Canon imageCLASS MF247dw Copier User's Guide PDF

Select the setting Change the default value of the selected item Settings Select the item you want to set, and change the default value. LINKS Basic Copy Operations(P. 81) Various Copy Settings(P. 85) Copy Settings(P. 494) Copying 100

. 2 Tap . 3 Tap . If you select , the receive mode is set to . 4 Tap . Faxing 108

Select the type of telephone line LINKS Installation(P. 3) Sending Faxes(P. 114) Receiving Faxes(P. 142) Faxing 113Sending Faxes 1469-025 To prevent missending of a fax, always press first. * Destinations set by the previous user may remain. You need to complete some procedures before using fax functions. Configuring Initial Settings for Fax Functions(P. 106) 1 Place the document(s). Placing Documents(P. 41) 2 Press and tap . 3 Specify a destination. Specifying destinations using the numeric keys Enter the destination using the numeric keys, and tap . If you enter the wrong characters, press . (Press to delete each character one by one; press and hold to delete all the input characters at once.) To send overseas Faxing 114Enter the international access code, the country code, the area code, and the fax number to specify the destination. 1 Enter the international access code. 2 Tap . (pause) is inserted between numbers. In this case, 012 will be dialed first, then 2 seconds later, the next number will be dialed. Inputting pauses is optional; however, consecutive numbers that are input without pauses may not be recognized correctly. Pauses can be inserted continuously. One pause inserts 2 seconds of waiting time. This time can be changed as necessary. Set Pause Time(P. 498) 3 Enter the country code, the area code, and the fax number. 4 Tap to insert a pause at the end of the fax number as necessary. The waiting time inserted here is fixed to 10 seconds. This time cannot be changed. 5 Tap . Faxing 115When is set to , a screen appears that prompts you to enter the destination again ( Checking Destinations before Sending Documents(P. 419) ). Enter the same destination again for confirmation. Specifying Destinations from Address Book 1 Tap . 2 Tap . 3 Use / to select tab. Displays all the destinations registered in the Address Book. For the marks beside the destinations, see the explanations below. /<0-9>/ to Displays destinations with recipient names whose first characters correspond to the characters of the selected tab. < > Displays destinations for faxes. < > Displays destinations for sending e-mail. Do not use in this procedure. Specifying from Address Book(P. 121) < > Displays destinations for shared folders. Do not use in this procedure. Specifying from Address Book(P. 121) < > Displays a list of destinations registered in Group Dial. Faxing 116< > Only destinations for one-touch dialing are displayed. 4 Select a destination. Specifying Destinations Entering Coded Dial Numbers Directly 1 Tap . 2 Tap . 3 Use the numeric keys to enter a three-digit number (001 to 100). Specifying Destinations from One-Touch 1 Tap . 2 Tap . Faxing 1173 Select a destination. 4 Specify the scanning settings as necessary. Select the settings. Various Fax Settings(P. 133) 5 Press to start sending. Scanning starts. If you want to cancel sending, press Tap . When placing documents in the feeder in step 1 When scanning is complete, the faxes are sent. When placing documents on the platen glass in step 1 Follow the procedures below. 1 Select the document size. When there is only one page to be scanned, proceed to step 3. 2 Place the next document on the platen glass, and press . Repeat this step until you finish scanning all of the pages. 3 Tap . The faxes are sent. Faxing 118 If you always want to send faxes with the same settings: Changing Default Settings(P. 139) If you want to sound an alarm when the handset is off the hook: Off-Hook Alarm (P. 497) LINKS Canceling Sending Faxes(P. 140) Sending and Receiving Faxes According to Your Purposes(P. 146) Checking Status and Log for Sent and Received Documents(P. 163) Specifying from Address Book(P. 121) Selecting Destinations Directly by Entering Coded Dial Numbers(P. 124) Specifying Destinations with the One-Touch Buttons(P. 127) Faxing 119Sending from Registered Destinations 1469-026 You can specify destinations by selecting them from the Address Book, coded dial numbers, or one-touch buttons, as well as by using the numeric keys. To use the Address Book, coded dial numbers, or one-touch buttons, you need to register destinations beforehand. You can also specify previously used destinations. Specifying from Address Book(P. 121) Selecting Destinations Directly by Entering Coded Dial Numbers(P. 124) Specifying Destinations with the One-Touch Buttons(P. 127) Specifying Previously Used Destinations(P. 130) TIPS for Enhancing Security If you want to limit available destinations to ones from the Address Book or previously specified ones: Limiting Available Destinations(P. 416) If you want to disable specifying previously used destinations: Disabling Use of Previously Used Destinations(P. 418) LINKS Sending Faxes(P. 114) Registering in the Address Book(P. 60) Faxing 120Specifying from Address Book 1469-027 The Address Book enables you to specify a destination by selecting from a list of registered destinations or by searching by name for destinations with recipient names. You need to register destinations in the Address Book before using this feature. Registering in the Address Book(P. 60) 1 Press and tap . 2 Use / to select a tab. Displays all the destinations registered in the Address Book. /<0-9>/ to Displays destinations with recipient names whose first characters correspond to the characters of the selected tab. < > Displays destinations for faxes. < > Displays destinations for sending e-mail. Do not use in this procedure. Specifying from Address Book(P. 273) < > Displays destinations for shared folders. Do not use in this procedure. Specifying from Address Book(P. 273) < > Faxing 121Displays a list of destinations registered in Group Dial. < > Only destinations for one-touch dialing are displayed. 3 Select a destination. If you want to specify multiple destinations Repeat the following steps. You can specify up to 104 destinations. Select a tab Select a destination. To specify any additional destinations with the numeric keys, tap . 4 Specify the scanning settings as necessary. Select the settings. Various Fax Settings(P. 133) 5 Press to start sending. Scanning starts. If you want to cancel sending, press Tap . To delete destinations If you specified multiple destinations, you can delete destinations as necessary. 1 Select . 2 Select a destination you want to delete. Faxing 1223 Tap . If you specified Group Dial in step 2, "XX destination(s)" is displayed. Tapping Number of Destinations displays destinations registered in the group. If you want to easily and quickly delete destinations without displaying a list of destinations Before tapping in step 1, you can tap / to toggle the destinations you specified. Display a destination you want to delete, and press . LINKS Sending Faxes(P. 114) Sending Faxes to Multiple Destinations Simultaneously (Sequential Broadcast)(P. 148) Faxing 123Selecting Destinations Directly by Entering Coded Dial Numbers 1469-028 You can directly enter the three-digit number (coded dial number) for a destination to send a fax. You need to register destinations in the coded dial numbers before using this feature. Registering Destinations in the Address Book(P. 61) 1 Press and tap . 2 Use the numeric keys to enter a three-digit number (001 to 100), then tap . If you enter the wrong characters, press . (Press to delete each character one by one; press and hold to delete all the input characters at once.) If a confirmation screen appears When is set to , a screen is displayed that shows the destination and the name for the number. (For Group Dial, the group name and the number of destinations are shown.) Check the contents and if everything is correct, and tap . If destinations are incorrect, tap and re-enter the three-digit coded dial number. Checking Destinations before Sending Documents(P. 419) If you want to specify multiple destinations Repeat the following steps. You can specify up to 100 destinations. Faxing 124 Enter a number. To specify any additional destinations with the numeric keys, tap . 3 Specify the scanning settings as necessary. Select the settings. Various Fax Settings(P. 133) 4 Press to start sending. Scanning starts. If you want to cancel sending, press Tap . To delete destinations If you specified multiple destinations, you can delete destinations as necessary. 1 Select . 2 Select a destination you want to delete. 3 Tap . If you specified Group Dial in step 2, "XX destination(s)" is displayed. Tapping Number of Destinations displays destinations registered in the group. Faxing 125If you want to easily and quickly delete destinations without displaying a list of destinations Before tapping in step 1, you can tap / to toggle the destinations you specified. Display a destination you want to delete, and press . LINKS Sending Faxes(P. 114) Sending Faxes to Multiple Destinations Simultaneously (Sequential Broadcast)(P. 148) Faxing 126Specifying Destinations with the One-Touch Buttons 1469-029 Tap one-touch buttons in the Screen to specify destinations. You need to register destinations before using one-touch dialing. Registering Destinations in the Address Book(P. 61) 1 Press and tap any one of to . If a confirmation screen appears If is set to , a confirmation screen appears with the destination and destination name registered to the one-touch button (if a destination registered for Group Dial, the group name and number of destinations appears). Confirm the destinations are correct, and tap . If destinations are incorrect, tap and tap the one-touch buttons again. Checking Destinations before Sending Documents(P. 419) Selecting several destinations Destinations can be added from the Address Book, coded dial numbers, one-touch dial numbers, numeric keys, and recall settings. Tap . 2 Specify the scanning settings as necessary. Select the settings. Various Fax Settings(P. 133) Faxing 1273 Press to start sending. Scanning starts. If you want to cancel sending, press Tap . To delete destinations If you specified multiple destinations, you can delete destinations as necessary. 1 Select . 2 Select a destination you want to delete. 3 Tap . If you specified Group Dial in step 2, "XX destination(s)" is displayed. Tapping Number of Destinations displays destinations registered in the group. Faxing 128If you want to easily and quickly delete destinations without displaying a list of destinations Before tapping in step 1, you can tap / to toggle the destinations you specified. Display a destination you want to delete, and press . LINKS Sending Faxes(P. 114) Sending Faxes to Multiple Destinations Simultaneously (Sequential Broadcast)(P. 148) Faxing 129Specifying Previously Used Destinations 1469-02A You can select a destination from among the past three destinations. When is set to , you cannot use this feature. Disabling Use of Previously Used Destinations(P. 418) Turning OFF the machine or setting to deletes the past destinations, and disables this feature. Limiting Available Destinations(P. 416) Destinations specified when sending a fax manually are not retained, and so do not appear in the past destinations. Making a Call before Sending Faxes (Manual Sending)(P. 147) When you specify a destination using this feature, any destinations that you have already specified are deleted. 1 Press and tap . 2 Select . 3 Select a destination. . Faxing 1304 Specify the scanning settings as necessary. Select the settings. Various Fax Settings(P. 133) 5 Press to start sending. Scanning starts. If you want to cancel sending, press Tap . To delete destinations If you specified multiple destinations, you can delete destinations as necessary. 1 Select . 2 Select a destination you want to delete. 3 Tap . If you specified Group Dial in step 2, "XX destination(s)" is displayed. Tapping Number of Destinations displays destinations registered in the group. Faxing 131If you want to easily and quickly delete destinations without displaying a list of destinations Before tapping in step 1, you can tap / to toggle the destinations you specified. Display a destination you want to delete, and press . LINKS Sending Faxes(P. 114) Faxing 132Various Fax Settings 1469-02C A variety of settings are available to suit your needs, for example, when you want to adjust density or enhance the clarity of an image. Adjusting Resolution(P. 134) Adjusting Density(P. 135) Adjusting Sharpness(P. 136) Scanning 2-Sided Documents (MF249dw)(P. 138) Faxing 133Adjusting Resolution 1469-02E You can select the resolution suitable for your document type. The higher the resolution is, the clearer the image becomes, but the longer it takes to send. Select the resolution <200 x 100 dpi (Normal)> Suitable for documents that contain text only. <200 x 200 dpi (Fine)> Suitable for documents that contain fine text. <200 x 200 dpi (Photo)> Suitable for documents that contain photographs. <200 x 400 dpi (Superfine)> Achieves an even finer resolution than Fine. LINKS Sending Faxes(P. 114) Faxing 134Adjusting Density 1469-02F You can adjust the density of the fax if the text or images in a document are too light or dark. Adjust the density <-> Decreases the density. <+> Increases the density. LINKS Sending Faxes(P. 114) Adjusting Sharpness(P. 136) Faxing 135Adjusting Sharpness 1469-02H You can adjust sharpness of the image before sending. Increase the sharpness to sharpen blurred text and lines, or decrease the sharpness to improve the appearance of magazine photos. Adjust the sharpness <-> Decreases the sharpness, resulting in a softer image. Example: If you want to improve the appearance of magazine photos <+> Increases the image sharpness. Example: If you want to sharpen text and lines written in pencil Faxing 136LINKS Sending Faxes(P. 114) Adjusting Density(P. 135) Faxing 137Scanning 2-Sided Documents (MF249dw) 1469-02J The machine can automatically scan the front and back sides of documents in the feeder. Place the documents in the feeder; the machine cannot scan both sides of documents automatically when the documents are placed on the platen glass or when the machine is set to Manual Sending. <2-Sided Original> Select or Select for documents whose images on the front and back sides face the same direction. Select for documents whose images on the front and back sides face in opposite directions. LINKS Sending Faxes(P. 114) Making a Call before Sending Faxes (Manual Sending)(P. 