guarantee Repairs In the cases set forth in B) as well as after expiry of the guar- antee period, the customer must ask the Authorized Sagem Communications Repair Centre for a cost estimation. The repair and delivery costs will be invoiced to the cus- tomer. The foregoing shall apply unless otherwise agreed in writ- ing with the customer and only for the United Kingdom. Helpdesk: 08 45 - 090 03 15

The CE symbol confirms conformity with the EU direc- tives that apply to the device.

Declaration of Conformity (DoC) Hereby, Sagem Communications Austria GmbH declares that this IPF520, IPF525, IPF555 is in com- pliance with the essential requirements and other relevant provisions of Directive 1999/5/EC. WWW

You can find the complete Declaration of Conformity on our website www.sagem-ca.at/doc Energy Star 2007

Energy Star

As a participant in the ENERGY STAR programme, Sagem Communications Austria GmbH has made sure that this machine complies with the ENERGY STAR requirements. Recycling

Packaging: To facilitate packaging recycling, please con- form to your local selective recycling rules. Batteries: Old batteries have to be deposited in desig- nated collection areas. WEEE

Product: The crossed out dustbin logo on your product signifies it is classified as Electrical and Electronic Equip- ment covered by special disposal regulations. To enforce recycling, recovery of The Waste Electrical and Electronic Equipment (WEEE) and to protect the envi- ronment and human health, European regulations requires that you selectively collect waste equipment using one of the following options: Your retailer will take your equipment back if you are buying a replacement product. Waste equipment can also be deposited in designated col- lection areas. The paper and cardboard packaging used can be disposed of as recyclable paper. Have the plastic wrapping and Sty- rofoam packaging recycled or dispose of it in the non-recy- clable waste, depending on the requirements in your coun- try.

42 Philips IPF 520 525 555

EN

Trademarks: The references mentioned in this manual are trademarks of the respective companies. The lack of the trademarks and does not justify the assumption that these dedicated terminologies are free trademarks. Other product names used herein are for identification purposes only and may be trademarks of their respective owners. Sagem Communications disclaims any and all rights in those marks. Reproduction Not Permitted

The reproduction of certain documents (e.g. by scanning, printing, copying) is prohibited in many countries. The list of such documents below is not intended to be com- plete, it only offers a general overview. In case of doubt, consult your legal advisor. Passports (personal identification) Entrance and exit visa papers (immigration papers) Military service documents Bank notes, travel checks, payment orders Postage stamps, tax stamps (stamped or unstamped) Loan papers, certificates of deposit, bonds Documents protected by copyright Follow the statutory regulations of your country with regard to the legal validity of fax transmissionsparticu- larly in connection with the validity of signatures, meeting delivery deadlines or disadvantages resulting from the loss of quality in the transmission, etc. Take care to maintain the statutory regulations of your country regarding telecommunications secrecy and data privacy. This product is intended for use on an analogue public tel- ecommunications network (PSTN) and in the country specified on the packaging. Use in other countries can result in faulty functioning. For more information, please contact the technical service centre for your country. Should problems arise during use of your machine, please contact your retailer first. Neither Sagem Communications nor its affiliates shall be liable to the purchaser of this product or third parties for damages, losses, costs, or expenses incurred by the pur- chaser or third parties as a result of accident, misuse, or abuse of this product or unauthorized modifications, repairs, or alterations to this product, or failure to strictly comply with Sagem Communications operating and maintenance instructions. Sagem Communications shall not be liable for any dam- ages or problems arising from the use of any options or any consumable materials other than those designated as orig- inal Sagem Communications products or Sagem Commu- nications approved products. Sagem Communications shall not be held liable for any damage resulting from electromagnetic interference that occurs from the use of any interface cables other than those designated as Sagem Communications products. All rights reserved. No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photo- copying, recording, or otherwise, without the prior written permission of Sagem Communications. The information contained herein is designed only for use with this product. Sagem Communications is not responsible, if this infor- mation is applied to other devices.

This user manual is a document that does not represent a contract. Errors, printing errors and changes are reserved. Copyright 2009 Sagem Communications Austria GmbH

Appendix Declaration of Conformity (DoC) 43

SAGEM COMMUNICATIONS Printing Terminals

Headquarters : Le Ponant de Paris 205, Route de lEmpereur 92500 Rueil-Malmaison FRANCE Tl. : +33 1 57 61 10 00 Fax : +33 1 57 61 10 01 www.sagem-communications.com Simplified Joint Stock Company Capital 158.291.895 440 294 510 RCS Nanterre

IPF 520 525 555 GB INT

253041589-D

PHILIPS and the PHILIPS Shield Emblem are registered trademarks of Koninklijke Philips Electronics N.V. and are used by SAGEM COMMUNICATIONS under license from Koninklijke Philips Electronics N.V.

Customer Information Introduction 1

As part of our continuing quest for total customer satisfac- tion, all of our products are made with ease-of-use and reli- ability in mind. Introduction 2

In your user manual you will find all the information required to use your machine. If, after consulting your user manual, you still require assistance, you should contact our Call Centre. Our personnel are highly trained specialists who can ensure that you receive the maximum benefit from your product. Introduction 3

We can assist your more quickly if you do not call us from the machine, rather an external telephone. Keep a printout of the settings as well as the serial number of the machine handy. The serial number can be found on the type label.

United Kingdom Telephone: 08 45 - 090 03 15 Fax: 08 70 - 124 02 02 Spaltenumbruch

Introduction 1

You can order original accessories from our homepage orin some countries (see below)per telephone on our toll-free number. Introduction 2

Use only original consumable materials. The warrantee does not cover damages to the device resulting from other consumables.

United Kingdom Telephone: 0800 - 358 08 07

E-Mail

E-Mail: dti.faxinfoline@sagem.com Internet

Internet: www.sagem-communications.com

We hope that you will have lots of joy using your n

Manualsnet FAQs

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