147) Faxing 138Changing Default Settings 1469-02K The default settings are the settings that are displayed whenever you turn ON the machine, or when you press . If you change these default settings to match the operations that you perform frequently, you can eliminate the need to configure the same settings every time you send faxes. Select the setting Change the default value of the selected item Settings Select the item you want to set, and change the default value. LINKS Sending Faxes(P. 114) Various Fax Settings(P. 133) Fax Settings (P. 496) Faxing 139Canceling Sending Faxes 1469-02L If you want to cancel sending faxes immediately after pressing , tap on the display or press . You can also cancel sending faxes after checking the fax status. Use to cancel Press to cancel If the screen displays a list of documents when is pressed Documents have been scanned and are waiting to be processed. Select the document to cancel. Use to cancel Select the document Faxing 140Fax details The number of sending document, settings, and other details are displayed. If you only want to check the details without sending, press to return to the fax main screen. Cancels sending. LINKS Sending Faxes(P. 114) Checking Status and Log for Sent and Received Documents(P. 163) Faxing 141Receiving Faxes 1469-02R This section describes the methods for receiving faxes and how to set up the machine to receive faxes. You need to complete some procedures for using fax functions before specifying the receiving settings. Configuring Initial Settings for Fax Functions(P. 106) The machine can print received fax documents on A4 or Letter size paper. If received fax documents are printed on other paper sizes, a portion of the page may not be printed or a page may be printed on two separate sheets of paper. Methods for Receiving Faxes The machine provides the following receiving methods. Select the method that best suits your needs and then set it up by following the procedures in Setting Up the Machine to Receive Faxes(P. 143) . Dedicated to receiving faxes The machine receives faxes automatically. Even if someone makes a call to you, you cannot talk to the caller. Switch)> When the call is a fax The machine receives the fax automatically. When the call is a telephone call An incoming call rings. Pick up the handset to answer the call. You need to connect your telephone to the machine beforehand. When the call is a fax An incoming call rings. Pick up the handset. If you hear a beep, tap to receive faxes. When the call is a telephone call An incoming call rings. Pick up the handset and start your conversation. You need to connect your telephone to the machine beforehand. You can set the machine to automatically receive faxes when an incoming call rings within a specified timeframe. Switch to Auto RX(P. 503) Machine> When the call is a fax After an incoming call rings, the machine receives the fax automatically. When the call is a telephone call The answering machine activates, enabling the caller to leave a message. If you pick up the handset before the answering machine starts recording a message, you can talk with the caller. Faxing 142 You need to connect your answering machine to the machine beforehand. Set the answering machine to answer after a few rings. We recommend that you add approximately 4 seconds of silence at the beginning of the message or set the maximum recording time to 20 seconds. If you have subscribed to a Distinctive Ring Pattern Detection (DRPD) service provided by your telephone company, this receiving mode is available. This service assigns two or more telephone numbers with distinctive ring patterns to a single telephone line. You can use one of these numbers for faxes and one for telephone calls. When the machine receives a call, it automatically recognizes the ring pattern and your telephone rings differently depending on whether the call is a fax or telephone call. If the ring pattern is for a fax, the machine automatically receives the fax. For more information about this service, contact your telephone company. You need to connect your telephone to the machine beforehand. Depending on the type of telephone connected to it, the machine may not be able to send or receive faxes properly. If you are connecting an external telephone with fax functions, set the telephone to not receive faxes automatically. If you pick up the telephone handset and hear a beep, the call is a fax. You can receive the fax just by using the telephone to enter a specific ID number. Using a Telephone to Receive Faxes (Remote Reception)(P. 144) Setting Up the Machine to Receive Faxes 1 Press and tap . 2 Tap . 3 Select the receiving method. Faxing 143When selecting Specify the following three settings as necessary. When the setting is complete, tap . Enables you to specify the duration during which the machine determines whether an incoming call is a fax or a telephone call. (Setting values: 4 to 30 seconds; default setting: 6 seconds) Enables you to specify the duration during which an incoming call rings for a telephone call. (Setting values: 15 to 300 seconds; default setting: 15 seconds) Enables you to specify how the machine operates if you do not pick up the handset while an incoming call is ringing. Select to disconnect the call or to receive an incoming fax. (Default setting: ) When selecting Select the ring pattern that your telephone company assigned to your fax number. If you want to print received documents on both sides of paper: Print on Both Sides(P. 503) If you want to print information, such as reception date and time, at the bottom of received documents: RX Page Footer (P. 504) If you want to continue printing even when the toner cartridge is low: Continue Print. When Near Cart. Life End (P. 505) Using a Telephone to Receive Faxes (Remote Reception) When you pick up the telephone and get a fax signal, you do not need to go to the machine to receive the fax. Just enter a specific ID number (default setting: 25) with the telephone, and you can start receiving the fax. When the telephone is not directly connected with the machine, the remote reception function is not available. Faxing 1441 When an incoming call rings, pick up the telephone handset. 2 If you hear a beep, enter the ID number for Remote Reception with the telephone. The ID number is set to 25 by default. You can change this number as necessary. Remote RX(P. 502) 3 Hang up the handset. LINKS Sending and Receiving Faxes According to Your Purposes(P. 146) Checking Status and Log for Sent and Received Documents(P. 163) Faxing 145Sending and Receiving Faxes According to Your Purposes 1469-02S In addition to the basic sending and receiving methods, there are a variety of other methods to suit your purposes. Making a Call before Sending Faxes (Manual Sending)(P. 147) Sending Faxes to Multiple Destinations Simultaneously (Sequential Broadcast)(P. 148) Storing Received Faxes into Memory (Memory Reception) (P. 150) Forwarding Received Faxes(P. 154) Receiving Fax Information Services(P. 161) LINKS Sending Faxes(P. 114) Receiving Faxes(P. 142) Checking Status and Log for Sent and Received Documents(P. 163) Faxing 146Making a Call before Sending Faxes (Manual Sending) 1469-02U You can send faxes manually at the end of a phone conversation. When you hear a beep over the phone, it means the recipient is trying to receive your faxes. Press to send your faxes. You need to connect your telephone to the machine beforehand. 1 Place the document(s). Placing Documents(P. 41) The machine cannot automatically scan both sides of the documents in Manual Sending. 2 Press and tap . 3 Specify the scanning settings as necessary. Various Fax Settings(P. 133) 4 Dial the recipient's fax number. 5 Ask the recipient to set their fax machine to receive your faxes. If you hear a beep, proceed to step 6. 6 Press , and hang up the handset. LINKS Sending Faxes(P. 114) Canceling Sending Faxes(P. 140) Checking Status and Log for Sent and Received Documents(P. 163) Faxing 147Sending Faxes to Multiple Destinations Simultaneously (Sequential Broadcast) 1469-02W You can send faxes to up to 114 destinations at once. Use the numeric keys, the Address Book, coded dial numbers, or one-touch buttons to specify destinations. When is set to , you cannot use this feature. Prohibiting Sequential Broadcasting(P. 421) You need to register destinations in the Address Book or one-touch buttons before using this feature. Registering in the Address Book(P. 60) Registering Destinations for One-Touch Dial(P. 65) 1 Place the document(s). Placing Documents(P. 41) 2 Press and tap . 3 Specify the destination. To specify with the numeric keys, enter the fax number, and tap . To specify any additional destinations, select before repeating the same procedure. To specify from the Address Book Specifying from Address Book(P. 121) Faxing 1484 Specify the scanning settings as necessary. Select the settings. Various Fax Settings(P. 133) 5 Press to start sending. LINKS Sending Faxes(P. 114) Canceling Sending Faxes(P. 140) Checking Status and Log for Sent and Received Documents(P. 163) Faxing 149Storing Received Faxes into Memory (Memory Reception) 1469-02X You can store received faxes into memory, and then print them later. This feature can prevent unauthorized persons from seeing confidential documents unintentionally. You can also preview received documents using the Remote UI. Storing Documents into Memory(P. 150) Printing Documents in Memory(P. 151) Checking/Deleting Documents in Memory(P. 151) Previewing Documents from the Remote UI(P. 152) The documents in memory can be also forwarded to a destination. Selecting a Document to Forward(P. 155) Storing Documents into Memory To store received documents into memory, set to . You can also specify optional settings such as a time setting that specifies a period of time during the day in which received documents are stored in memory. Specify each setting If a screen for entering a PIN is displayed, enter the PIN with the numeric keys and tap . Setting the System Manager PIN(P. 397) Enables you to print RX Result reports every time documents are stored into memory. To print reports, tap . You also need to set to . RX Result Report(P. 613) Specify a period of time during the day in which received documents are stored in memory. If you do not set a period of time, the machine stores every document into memory when Memory Reception is turned on. Faxing 150Printing Documents in Memory To print received documents in memory, set to . All the documents in memory are printed. You cannot select a specific document for printing. If a time for the feature to deactivate has been specified, the documents are automatically printed at the specified time. If a screen for entering a PIN is displayed, enter the PIN with the numeric keys and tap . Setting the System Manager PIN(P. 397) Checking/Deleting Documents in Memory You can check detailed information about the documents stored in memory, including sender fax numbers and number of pages sent, and then delete unnecessary documents. 1 Press . 2 Tap . 3 Tap . Faxing 1514 Select the document you want to check. To delete the checked document 1 Tap . 2 Tap . Previewing Documents from the Remote UI From the Remote UI, you can check the content of documents saved in memory. This allows you to check whether the document is needed, and then delete it or print it. You cannot select a specific document for printing. If a time for the feature to deactivate has been specified, the documents are automatically printed at the specified time. 1 Start the Remote UI and log on in System Manager Mode. Starting Remote UI(P. 449) 2 Click [Status Monitor/Cancel]. Faxing 1523 [RX] [Job Status] Click the document you want to check. Up to 3 pages starting from the top of a document can be previewed. Actual print results may be different from the document as previewed. LINKS Receiving Faxes(P. 142) Checking Status and Log for Sent and Received Documents(P. 163) Faxing 153Forwarding Received Faxes 1469-02Y You can forward received documents to other destinations. You can select a document from among all the documents received in memory for forwarding, or set the machine to automatically forward every received document to specified destinations. Available destinations for forwarding are limited to the destinations registered in the Address Book. If no destinations are registered, register destinations in the Address Book before using this feature. Registering in the Address Book(P. 60) E-mail addresses and shared folders in computers can be specified as forwarding destinations on the MF249dw / MF247dw only. Faxing 154Selecting a Document to Forward 1469-030 The machine forwards the document that you select from among all the documents received in memory. To use this feature, first activate the Memory Reception feature. Storing Received Faxes into Memory (Memory Reception) (P. 150) As long as the Memory Reception feature is not deactivated, the documents in memory are not deleted even after they are forwarded; the same documents can be forwarded multiple times. Only fax numbers can be specified for forwarding destinations. 1 Press . 2 Tap . 3 Tap . 4 Select the document you want to forward. 5 Tap . Faxing 1556 Select the forwarding destination from the Address Book. For instructions on how to use the Address Book, see Specifying from Address Book(P. 121) . The document is forwarded to the specified destination. Faxing 156Forwarding All the Received Documents Automatically (MF249dw / MF247dw) 1469-031 The machine can forward all the received documents to specified destinations. Even if you are out of the office, you can receive fax information anytime, anywhere. Specifying Settings for Documents to be Forwarded Automatically(P. 157) Printing Documents to be Forwarded(P. 157) Printing/Resending/Deleting Documents that Failed to be Forwarded(P. 158) Only e-mail addresses and shared folders can be specified for forwarding destinations. Received documents are converted and sent as PDF files. Specifying Settings for Documents to be Forwarded Automatically While the Forwarding feature is activated, all the documents to be received are automatically forwarded. Select the forwarding destination from the Address Book For instructions on how to use the Address Book, see Specifying from Address Book(P. 121) . Printing Documents to be Forwarded If you want to check the documents to be forwarded for yourself, you can set the machine to print the documents whenever they are forwarded, or to print only the documents that failed to be forwarded. Select or Faxing 157 Prints all the documents to be forwarded. Prints only the documents that failed to be forwarded. Printing/Resending/Deleting Documents that Failed to be Forwarded You can store documents that failed to be forwarded in memory, and print, resend, or delete them later. Storing Documents that Failed to be Forwarded in Memory Printing/Resending/Deleting Documents Stored in Memory 1 Press . 2 Tap . 3 Select the document you want to check. Faxing 158To print the checked document 1 Tap . 2 Tap . 3 Tap . To resend the checked document 1 Tap . 2 Tap . 3 Select the forwarding destination from the Address Book. Faxing 159 Only fax numbers can be specified for forwarding destinations. For instructions on how to use the Address Book, see Specifying from Address Book(P. 121) . To delete the checked document 1 Tap . 2 Tap . LINKS Receiving Faxes(P. 142) Checking Status and Log for Sent and Received Documents(P. 163) Faxing 160Receiving Fax Information Services 1469-032 Through fax information services, you can easily get a variety of helpful lifestyle and work information from companies and organizations. This section describes a typical procedure for receiving these services. Depending on the service, actual procedures may differ from the ones described below. Follow the procedures for the service you are using. 1 Press and tap . 2 Tap . If an external telephone is connected to the machine, you can pick up the handset instead of tapping . 3 When you hear a dial tone, dial the information service. 4 When the recorded message of the information service answers, press . This step is unnecessary if the machine is using a tone-dialing line. Faxing 1615 Use the numeric keys to enter the service number assigned for the information you want to receive. You can also use the keypad on the telephone to enter the information service number. 6 Tap . If you have picked up the handset, hang it up. LINKS Receiving Faxes(P. 142) Faxing 162Checking Status and Log for Sent and Received Documents 1469-033 The statuses and communication logs for sent and received fax documents can be checked separately for sending and receiving. You can check detailed document information, including destinations and number of pages, and you can delete unnecessary documents. When is set to , you cannot check the communication logs. Display Job Log (P. 532) The destinations in Manual Sending cannot be checked because they are not displayed. 1 Press . 2 Tap or . 3 Check the statuses and communication logs for sent and received documents. To check the statuses for sent and received documents 1 Tap . 2 Select the document whose status you want to check. Faxing 163 / Displays a list of the documents that are being sent and received or are waiting to be processed. Displays detailed information about the document selected from the list. If you specified multiple destinations, the number of specified destinations is displayed on the screen. To check the details of specified multiple destinations, tap . If you find an unnecessary document, tap or , and tap . To check the communication logs for sent and received documents 1 Tap . 2 Select the document whose log you want to check. / Displays a list of the documents that were sent and received. is displayed when a document was sent or received successfully, and is displayed when a document failed to be sent or received because it was canceled or there was some error. Displays detailed information about the document selected from the list. If the column shows a three-digit number This number represents an error code. When an Error Code Appears(P. 558) LINKS TX Result Report(P. 608) Communication Management Report(P. 611) RX Result Report(P. 613) Faxing 164Importing/Exporting Address Book Data with the Supplied Software 1469-034 You can export Address Book data saved on the machine to a computer using the Address Book Import/Export Tool contained on the supplied DVD-ROM. The data can be re-imported, providing a secure backup in case Address Book data becomes erased due to repairs or maintenance. Use the Address Book Import/Export Tool with the machine and computer connected via a USB cable. 1 Press and tap . 2 Tap . If a screen for entering a PIN is displayed, enter the PIN with the numeric keys and tap . Setting the System Manager PIN(P. 397) 3 Tap . 4 Place the provided DVD-ROM in the PC. When the next screen appears, click [Exit]. Faxing 1655 [Start] [Computer] Right-click the DVD-ROM icon, and click [Open] in the pop-up menu. 6 Open the [AddressBookTool] folder, and double-click [AddressBookTool.exe]. 7 Follow the on-screen instructions. To import Address Book data, click the [Import] tab. To export Address Book data, click the [Export] tab. Faxing 166Sending Faxes from Your Computer (PC Fax) 1469-0E5 You can send fax documents created on your computer application directly from your computer. This feature eliminates the need to print documents for faxing and saves paper. You need to complete some procedures, such as specifying the basic fax settings ( Configuring Initial Settings for Fax Functions(P. 106) ) and referring to the MF Driver Installation Guide to install the fax driver on your computer, before using this feature. If you are a Mac OS user, see the Fax Driver's User's Guide for installing the fax driver and see the Fax Driver's Help for using fax functions. Depending on the operating system and the version of the fax driver you are using, the fax driver screens in this manual may differ from your screens. About the Fax Driver Help Clicking [Help] on the fax driver screen displays the Help screen. On this screen you can see information that is not in the User's Guide, including information about driver features such as registering frequently used settings and how to set up those features. Faxing 167Sending PC Faxes 1469-0E6 When is set to on the machine, you cannot send faxes from computers. Prohibiting PC Faxing(P. 417) 1 Open a document in an application and display the print dialog box. How to display the print dialog box differs for each application. For more information, see the instruction manual for the application you are using. 2 Select the fax driver for this machine, and click [Print]. When sending from the Windows Store app in Windows 8/10/Server 2012 Display the charms on the right side of the screen and use the procedure shown below. Windows 8/Server 2012 Tap or click [Devices] the fax driver for this machine [Print]. Windows 8.1/Server 2012 R2 Tap or click [Devices] [Print] the fax driver for this machine [Print]. Windows 10 Tap or click [Print] in the application menu the fax driver for this machine [Print]. If you send faxes using this method, only a limited number of fax functions are available. If the message [The printer requires your attention. Go to the desktop to take care of it.] is displayed, go to the desktop and proceed to step 3. This message appears when the machine is set to display the user name during sending a fax and similar instances. 3 Specify the destination. To specify only one destination 1 Click the [Enter Destination] tab. 2 Set the communication mode and fax number (or URI). Faxing 168To specify multiple destinations at once 1 Click the [Select Destination] tab. 2 Click [Add Destination]. 3 Set the communication mode and fax number (or URI), and click [OK]. 4 Repeat steps 2 and 3 to add concurrent destinations. You can also add a destination by clicking [Add Next Destination] in step 3. If you need to specify a number to dial an outside line, select [Detailed Settings] [Add Outside Dialing Prefix to G3/IP Fax Number] and enter the number in [Outside Dialing Prefix]. The specified number is added to the beginning of the fax number when the machine dials. Faxing 169 To make it easier to specify destinations using the Address Book, see Using Registered Destinations(P. 182) . Selecting [Store Sent Fax Information and Image] enables you to store the logs for sending documents and check detailed information of a sent document along with its image, including destinations and number of pages. For more information, click [Help] on the fax driver screen. When the [Confirm Fax Number] or [Confirm URI] field is active, also enter the appropriate number in the field. The setting of whether to confirm entered numbers can be changed in the fax driver screen. For more information, click [Help] on the fax driver screen. 4 Attach a cover sheet to the document as necessary. Attaching Cover Sheets to PC Faxes(P. 171) 5 Click [Send] to send the document. Faxing 170Attaching Cover Sheets to PC Faxes 1469-0E7 You can attach a cover sheet to the document you are sending. Select a cover sheet from three preset cover sheets in the fax driver, or create your own custom cover sheets. For more information, click [Help] on the fax driver screen. 1 Open a document in an application and display the print dialog box. How to display the print dialog box differs for each application. For more information, see the instruction manual for the application you are using. 2 Select the fax driver for this machine, and click [Print]. 3 Click the [Cover Sheet] and specify each setting. [Cover Sheet Attachment] Select [Different Sheet to Each Destination] or [Same Sheet to All Destinations]. Faxing 171 [Style] Select a cover sheet from the three preset cover sheets ([Template 1] to [Template 3]). The layout of the selected cover sheet is displayed in the image on the left. [Items to Include] Displays items that are to be included on a cover sheet. To change the items to be included, click [Settings]. [Sender] tab Select the sender items you want to include and enter the information. [Destination] tab Select the destination items you want to include and enter the information. Destination names, company names, department names, and fax numbers specified in the [Select Destination]/[Enter Destination] tab ( Sending PC Faxes(P. 168) ) are included on the cover sheet. [Logo] tab/[Signature] tab Specify each setting. The following screen shows an example for when the [Logo] tab is selected. Faxing 172 With/without logos or signatures Select [Print with Logo] or [Print with Signature] if you want to include logos or signatures on the cover sheet. Have the bitmap files for logos or signatures ready beforehand. Location of logos or signature files Specify the location where logos or signatures files are saved. Click [Browse] to locate the file you are using for logos or signatures. Size and position of the specified logos or signatures Adjust the size and position of the specified logos or signatures while checking the image displayed on the left. [Details] tab [Include Number of Sheets to Send] Select this check box if you want to include the number of sheets that you are going to send in the cover sheet and specify the number of sheets in [Number of Sheets to Send]. The number of sheets to send is not counted automatically. The value specified here is included in the cover sheet. [Include Title] Select this check box if you want to add a title to the cover sheet and enter the title in [Title]. 4 If you want to insert an attention note, select [Insert Attention Note] and select a note from the [Attention Note] drop-down list. Attention notes such as "Urgent" and "Confidential" are available. You can also enter characters directly in [Attention Note] instead of selecting a note from the list. You can also add comments in [Comment to Include]. Faxing 1735 Click [Preview] to check the contents of the cover sheet, and if everything is correct, click [OK]. To modify the contents, perform the steps from 3 again. The specified cover sheet is attached to the fax when the fax is sent. Faxing 174Using Address Book for PC Faxes 1469-0E8 Once you register frequently used destinations for PC faxes in the Address Book, you can easily specify destinations whenever you send PC faxes. Also, Address Book data in CSV format created on applications such as Microsoft Excel can be imported into the machine, or the Address Book data can be exported to a file for use on other fax machines or applications. Changing Location to Save Address Book Data The location to save Address Book data can be changed to any arbitrary folder. You cannot use the Address Book if you do not have permission to access the folder where the Address Book is saved. In this case, change the save location of the Address Book. 1 Open the printer folder. Displaying the Printer Folder(P. 666) 2 Right-click the fax driver icon for this machine and click [Printing preferences]. 3 Click the [Select Destination] tab [Edit Address Book]. 4 Click [Specify a Folder]. Faxing 1755 Specify the location to save the Address Book data, and click [OK]. Save the Address Book data in a folder, such as the [My Documents] folder, where you have write permission. 6 Click [New] or [Copy]. To create a new and empty Address Book, click [New], and to just change the save location while keeping the present Address Book content as is, click [Copy]. Even if you change the Address Book save location, it does not result in deletion of the Address Book data in the original folder. If Address Book data already exists in the save location specified in step 5, the following message is displayed. If you want to use the existing Address Book, click [Use as-is], and if you want to overwrite it with the present Address Book, click [Overwrite]. Faxing 176Faxing 177Registering Destinations 1469-0E9 This section describes how to register destinations in the Address Book for PC faxes. You can select single destinations from among those registered in the Address Book to make one group destination (Group Dial), which is useful when sending to multiple destinations at once. Registering Destinations(P. 178) Registering Multiple Destinations as One Destination (Group Dial)(P. 180) A total of 6,000 destinations can be registered: 3,000 for single destinations and 3,000 for group destinations. You can select and combine registered group destinations and register them as separate group destinations. You cannot use the Address Book if you do not have permission to access the folder where the Address Book is saved. Log on as a user who has permission to access the folder, or change the save location of the Address Book. Changing Location to Save Address Book Data(P. 175) Registering Destinations 1 Open the printer folder. Displaying the Printer Folder(P. 666) 2 Right-click the fax driver icon for this machine and click [Printing preferences]. 3 Click the [Select Destination] tab [Edit Address Book]. Faxing 1784 Click [Add Person]. To change or delete registered destinations, select a destination from [Address Book], and click [Edit] or [Delete]. 5 Specify each setting and click [OK]. Address Enter the recipient name, company name, and department name. [Notes] Enter comments as necessary. Fax Number Enter the fax number(s). Hyphens can be inserted between numbers as necessary. If you want to add explanations of the uses for the fax numbers, such as "Home" or "Office", enter them in [Description]. Faxing 179Registering Multiple Destinations as One Destination (Group Dial) 1 Open the printer folder. Displaying the Printer Folder(P. 666) 2 Right-click the fax driver icon for this machine and click [Printing preferences]. 3 Click the [Select Destination] tab [Edit Address Book]. 4 Click [Add Group]. To change or delete registered destinations, select a destination from [Address Book], and click [Edit] or [Delete]. Faxing 1805 Specify each setting and click [OK]. [Group Name] Enter a group name such as "Sales Department 1." [Show] Select the type of the destinations to display in [Available Destinations], from which you can select the destinations to register in Group Dial. [Person] Displays single destinations. [Group] Displays group destinations. [All] Displays all the destinations registered in the Address Book. [Available Destinations] Select the destinations to register in Group Dial, and click [Add]. The selected destinations are displayed in [Current Group Members]. To select multiple destinations, click the destinations while holding down [SHIFT] key or [CTRL] key. To delete a destination from [Current Group Members], select a destination and click [Delete]. [Notes] Enter comments as necessary. Faxing 181Using Registered Destinations 1469-0EA This section describes how to specify destinations registered in the Address Book. Registering Destinations(P. 178) You cannot use the Address Book if you do not have permission to access the folder where the Address Book is saved. Log on as a user who has permission to access the folder, or change the save location of the Address Book. Changing Location to Save Address Book Data(P. 175) 1 Open a document in an application and display the print dialog box. How to display the print dialog box differs for each application. For more information, see the instruction manual for the application you are using. 2 Select the fax driver for this machine, and click [Print]. 3 Click the [Select Destination] tab select the Address Book from [Address Book List]. 4 Select a destination and click [Add to Destination List]. Faxing 182 To specify multiple destinations, repeat step 4. You can search for destinations with [Address List]. Clicking [Edit Address Book] allows you to edit the Address Book. Faxing 183Importing/Exporting Address Book Data from the Fax Driver 1469-0EC Address Book data in CSV format created on applications such as Microsoft Excel can be imported into the machine, or the Address Book data can be exported to a file for use on other fax machines or applications. Importing Address Book Data(P. 184) Exporting Address Book Data(P. 185) Importing Address Book Data The file formats that can be read into the fax driver are the following three: CSV file (*.csv), Canon Address Book file (*.abk), and device configuration information file (*.dcm). 1 Open the printer folder. Displaying the Printer Folder(P. 666) 2 Right-click the fax driver icon for this machine and click [Printing preferences]. 3 Click the [Select Destination] tab [Edit Address Book]. 4 Click [Import]. Faxing 1845 Select the file to import and click [Open]. For a CSV file, specify the separators used in the file. The destinations imported from the file are displayed in [Address Book]. Exporting Address Book Data The file formats that can be written out from the fax driver are the following two: CSV file (*.csv) and Canon Address Book file (*.abk). Faxing 1851 Open the printer folder. Displaying the Printer Folder(P. 666) 2 Right-click the fax driver icon for this machine and click [Printing preferences]. 3 Click the [Select Destination] tab [Edit Address Book]. 4 Click [Export]. Faxing 186 If you have selected [Protect with Password when Exporting Address List] in the dialog box that is displayed when [Security Settings] of the [Special] tab is clicked, a dialog box for entering a password is displayed when you click [Export]. For more information, click [Help] on the fax driver screen. 5 Specify the location to save the file, the file name, and the file format, and then click [Save]. For a CSV file, specify the separators used in the file. The Address Book data is exported to the specified location. Faxing 187Using the Machine as a Printer Using the Machine as a Printer .............................................................................................................. 189 Printing from a Computer ................................................................................................................................ 190 Printing a Document .................................................................................................................................... 191 Canceling Prints ........................................................................................................................................... 195 Checking the Printing Status ........................................................................................................................ 198 Various Print Settings ................................................................................................................................... 199 Enlarging or Reducing ........................................................................................................................... 201 Switching 1-Sided and 2-Sided Printing (MF249dw / MF247dw) ............................................................. 203 Collating Printouts by Page .................................................................................................................... 205 Printing Multiple Pages onto One Sheet ................................................................................................ 207 Printing Posters ..................................................................................................................................... 209 Printing Booklet (MF249dw / MF247dw) ................................................................................................ 211 Printing Borders .................................................................................................................................... 213 Printing Dates and Page Numbers ......................................................................................................... 214 Printing Watermarks .............................................................................................................................. 216 Selecting Document Type ...................................................................................................................... 218 Saving Toner .......................................................................................................................................... 220 Combining and Printing Multiple Documents ........................................................................................ 222 Configuring Print Settings to Your Needs ..................................................................................................... 226 Registering Combinations of Frequently Used Print Settings ................................................................. 227 Changing Default Settings ..................................................................................................................... 229 Using the Machine as a Printer 188Using the Machine as a Printer 1469-03E There are many ways to use the machine as a printer. You can print documents on your computer by using the printer driver, or print from mobile devices. Make full use of the print functions to suit your needs. Printing from a Computer You can print a document made on your computer by using the printer driver. Printing from a Computer(P. 190) Printing from Mobile Devices Linking mobile devices such as smartphones or tablets to this machine provides a quick and easy way to print photos and web pages. The machine also supports Google Cloud Print. Can Be Used Conveniently with a Mobile Device (P. 289) Using Google Cloud Print(P. 308) Using the Machine as a Printer 189Printing from a Computer 1469-03F You can print a document made with an application on your computer by using the printer driver. There are useful settings on the printer driver, such as enlarging/reducing and 2-sided printing, that enable you to print your documents in various ways. Before you can use this function, you need to complete some procedures, such as installing the printer driver on your computer. For more information, see "MF Driver Installation Guide". About the Printer Driver Help Clicking [Help] on the printer driver screen displays the Help screen. On this screen, you can see the detailed descriptions that are not in the User's Guide. If you are a Mac OS user, see Printer Driver's User's Guide for installing the printer drivers and Printer Driver's Help for using print functions. Depending on the operating system and the type or version of the printer driver you are using, the printer driver screens in this manual may differ from your screens. If you are using the MF249dw / MF247dw, you can use the PCL6 printer driver as well as the UFRII LT printer driver. The available print settings vary depending on the printer driver. For more information, click [Help] on each printer driver screen. Using the Machine as a Printer 190Printing a Document 1469-0EE This section describes how to print a document on your computer by using the printer driver. Paper settings on the machine Normally, it is necessary to specify the paper size and type for the paper loaded in each paper source before proceeding to printing. Specifying Paper Size and Type(P. 56) 1 Open a document in an application and display the print dialog box. How to display the print dialog box differs for each application. For more information, see the instruction manual for the application you are using. 2 Select the printer driver for this machine, and click [Preferences] or [Properties]. The screen that is displayed differs depending on the application you are using. 3 Specify the paper size. [Page Size] Select the size of a document made in the application. Using the Machine as a Printer 191 [Output Size] Select the size of paper on which the document will be actually printed. If the selected size differs from the one specified in [Page Size], the document is printed enlarged/reduced automatically according to the selected size. Enlarging or Reducing(P. 201) Clickable UI You can easily specify the page layout, binding position, etc. intuitively on the preview image. For more information, click [Help] on the printer driver screen. 4 In the [Page Setup] tab, select the paper type. Set [Paper Type] according to the type of paper to be used in the printing. Loading Paper(P. 45) 5 Specify other print settings as necessary. Various Print Settings(P. 199) You can register the settings you specified in this step as a "profile" and use the profile whenever you print. You can eliminate the need to specify the same settings every time you print. Registering Combinations of Frequently Used Print Settings(P. 227) 6 Click [OK]. Using the Machine as a Printer 1927 Click [Print] or [OK]. Printing starts. On some applications, a screen like shown below appears. To cancel printing, click [Cancel] when the screen shown above is displayed. After the screen disappears or if the screen is not displayed, you can cancel printing in other ways. Canceling Prints(P. 195) When printing from the Windows Store app in Windows 8/10/Server 2012 Display the charms on the right side of the screen and use the procedure shown below. Windows 8/Server 2012 Tap or click [Devices] the printer driver for this machine [Print]. Windows 8.1/Server 2012 R2 Tap or click [Devices] [Print] the printer driver for this machine [Print]. Windows 10 Tap or click [Print] in the application menu the printer driver for this machine [Print]. If you print using this method, only a limited number of print settings are available. If the message [The printer requires your attention. Go to the desktop to take care of it.] is displayed, go to the desktop and follow the instructions in the displayed dialog box. This message appears when the machine is set to display the user name during printing and similar instances. LINKS Using the Machine as a Printer 193Managing Documents and Checking the Machine Status(P. 455) Using the Machine as a Printer 194Canceling Prints 1469-0EF You can cancel printing from your computer or on the operation panel of the machine. From a Computer(P. 195) From the Operation Panel(P. 196) From a Computer You can cancel printing from the printer icon displayed on the system tray on the desktop. 1 Double-click the printer icon. When the printer icon is not displayed Open the printer folder ( Displaying the Printer Folder(P. 666) ), right-click the printer driver icon for this machine, and click [See what's printing] (or double-click the icon of the printer driver for the machine). 2 Select the document you want to cancel, and click [Document] [Cancel]. 3 Click [Yes]. Printing of the selected document is canceled. Several pages may be output after you cancel printing. Canceling from the Remote UI You can cancel printing from the [Job Status] page on the Remote UI: Checking Current Status of Print Documents(P. 455) Using the Machine as a Printer 195Canceling from an application On some applications, a screen like shown below appears. You can cancel printing by clicking [Cancel]. From the Operation Panel Cancel printing using or . Press to Cancel If the Screen Displays a List of Documents When is Pressed Tap the document to cancel. Check the Print Job Status before Canceling Select the document on the screen Using the Machine as a Printer 196 Several pages may be output after you cancel printing. LINKS Printing a Document(P. 191) Checking the Printing Status(P. 198) Using the Machine as a Printer 197Checking the Printing Status 1469-0EH You can check the current print statuses. Useful in the Following Cases When your documents are not printed for a long time, you may want to see the waiting list of the documents waiting to be printed. When you cannot find your printouts that you thought had been printed, you may want to see whether an error has occurred. 1 Press . 2 Tap . 3 Select the document to check. Displays a list of the documents that are being processed or are waiting to be processed. Displays detailed information about the document selected from the list. LINKS Printing a Document(P. 191) Canceling Prints(P. 195) Using the Machine as a Printer 198Various Print Settings 1469-0EJ There are a variety of settings to suit your needs, such as Enlarged/Reduced and 2-sided Printing. Enlarging or Reducing(P. 201) Switching 1-Sided and 2-Sided Printing (MF249dw / MF247dw) (P. 203) Collating Printouts by Page(P. 205) Printing Multiple Pages onto One Sheet(P. 207) Printing Posters(P. 209) Printing Booklet (MF249dw / MF247dw)(P. 211) Printing Borders(P. 213) Printing Dates and Page Numbers(P. 214) Printing Watermarks(P. 216) Using the Machine as a Printer 199Selecting Document Type(P. 218) Saving Toner(P. 220) Combining and Printing Multiple Documents(P. 222) Using the Machine as a Printer 200Enlarging or Reducing 1469-0EK You can make enlarged or reduced printouts by using a preset print ratio, such as Statement to Letter, or a custom print ratio that you set in increments of 1%. Setting Print Ratio by Specifying the Original Document and Paper Size (Preset Ratio) The print ratio is automatically set based on the document and paper size you have specified. [Basic Settings] tab Select the document size in [Page Size] Select the paper size in [Output Size] [OK] Specifying Print Ratio in Increments of 1% [Basic Settings] tab Select the [Manual Scaling] check box Enter the print ratio in [Scaling] [OK] Using the Machine as a Printer 201 Depending on the selected paper size, you may not be able to set the optimum enlarging/reducing ratio. For example, there may be large blank spaces on your printout, or portions of the document that are missing. The enlarging/reducing settings on some applications have priority over those on the printer driver. LINKS Printing a Document(P. 191) Using the Machine as a Printer 202Switching 1-Sided and 2-Sided Printing (MF249dw / MF247dw) 1469-0EL You can make both 1-sided and 2-sided printouts. The default setting is [2-sided Printing]. Change the setting as necessary. 2-sided printing may not be available with some sizes and types of paper. Paper(P. 648) [Basic Settings] tab Select [1-sided Printing] or [2-sided Printing] in [1-sided/2-sided/Booklet Printing] Select the position to bind in [Binding Location] [OK] [1-sided/2-sided/Booklet Printing] Select [1-sided Printing] or [2-sided Printing]. For [Booklet Printing], see Printing Booklet (MF249dw / MF247dw)(P. 211) . [Binding Location] Specify the position to bind the printouts with a binding tool such as a stapler. Printing orientation will be changed depending on the specified binding position. To specify the margin width for the binding position, click [Gutter]. [Long Edge [Left]] Prints images in such a way that the printed pages are opened horizontally when bound. Using the Machine as a Printer 203[Short Edge [Top]] Prints images in such a way that the printed pages are opened vertically when bound. [Gutter] Specify a binding margin. LINKS Printing a Document(P. 191) Printing Multiple Pages onto One Sheet(P. 207) Printing Booklet (MF249dw / MF247dw)(P. 211) Using the Machine as a Printer 204Collating Printouts by Page 1469-0ER When printing copies of multi-page documents, select [Collate] to print complete sets in sequential page order. This function is useful when preparing handouts for meetings or presentations. [Basic Settings] tab Select [Collate] or [Group] in [Collate/Group] [OK] [Collate/Group] Specify the sorting method of the printouts when printing multiple-page documents. [Collate] The printouts are grouped into complete sets in sequential page order. For example, if you are printing three copies of a five-page document, the printouts will be arranged in the following page order: 1, 2, 3, 4, 5, 1, 2, 3, 4, 5, 1, 2, 3, 4, 5. [Group] The printouts are not collated. For example, if you are printing three copies of a five-page document, the printouts will be arranged in the following page order: 1, 1, 1, 2, 2, 2, 3, 3, 3, 4, 4, 4, 5, 5, 5. Using the Machine as a Printer 205 If you select [Off], whether the printouts are collated or not depends on the setting made on the application. LINKS Printing a Document(P. 191) Using the Machine as a Printer 206Printing Multiple Pages onto One Sheet 1469-0ES You can print multiple pages onto a single sheet. For example, you can print four or nine pages onto a single sheet by using [4 on 1] or [9 on 1]. Use this function if you want to save paper or to view your document in thumbnails. To save more paper, combine this setting with 2-sided printing. Switching 1-Sided and 2-Sided Printing (MF249dw / MF247dw)(P. 203) [Basic Settings] tab In [Page Layout], select the number of pages to print onto a single sheet In [Page Order], select the page distribution layout [OK] [Page Layout] Select the number of pages to print onto a single sheet from [1 on 1] to [16 on 1]. For example, to print 16 pages onto a single sheet, select [16 on 1]. For options such as [Poster [2 x 2]], see Printing Posters(P. 209) . Printing may not be performed properly if you combine this setting with an application setting for collating printouts. Using the Machine as a Printer 207[Page Order] Select a page distribution layout. For example, if you select [Across from Left], the first page is printed on the top left, and then the rest of the pages are arranged rightward. LINKS Printing a Document(P. 191) Switching 1-Sided and 2-Sided Printing (MF249dw / MF247dw)(P. 203) Using the Machine as a Printer 208Printing Posters 1469-0EU You can print one page of a document onto multiple pages. For example, if you make a one-page Letter-size document nine times larger, you will have a poster 3x3 Letter size sheets large after you print the document and paste it together. [Basic Settings] tab In [Page Layout], select the dimensions of your poster (for example, [Poster [2 x 2]]) [OK] [Page Layout] Select the layout for poster printing. There are four size settings:[Poster [1 x 2]], [Poster [2 x 2]], [Poster [3 x 3]], and [Poster [4 x 4]]. Poster size settings cannot be selected when 2-sided printing is enabled. Select [1-sided Printing] in [1- sided/2-sided/Booklet Printing], and then select a poster size setting. [Poster Details] The screen below appears. Using the Machine as a Printer 209[Print Margin Borders] Borders are printed on each page. The borders are helpful if you want to paste the printouts together or cut off the margins. [Set Margins for Cutting/Pasting] Prints margins to allow cutting or pasting. To print markings so that margins can be easily identified, select the [Print Marks for Alignment] check box. [Pages to Print] [All Pages]: Carry out poster printing for all pages. [Specify Pages]: Carry out poster printing only for specified pages. LINKS Printing a Document(P. 191) Enlarging or Reducing(P. 201) Using the Machine as a Printer 210Printing Booklet (MF249dw / MF247dw) 1469-0EW You can print two pages of a document on both sides of paper and then fold your printed pages in half to make a booklet. The printer driver controls the print order in such a way that the page numbers are correctly arranged. Booklet printing may not be available with some sizes and types of paper. The paper that is available for 2- sided printing is also available for booklet printing. See Paper(P. 648) . [Basic Settings] tab Select [Booklet Printing] in [1-sided/2-sided/Booklet Printing] Click [Booklet] to specify detailed settings as necessary [OK] [OK] [1-sided/2-sided/Booklet Printing] Select [Booklet Printing]. For [1-sided Printing] and [2-sided Printing], see Switching 1-Sided and 2-Sided Printing (MF249dw / MF247dw)(P. 203) . [Booklet] The screen below is displayed. Using the Machine as a Printer 211[Booklet Printing Method] [All Pages at Once]: Prints all of the pages at once as a single bundle so that you can make a booklet just by folding the printed pages in half. [Divide into Sets]: Prints as multiple bundles divided by the number of the pages specified on [Sheets per Set]. Bind each bundle, and then combine them as one booklet. Select this option when the document has so many pages that you cannot bind them all into a single booklet. [Specify Booklet Gutter] If you are using a stapler or other binding tools, specify the margin width for binding your booklet. Select the [Specify Booklet Gutter] check box and specify the margin width in [Booklet Gutter]. LINKS Printing a Document(P. 191) Using the Machine as a Printer 212Printing Borders 1469-0EX You can add borders, such as broken lines or double lines, in the margins of printouts. [Page Setup] tab Click [Page Options] Select the border type in [Edging] [OK] [OK] [Edging] Select the border type. Preview Displays a preview with the selected border. LINKS Printing a Document(P. 191) Printing Dates and Page Numbers(P. 214) Printing Watermarks(P. 216) Using the Machine as a Printer 213Printing Dates and Page Numbers 1469-0EY You can print the information such as dates or page numbers, and you can specify where to print this information on the document (upper-left, lower-right, etc.). [Page Setup] tab Click [Page Options] Select the print position of the print date, user name or page number [OK] [OK] [Print Date] Specify the position to print the print date. [Print User Name] Specify the position to print the user name (logon name) for the computer used to print the document. [Print Page Number] Specify the position to print the page number. Changing the Print Format of Dates and Page Numbers You can change formatting details such as font and font size when printing dates, logon names, or page numbers. Click [Format Settings] on the [Page Options] screen shown above to specify the details. Using the Machine as a Printer 214LINKS Printing a Document(P. 191) Printing Borders(P. 213) Printing Watermarks(P. 216) Using the Machine as a Printer 215Printing Watermarks 1469-0F0 You can print watermarks such as "COPY" or "CONFIDENTIAL" over the document. You can create new watermarks or use pre-registered watermarks. [Page Setup] tab Select the [Watermark] check box Select a watermark from the drop-down list [OK] [Watermark] Select the [Watermark] check box to display the list of the watermarks in the drop-down list. Select a watermark from the menu. [Edit Watermark] Displays the screen to create or edit watermarks. Using the Machine as a Printer 216[Add] Click to create a new watermark. Up to 50 watermarks can be registered. [Name] Enter the created watermark name. [Attributes]/[Alignment]/[Print Style] Click each tab to specify the text, color, or print position of the watermark. For more information, click [Help] on the printer driver screen. LINKS Printing a Document(P. 191) Printing Borders(P. 213) Printing Dates and Page Numbers(P. 214) Using the Machine as a Printer 217Selecting Document Type 1469-0F1 You can specify the document type to ensure optimal image quality. There are different settings for photo documents, documents that have charts or graphs, and documents that have design drawings with fine lines. [Quality] tab Select the document type in [Objective] [OK] [Objective] Select an option that suits the document type or purpose of printing. For example, select [General] for general use, or select [Photos] when you want to print photo images in optimal print quality. [General] A versatile option that is suitable when printing most documents. [Publications] Suitable when printing documents that have a mix of photo images, charts, and graphs. [Graphics] Suitable when printing documents that have charts or graphs. [Photos] Suitable when printing photo images. [Designs [CAD]] Suitable when printing design drawings that have many fine lines. [High Definition Text] Suitable when printing documents that have small characters. Using the Machine as a Printer 218 To specify detailed settings for each item selected on [Objective], click [Advanced Settings]. For more information, click [Help] on the printer driver screen. LINKS Printing a Document(P. 191) Using the Machine as a Printer 219Saving Toner 1469-0F2 You can set the printer driver to print documents using less toner. When the toner save setting is enabled, fine lines and portions with lighter print density may become blurred. [Quality] tab Select the document type in [Objective] Click [Advanced Settings] Select [Toner Save] in the [Advanced Settings] screen Select [On] from the drop-down list [OK] [OK] [Objective] Selecting Document Type(P. 218) Select the document type for which you want to enable the toner save setting. Using the Machine as a Printer 220[Advanced Settings] A screen with settings is displayed. Click [Toner Save] and select [On] from the drop-down list on the bottom of the screen. You can specify whether to enable the toner save setting for each document type. Specify the toner save setting for each document type listed in [Objective]. In the [Advanced Settings] screen, you can specify various print settings other than toner save settings. For more information, click [Help] on the printer driver screen. LINKS Printing a Document(P. 191) Using the Machine as a Printer 221Combining and Printing Multiple Documents 1469-0F3 By using Canon PageComposer, you can combine multiple documents into one print job and print the job with specified print settings. This function, for example, enables you to combine documents made with different applications and print all of the pages in the same paper size. 1 Open a document in an application and display the print dialog box. How to display the print dialog box differs for each application. For more information, see the instruction manual for the application you are using. 2 Select the printer driver for this machine, and click [Preferences] or [Properties]. 3 Select [Edit and Preview] in [Output Method]. Click [OK] on the [Information] pop-up screen. Click [OK] at the bottom of the screen. 4 Click [Print] or [OK]. Using the Machine as a Printer 222The Canon PageComposer starts. Printing does not start in this step. 5 Repeat steps 1 to 4 for the documents you want to combine. The documents are added to the Canon PageComposer. 6 From the [Document Name] list, select the documents to combine, and click . To select multiple documents, click the documents while holding down [SHIFT] key or [CTRL] key. 7 Change the settings as necessary, and click [Combine]. The documents selected in step 6 are combined. Using the Machine as a Printer 223 [Print Preview] Displays a preview of the document to be printed. [Document List]/[Print Settings] Click the [Document List] tab to display the documents added in steps 1 to 4. You can remove documents by selecting them in the list and clicking [Delete from List]. Click the [Print Settings] tab to display the screen for specifying print settings such as the number of copies or 1-sided/2-sided printing. The settings specified here are applied to the whole print job. For more information, click [Help] on the Canon PageComposer screen. [Details] Displays the print setting screen of the printer driver. There are fewer settings available than when using the ordinary printing method. Using the Machine as a Printer 2248 On the [Document Name] list, select the combined-document print job you want to print, and click . Printing starts. For instructions on how to cancel printing, see Canceling Prints(P. 195) . LINKS Printing a Document(P. 191) Using the Machine as a Printer 225Configuring Print Settings to Your Needs 1469-0F4 You can register combinations of settings as "Profiles" to suit your different printing needs. Also, you can register the settings that you frequently use as the default setting. Once the default setting is set, the registered settings are automatically displayed on the printer driver screen, and you can skip the operations to specify the print settings and print immediately. Specify "TOP SECRET" for a watermark and register it as a "Profile." Just select this "Profile" when you need it. Registering Combinations of Frequently Used Print Settings(P. 227) Specify [2 on 1] as the user default in the printer driver. The next and following print jobs will be performed so that each two pages are shrinked and printed on one page. Changing Default Settings(P. 229) Using the Machine as a Printer 226Registering Combinations of Frequently Used Print Settings 1469-0F5 Specifying combinations of settings such as "1-sided landscape orientation on Letter size paper" every time you print may be time consuming. If you register these frequently used combinations of print settings as "profiles," you can specify printing settings simply by selecting one of these profiles from the list. This section describes how to register profiles and how to print using them. Registering a Profile(P. 227) Selecting a Profile(P. 228) Registering a Profile 1 Change the settings that you want to register as a profile, and click [Add]. Click the [Basic Settings], [Page Setup], [Finishing], or [Quality] tabs to specify the print settings on each screen as necessary. Various Print Settings(P. 199) 2 Enter a profile name in [Name], select an icon, and then click [OK]. Enter comments on the profile in [Comment] as necessary. Click [View Settings] to see the settings to register. Editing a profile By clicking [Edit] on the right side of [Add] on the screen shown in step 1, you can change the name, icon, or comment of the profiles you have previously registered. You cannot edit the pre-registered profiles. Using the Machine as a Printer 227Selecting a Profile Select the profile that suits your needs, and click [OK]. Changing the settings of the selected profile You can change the settings of a selected profile. In addition, the changed settings can be registered as another profile. LINKS Printing a Document(P. 191) Changing Default Settings(P. 229) Using the Machine as a Printer 228Changing Default Settings 1469-0F6 The default settings are the settings that are first displayed whenever you open the print settings screen of the printer driver, but you can change them. For example, if you want to print all documents in such manner that each two pages are shrinked and printed on one page, specify [2 on 1] as the user default of page layout. From next time on, the printer driver will be opened with [2 on 1] specified as page layout setting and you will not have to change settings each time you print. To perform the following procedure, log on to your computer with an administrator account. 1 Open the printer folder. Displaying the Printer Folder(P. 666) 2 Right-click the printer driver icon for this machine and click [Printing preferences]. 3 Change the settings on the print setting screen, and click [OK]. Click the [Basic Settings], [Page Setup], [Finishing], or [Quality] tabs to specify the print settings on each screen as necessary. Various Print Settings(P. 199) Using the Machine as a Printer 229LINKS Printing a Document(P. 191) Registering Combinations of Frequently Used Print Settings(P. 227) Using the Machine as a Printer 230Using the Machine as a Scanner Using the Machine as a Scanner ........................................................................................................... 232 Preparing to Use the Machine as a Scanner .................................................................................................... 233 Scanning from the Machine .............................................................................................................................. 234 Scanning Using the PC> Button ...................................................................................................... 237 Scanning from a Computer ............................................................................................................................... 241 Scanning Using an Application ..................................................................................................................... 242 Configuring Scan Settings in ScanGear MF ................................................................................................... 244 Convenient Scanning with a Machine-Based Operation (MF249dw / MF247dw) ........................................... 245 Sending Documents as E-Mails Directly from the Machine ........................................................................... 246 Saving Documents Directly in Shared Folder ................................................................................................ 253 Canceling Sending Documents (E-Mail/Shared Folder) ................................................................................. 256 Specifying Detailed Settings ......................................................................................................................... 258 Specifying a Scanning Size ..................................................................................................................... 260 Setting Color Mode ................................................................................................................................ 261 Selecting a File Format ........................................................................................................................... 262 Adjusting Density ................................................................................................................................... 264 Specifying Orientation of Your Document .............................................................................................. 265 Selecting Document Type ...................................................................................................................... 266 Scanning 2-Sided Documents (MF249dw) .............................................................................................. 267 Adjusting Sharpness .............................................................................................................................. 268 Adjusting Balance between File Size and Image Quality ........................................................................ 270 Setting Gamma Values ........................................................................................................................... 271 Sending Using Registered Destinations (E-Mail/Shared Folder) .................................................................... 272 Specifying from Address Book ............................................................................................................... 273 Selecting Destinations Directly by Entering Coded Dial Numbers .......................................................... 276 Specifying Destinations with the One-Touch Buttons ............................................................................ 279 Specifying Previously Used Destinations ................................................................................................ 281 Changing Default Settings ..................................................................................................................... 284 Checking Status and Log for Sent Documents (E-Mail/Shared Folder) .......................................................... 286 Using the Machine as a Scanner 231Using the Machine as a Scanner 1469-049 You can scan original documents by using the operation panel of the machine or an application on a computer. Whichever way you use, the scanned documents are converted into electronic file formats such as PDFs. Use the scan function to convert large-volume paper documents into files so that you can organize them easily. To use this machine as a scanner, you must complete preparations in advance, including installation of software to a computer. For more information, see "MF Driver Installation Guide." To connect the machine to your computer via a network, you must register the machine to the installed software. Preparing to Use the Machine as a Scanner (P. 233) If you are a Mac OS user, see the User's Guide for ScanGear MF for installing the software and for using scan functions. Depending on the operating system and the version of the scanner driver or applications you are using, the screens in this manual may differ from your screens. Scanning from the Machine You can scan and save documents to your computer by using the operation panel of the machine. You can also send documents as e-mail attachments. Scanning from the Machine(P. 234) Convenient Scanning with a Machine-Based Operation (MF249dw / MF247dw)(P. 245) Scanning from a Computer You can scan documents placed on the machine from a computer. The scanned documents are saved to the computer. You can scan using MF Scan Utility (included with the machine), or with other applications such as an image-processing or word-processing application. Scanning from a Computer(P. 241) Scanning from Mobile Devices Linking mobile devices such as smartphones or tablets to this machine provides a quick and easy way to scan documents set on this machine. Can Be Used Conveniently with a Mobile Device (P. 289) Using the Machine as a Scanner 232Preparing to Use the Machine as a Scanner 1469-04A Make sure that the machine and your computer are connected and all software is installed. For how to check, see "MF Driver Installation Guide." To connect via a wireless or wired LAN, you must register this machine in MF Network Scanner Selector. Register by following the procedure below. This procedure is not required if the machine and your computer are connected via USB. The scan function is not available if the machine and your computer are connected in an IPv6 environment. Use IPv4 or a USB connection. 1 Click in the system tray. 2 Select the check box for the machine, and click [OK]. Up to ten computers can be connected at a time on a network to one product (scanner). Using the Machine as a Scanner 233Scanning from the Machine 1469-04C The sequence of "scanning a document and saving it to a computer" can be done entirely from the machine. Scan while specifying what computer documents will be saved to; whether to scan documents in color or black and white; whether to save documents as PDFs or JPEGs; and other settings. 1 Place the document(s). Placing Documents(P. 41) 2 Press and tap . 3 Tap . 4 Select the destination computer. This screen is not displayed if only a computer is connected to the machine via USB. 5 Select the scan type. Using the Machine as a Scanner 234Scan type Color Resolution File format Color 300 dpi JPEG (Exif) Black and white*1 300 dpi PDF (searchable*2) Color 300 dpi JPEG (Exif) Color 300 dpi JPEG (Exif) *1 Documents are scanned in black and white only, with no intermediate shades of gray. *2 A PDF format where characters on the document are scanned as text data and the text can be searched using a computer. To change settings The settings in the table above are all factory default settings. You can change settings from MF Scan Utility. For more information, click [Instructions] on MF Scan Utility. If you are a Mac OS user, see the User's Guide for ScanGear MF. 6 Press . Scanning starts. To cancel, tap . You cannot scan while the ScanGear MF is displayed. Close the screen before scanning. When placing documents in the feeder in step 1 When scanning is complete, the save destination folder is displayed on the computer. When placing documents on the platen glass in step 1 When scanning is complete, follow the procedure below (when file format is PDF). 1 If there are additional pages of documents to be scanned, place the next document on the platen glass, and press . Using the Machine as a Scanner 235 Repeat this step until you finish scanning all of the pages. When there is only one page to be scanned, proceed to the next step. 2 Tap . The save destination folder is displayed on the computer. About the save destination folder By default, the scanned data is saved to the [My Documents] folder. A subfolder named with the scanning date is created, and the data is saved to that folder. You can change the save destination from MF Scan Utility. For more information, click [Instructions] on MF Scan Utility. Scan from the machine more easily If you have regularly used preferences, such as scanning in color or black and white, or a pre-determined computer where scanned documents will be saved, specifying these settings each time you scan can be troublesome. Register these settings in a PC> button so that you can scan with one press of a button. There are two PC> buttons: PC1> and PC2>. You can register your settings in either of these buttons. Scanning Using the PC> Button(P. 237) Other useful scanning functions (MF249dw / MF247dw) You can send scanned documents by e-mail. The documents can also be saved to shared folders. You can accomplish these functions directly from the machine. Sending Documents as E-Mails Directly from the Machine(P. 246) Saving Documents Directly in Shared Folder(P. 253) Using the Machine as a Scanner 236Scanning Using the PC> Button 1469-04E Place a document on the machine, and tap PC1> or PC2>, and scanning starts immediately. The type of scan (color or black and white), the save destination for the document, and other settings can be registered to a button, and documents can be scanned using those settings. This section describes how to register settings in a button and scan with it. Registering Your Settings in the PC> Button(P. 237) Using the PC> Button(P. 239) Registering Your Settings in the PC> Button Register the computer that scanned images are saved in and the type of scan to PC1> or PC2> button. 1 Press and tap . 2 Tap . 3 Select . 4 Tap PC1> or PC2>. Select the button to which you want to register settings. Using the Machine as a Scanner 2375 Select the type of connection that is used between the machine and computer. Select this setting to erase registered settings. Select this setting if the machine and computer are connected via USB. Select this setting if the machine and computer are connected via a network. 6 Select the destination computer. This screen is not displayed if you select in step 5. 7 Select the scan type. Scan type Color Resolution File format Color 300 dpi JPEG (Exif) Black and white*1 300 dpi PDF (searchable*2) *1 Documents are scanned in black and white only, with no intermediate shades of gray. *2 A PDF format where characters on the document are scanned as text data and the text can be searched using a computer. Using the Machine as a Scanner 238Scan type Color Resolution File format Color 300 dpi JPEG (Exif) Color 300 dpi JPEG (Exif) *1 Documents are scanned in black and white only, with no intermediate shades of gray. *2 A PDF format where characters on the document are scanned as text data and the text can be searched using a computer. To change settings The settings in the table above are all factory default settings. You can change settings from MF Scan Utility. For more information, click [Instructions] on MF Scan Utility. If you are a Mac OS user, see the User's Guide for ScanGear MF. Checking the Registered Settings Select PC1> or PC2> Name of destination computer Shows the name of the computer registered as the save destination. Scan type Shows the type of scan that has been set. Using the PC> Button 1 Place the document(s). Placing Documents(P. 41) 2 Press and tap PC1> or PC2> button. Using the Machine as a Scanner 239 To check the settings registered in the button, see Checking the Registered Settings(P. 239) . Scanning starts. To cancel, tap . You cannot scan while the ScanGear MF is displayed. Close the screen before scanning. When placing documents in the feeder in step 1 When scanning is complete, the save destination folder is displayed on the computer. When placing documents on the platen glass in step 1 When scanning is complete, follow the procedure below (when file format is PDF). 1 If there are additional pages of documents to be scanned, place the next document on the platen glass, and press . Repeat this step until you finish scanning all of the pages. When there is only one page to be scanned, proceed to the next step. 2 Tap . The save destination folder is displayed on the computer. About the save destination folder By default, the scanned data is saved to the [My Documents] folder. A subfolder named with the scanning date is created, and the data is saved to that folder. You can change the save destination from MF Scan Utility. For more information, click [Instructions] on MF Scan Utility. LINKS Scanning from the Machine(P. 234) Using the Machine as a Scanner 240Scanning from a Computer 1469-04F There are two ways to scan from a computer: using MF Scan Utility and using an application such as an image- processing or word-processing application. Scanning Using MF Scan Utility MF Scan Utility is an application included with the machine that enables you to scan documents or images to a computer. You can forward the scanned data to a specified application, or attach it to an e-mail message. After installing it from the supplied DVD- ROM, click [MF Scan Utility] displayed in the Windows start menu to start MF Scan Utility. For details on using this utility, click [Instructions] on MF Scan Utility. If you are a Mac OS user, see the User's Guide for ScanGear MF. Scanning Using an Application You can scan images by using an application such as a word-processing or image- processing application, and load the images directly into the application. You do not need to start another application to scan. Using the Machine as a Scanner 241Scanning Using an Application 1469-04H You can scan documents from applications such as image-processing or word- processing software. The scanned image is directly loaded in the application, allowing you to edit or process the image immediately. The following procedure varies depending on the application. The application must be compatible with TWAIN or WIA*. For more information, see the instruction manual for your application. * TWAIN is a standard for connecting image input devices, such as scanners, with computers. WIA is a function that is an integrated standard in Windows. 1 Place the document(s). Placing Documents(P. 41) The second or subsequent documents may not be scanned, or an error message may be displayed depending on the application. In such a case, place and scan one document at a time. When is set to , you must tap in the screen to bring the machine online. Auto Online for Remote Scan(P. 531) 2 From the application, select the start scan command. The procedure for selecting the start scan command varies depending on the application. For more information, see the instruction manual for your application. 3 Select the scanner driver for the machine. Select ScanGear MF or WIA. 4 Configure the scan settings as necessary. For more information about ScanGear MF scan settings, see Configuring Scan Settings in ScanGear MF(P. 244) . 5 Click [Scan]. Scanning of the document starts. Using the Machine as a Scanner 242 When scanning is complete, the scanned image is forwarded to an application. LINKS Configuring Scan Settings in ScanGear MF(P. 244) Using the Machine as a Scanner 243Configuring Scan Settings in ScanGear MF 1469-04J ScanGear MF is a scanner driver included with the machine. You can use ScanGear MF to configure advanced scan settings when you scan. The way of starting ScanGear MF differs depending of the way of scanning from the computer. Starting from MF Scan Utility When scanning from MF Scan Utility, click [ScanGear] to start ScanGear MF. For instructions on how to use ScanGear MF, click [Instructions] on MF Scan Utility. If you are a Mac OS user, see the User's Guide for ScanGear MF. Starting from an Application To scan from applications such as image-processing or word-processing software, select ScanGear MF as scanner driver. Scanning Using an Application(P. 242) For instructions on how to use ScanGear MF, click on the ScanGear MF icon and see the Help. Using the Machine as a Scanner 244Convenient Scanning with a Machine-Based Operation (MF249dw / MF247dw) 1469-04K The machine can convert original documents into electronic file formats such as PDF without using a computer. There are many advantages to digitizing documents. A variety of useful settings are available to suit your needs. Sending Documents as E-Mails Directly from the Machine You can save scanned documents as JPEG images, PDF files or in other digital file formats and send them directly from the machine as e-mail attachments. You can work more efficiently because this feature eliminates the need to use your computer to send scanned documents. Sending Documents as E-Mails Directly from the Machine(P. 246) Saving Documents Directly in Shared Folder You can save scanned documents as JPEG images, PDF files or in other digital file formats and store them in shared folders on computers. This feature is helpful when digitalizing paper documents for sharing. Saving Documents Directly in Shared Folder(P. 253) Using the Machine as a Scanner 245Sending Documents as E-Mails Directly from the Machine 1469-04L This section describes how to scan documents and send them as e-mails directly from the machine. Scanned documents are sent as e-mail attachments in JPEG, PDF, or other digital file formats. You can specify multiple destinations, including Cc/Bcc destinations, just like you can when sending normal e-mails. To send e-mails directly from the machine, you must complete preparations in advance, including specification of mail server settings. Configuring Scan Settings (Sending E-Mail)(P. 358) When you specify multiple destinations, the second and following destinations must be ones registered in the Address Book. As for Cc and Bcc, you can only specify destinations registered in the Address Book. To use the Address Book, you must complete the necessary registration procedure in advance. Registering in the Address Book(P. 60) 1 Place the document(s). Placing Documents(P. 41) 2 Press and tap . 3 Tap . 4 Enter the destination using the numeric keys, and tap . On how to enter text, see Entering Text(P. 38) . Using the Machine as a Scanner 246 To use the Address Book to quickly specify destinations: Sending Using Registered Destinations (E-Mail/ Shared Folder)(P. 272) 5 Specify multiple destinations, including Cc/Bcc destinations, as necessary. Tap , and select the method for specifying destinations. 6 Specify the scanning settings as necessary. Tap the settings. Specifying Detailed Settings(P. 258) The file name of a scanned document is automatically assigned based on the following format: "communication management number (four digits)_sent date and time_document number (three digits).file extension." Example of file names: If a one-page document is converted into a PDF file and sent on October 17, 2015 at 07:00:05 P.M. "0045_151017190005_001.pdf" You cannot specify file names yourself. 7 Specify the subject, body, reply-to address, and priority for the e-mail as necessary. The subject and the priority are set to "Attached Image" and "Standard" respectively by default. The body is not set by default. Enter it as necessary. Without the body text, only scanned documents are sent. The reply-to address is not set by default. If you want to display the reply-to address differently from that of the machine, specify the address from among those registered in the Address Book. If no destination is registered in the Address Book, see Registering in the Address Book(P. 60) . Using the Machine as a Scanner 247To specify subject/body 1 Tap . 2 Tap . 3 Enter the subject using the numeric keys, and tap . 4 Tap . 5 Enter the body using the numeric keys, and tap . 6 Tap . Using the Machine as a Scanner 248To specify reply-to address 1 Tap . 2 Tap . 3 Select a reply-to address from the Address Book. For instructions on how to use the Address Book, see Specifying from Address Book(P. 273) . To specify priority 1 Tap . 2 Select a priority level. Using the Machine as a Scanner 2498 Press to start sending. Scanning of the document starts. To cancel sending, tap . Canceling Sending Documents (E-Mail/Shared Folder) (P. 256) When placing documents in the feeder in step 1 When scanning is complete, the e-mail is sent. When placing documents on the platen glass in step 1 When scanning is complete, follow the procedures below (except if you selected JPEG as a file format in step 6). 1 If there are additional pages of documents to be scanned, place the next document on the platen glass, and press . Repeat this step until you finish scanning all of the pages. When there is only one page to be scanned, proceed to the next step. 2 Tap . The e-mail is sent. If a Send Error Occurs Error notifications are sometimes sent to the e-mail address set to the machine. If you leave it as-is, it may result in an insufficient remaining capacity of mailbox depending on your mail server. It is recommended that you clear the mailbox periodically. To clear the mailbox When the mailbox is cleared, all e-mail in the server mailbox is deleted. When you specify the e-mail account that you use usually, you should first check whether any e-mail in the mailbox needs to be kept. 1 Start the Remote UI and log on in System Manager Mode. Starting Remote UI(P. 449) 2 Click [Settings/Registration]. Using the Machine as a Scanner 2503 Click [Network Settings] [E-Mail Settings]. 4 Click [Clear] in [Clear Mail Box]. 5 Read the message that is displayed, and click [OK]. E-mail is deleted from the mailbox. Using the Machine as a Scanner 251 If you always want to scan with the same settings: Changing Default Settings(P. 284) If you want to specify the e-mail sender name: Register Unit Name (E-Mail)(P. 510) LINKS Checking Status and Log for Sent Documents (E-Mail/Shared Folder)(P. 286) Using the Machine as a Scanner 252Saving Documents Directly in Shared Folder 1469-04R This section describes how to scan documents and save them to a shared folder directly from the machine. Scanned documents are saved as JPEG images, PDF files or in other digital file formats. To save documents directly to a shared folder, you must complete preparations in advance, including specification of the save destination. Configuring the Machine for Scanning to Shared Folders(P. 367) Available destinations for shared folders are limited to the destinations registered in the Address Book. To specify a destination using the Address Book, it is necessary to register the destinations for shared folders beforehand. Setting a Shared Folder as a Save Location(P. 368) Registering Address Book from Remote UI(P. 466) You can only specify one destination at a time. 1 Place the document(s). Placing Documents(P. 41) 2 Press and tap . 3 Tap . 4 Select a destination from the Address Book. For instructions on how to use the Address Book, see Specifying from Address Book(P. 273) . Using the Machine as a Scanner 253 Selecting destinations directly by entering coded dial numbers. You can also specify previously used destinations. Selecting Destinations Directly by Entering Coded Dial Numbers(P. 276) Specifying Previously Used Destinations(P. 281) 5 Specify the scanning settings as necessary. Tap the settings. Specifying Detailed Settings(P. 258) The file name of a scanned document is automatically assigned based on the following format: "communication management number (four digits)_sent date and time_document number (three digits).file extension name." Example of file names: If a one-page document is converted into a PDF file and sent on October 17, 2015 at 07:00:05 P.M. "0045_151017190005_001.pdf" You cannot specify file names yourself. 6 Press to start scanning. Scanning of the document starts. To cancel scanning, tap . Canceling Sending Documents (E-Mail/Shared Folder) (P. 256) When placing documents in the feeder in step 1 When scanning is complete, the documents are scanned to the shared folder. When placing documents on the platen glass in step 1 When scanning is complete, follow the procedures below (except if you selected JPEG as a file format in step 5). 1 If there are additional pages of documents to be scanned, place the next document on the platen glass, and press . Repeat this step until you finish scanning all of the pages. When there is only one page to be scanned, proceed to the next step. 2 Tap . The documents are scanned to the shared folder. Using the Machine as a Scanner 254 If you always want to scan with the same settings: Changing Default Settings(P. 284) LINKS Checking Status and Log for Sent Documents (E-Mail/Shared Folder)(P. 286) Using the Machine as a Scanner 255Canceling Sending Documents (E-Mail/Shared Folder) 1469-04S If you want to cancel sending documents immediately after pressing , tap on the display or press . You can also cancel sending documents after checking the sending status. Use to Cancel Press to Cancel If the Screen Displays a List of Documents When Is Pressed Documents have been scanned and are waiting to be processed. Select the document to cancel. Using the Machine as a Scanner 256Check the Transmission Status before Canceling Select the document LINKS Sending Documents as E-Mails Directly from the Machine(P. 246) Saving Documents Directly in Shared Folder(P. 253) Checking Status and Log for Sent Documents (E-Mail/Shared Folder)(P. 286) Using the Machine as a Scanner 257Specifying Detailed Settings 1469-04U This section describes the settings available when scanning documents. These settings include specifying the file format into which documents are converted and adjusting density to improve the appearance of scanned documents as well as the basic settings such as specifying the document orientation or scanning size. Specifying a Scanning Size(P. 260) Setting Color Mode(P. 261) Selecting a File Format(P. 262) Adjusting Density(P. 264) Specifying Orientation of Your Document(P. 265) Selecting Document Type(P. 266) Scanning 2-Sided Documents (MF249dw)(P. 267) Adjusting Sharpness(P. 268) Adjusting Balance between File Size and Image Quality(P. 270) Using the Machine as a Scanner 258Setting Gamma Values(P. 271) Using the Machine as a Scanner 259Specifying a Scanning Size 1469-04W You can specify the scanning size of your documents. Specify a destination with / Select the document size LINKS Sending Documents as E-Mails Directly from the Machine(P. 246) Saving Documents Directly in Shared Folder(P. 253) Using the Machine as a Scanner 260Setting Color Mode 1469-04X You can specify whether to scan documents in color or black and white. Specify a destination with / Select the color mode LINKS Sending Documents as E-Mails Directly from the Machine(P. 246) Saving Documents Directly in Shared Folder(P. 253) Using the Machine as a Scanner 261Selecting a File Format 1469-04Y You can select the file format to which documents are scanned, from PDF/JPEG/TIFF. For PDF, you can select a highly compressed PDF file with a reduced file size. Specify a destination with / Select a file format Converts a scanned document into a PDF file with no file size reduction. Converts a scanned document into a PDF file with a reduced file size than that of . The scanned document is converted into a JPEG file. The scanned document is converted into a TIFF file. If you select JPEG in and try to scan a document from the platen glass, you can only scan one page. To scan a multiple-page document all at once, use the feeder. Each page of the document is saved as a separate file. If you select TIFF or PDF, you can scan multiple-page documents either from the platen glass or from the feeder and the whole of the scanned document is saved as one file. compresses photos and illustrations on documents more than . The file will be smaller, but the image quality of some documents or the number of documents that can be scanned at once may be lower. For the resolutions of each file format, see Specifications for Scanning to Shared Folders (MF249dw / MF247dw)(P. 656) . LINKS Using the Machine as a Scanner 262Sending Documents as E-Mails Directly from the Machine(P. 246) Saving Documents Directly in Shared Folder(P. 253) Using the Machine as a Scanner 263Adjusting Density 1469-050 You can adjust the density of the scan if the text or images in a document are too light or dark. Specify a destination with / Adjust the density <-> Decreases the density. <+> Increases the density. LINKS Sending Documents as E-Mails Directly from the Machine(P. 246) Saving Documents Directly in Shared Folder(P. 253) Adjusting Sharpness(P. 268) Using the Machine as a Scanner 264Specifying Orientation of Your Document 1469-051 You can specify portrait or landscape orientation. Specify a destination with / Select the document type Select for documents with portrait orientation. Select for documents with landscape orientation. LINKS Sending Documents as E-Mails Directly from the Machine(P. 246) Saving Documents Directly in Shared Folder(P. 253) Using the Machine as a Scanner 265Selecting Document Type 1469-052 You can select the image quality for the scan depending on the document type, such as text-only documents, documents with charts and graphs, or magazine photos. Specify a destination with / Select the document type Suitable when scanning documents that only contain text. Suitable when scanning documents that contain both text and photos. Suitable when scanning documents that contain printed photos, such as magazines or pamphlets. LINKS Sending Documents as E-Mails Directly from the Machine(P. 246) Saving Documents Directly in Shared Folder(P. 253) Using the Machine as a Scanner 266Scanning 2-Sided Documents (MF249dw) 1469-053 The machine can automatically scan the front and back sides of documents in the feeder. The machine cannot scan both sides of documents automatically when the documents are placed on the platen glass. Specify a destination with / <2-Sided Original> Select or Select for documents whose images on the front and back sides face the same direction. Select for documents whose images on the front and back sides face in opposite directions. LINKS Sending Documents as E-Mails Directly from the Machine(P. 246) Saving Documents Directly in Shared Folder(P. 253) Using the Machine as a Scanner 267Adjusting Sharpness 1469-054 You can adjust the sharpness of the image. Increase the sharpness to sharpen blurred text and lines, or decrease the sharpness to improve the appearance of magazine photos. Specify a destination with / Adjust the sharpness <-> Decreases the sharpness, resulting in a softer image. Example: If you want to improve the appearance of magazine photos <+> Increases the image sharpness. Example: If you want to sharpen text and lines written in pencil Using the Machine as a Scanner 268LINKS Sending Documents as E-Mails Directly from the Machine(P. 246) Saving Documents Directly in Shared Folder(P. 253) Adjusting Density(P. 264) Using the Machine as a Scanner 269Adjusting Balance between File Size and Image Quality 1469-055 You can specify the file compression ratio when converting scanned documents into the JPEG format. makes the compression ratio higher than normal to create smaller files with lower image quality. On the other hand, makes the compression ratio lower than normal larger files with higher image quality. Specify a destination with / Specify the setting The data size is highly compressed and reduced, but the image quality becomes low. The compression ratio and the image quality are adjusted to an intermediate setting between and . The image quality improves, but the data compression ratio decreased and data size becomes large. LINKS Sending Documents as E-Mails Directly from the Machine(P. 246) Saving Documents Directly in Shared Folder(P. 253) Selecting a File Format(P. 262) Using the Machine as a Scanner 270Setting Gamma Values 1469-056 The scanned documents are converted into the specified file formats. At that time, you can specify the gamma values to apply to the documents. You can specify the same gamma value as that of the monitor which is to be used for viewing the converted files so the files are displayed with brightness true to the original documents. For the gamma value of a monitor display, see the instruction manual included with the display. Select the gamma value LINKS Sending Documents as E-Mails Directly from the Machine(P. 246) Saving Documents Directly in Shared Folder(P. 253) Selecting a File Format(P. 262) Using the Machine as a Scanner 271Sending Using Registered Destinations (E-Mail/Shared Folder) 1469-057 You can specify destinations by selecting from the Address Book as well as by using the numeric keys. To use the Address Book, you need to register destinations in the Address Book beforehand. You can also specify previously used destinations. Specifying from Address Book(P. 273) Selecting Destinations Directly by Entering Coded Dial Numbers(P. 276) Specifying Destinations with the One-Touch Buttons(P. 279) Specifying Previously Used Destinations(P. 281) TIPS for Enhancing Security If you want to limit available destinations to ones from the Address Book or previously specified ones: Limiting Available Destinations(P. 416) If you want to disable specifying previously used destinations: Disabling Use of Previously Used Destinations(P. 418) LINKS Sending Documents as E-Mails Directly from the Machine(P. 246) Saving Documents Directly in Shared Folder(P. 253) Registering in the Address Book(P. 60) Using the Machine as a Scanner 272Specifying from Address Book 1469-058 The Address Book enables you to specify a destination by selecting from a list of registered destinations or by searching by name for destinations with recipient names. You need to register destinations in the Address Book before using this feature. Registering in the Address Book(P. 60) To register shared folders as destinations, you need to perform the registration procedure from the computer. Setting a Shared Folder as a Save Location(P. 368) Registering Address Book from Remote UI(P. 466) 1 Press and tap . 2 Tap or . If you select , proceed to step 4. 3 Select . If the screen appears, select , , or as a destination type. 4 Select a tab using / . Using the Machine as a Scanner 273 Displays all the destinations registered in the Address Book. < > Only destinations for one-touch dialing are displayed. /<0-9>/ to Displays destinations with recipient names whose first characters correspond to the characters of the selected tab. < > Displays destinations for faxes. Do not use in this procedure. To specify destinations using this tab, see Specifying from Address Book(P. 121) . < > Displays destinations for e-mails. < > Displays destinations for shared folders. < > Displays a list of destinations registered in Group Dial. This feature is not available when scanning documents to shared folders. 5 Select a destination. If you want to specify multiple destinations (e-mail) Repeat steps 3 to 5. Up to 50 destinations can be specified. To delete destinations (e-mail) If you specified multiple destinations, you can delete destinations as necessary. 1 Select . Using the Machine as a Scanner 2742 Select a destination you want to delete. 3 Tap . If you select Group Dial in step 2, is displayed. Tapping this item displays destinations registered in the group. 4 Tap . If you want to easily and quickly delete destinations without displaying a list of destinations Before tapping in step 1, you can tap / to toggle the destinations you specified. Display a destination you want to delete, and press . LINKS Sending Documents as E-Mails Directly from the Machine(P. 246) Saving Documents Directly in Shared Folder(P. 253) Using the Machine as a Scanner 275Selecting Destinations Directly by Entering Coded Dial Numbers 1469-059 Three-digit numbers (coded dial numbers) are assigned to addresses in the Address Book. You can specify an address simply by entering its coded dial number. To use coded dial numbers, the destination must be registered in the Address Book beforehand. Registering Destinations in the Address Book(P. 61) To register shared folders as destinations, you need to perform the registration procedure from the computer. Setting a Shared Folder as a Save Location(P. 368) Registering Address Book from Remote UI(P. 466) 1 Press and tap . 2 Tap or . 3 Select . If is selected at step 2 If the screen appears, select , , or as a destination type. Using the Machine as a Scanner 276If is selected at step 2 4 Use the numeric keys to enter a three-digit number (001 to 100). If you enter the wrong characters, press . (Press to delete each character one by one; press and hold to delete all the input characters at once.) If a confirmation screen appears When is set to , a screen is displayed that shows the destination and the name for the number. (For Group Dial, the group name and the number of destinations are shown.) Check the contents and if everything is correct, tap . To specify a different destination, tap and then re-enter the three-digit coded dial number. Displaying Destinations in Address Book(P. 419) If you want to specify multiple destinations (e-mail) Repeat steps 2 and 3. Up to 50 destinations can be specified. To delete destinations (e-mail) If you specified multiple destinations, you can delete destinations as necessary. 1 Select . 2 Select a destination you want to delete. 3 Tap . If you select Group Dial in step 2, is displayed. Tapping this item displays destinations registered in the group. Using the Machine as a Scanner 2774 Tap . If you want to easily and quickly delete destinations without displaying a list of destinations Before tapping in step 1, you can tap / to toggle the destinations you specified. Display a destination you want to delete, and press . LINKS Sending Documents as E-Mails Directly from the Machine(P. 246) Saving Documents Directly in Shared Folder(P. 253) Using the Machine as a Scanner 278Specifying Destinations with the One-Touch Buttons 1469-05A Tap one-touch buttons in the Screen to specify destinations. You need to register destinations before using one-touch dialing. Registering Destinations for One-Touch Dial(P. 65) 1 Press and tap any one of to . If a confirmation screen appears If is set to , a confirmation screen appears with the destination and destination name registered to the one-touch button (if a destination registered for Group Dial, the group name and number of destinations appears). Confirm the destinations are correct, and tap . If destinations are incorrect, tap and tap the one-touch buttons again. Checking Destinations before Sending Documents(P. 419) Selecting several destinations Destinations can be added from the Address Book, coded dial numbers, One-Touch, and Recall Settings. Tap . 2 Specify the scanning settings as necessary. Select the settings. Specifying Detailed Settings(P. 258) Using the Machine as a Scanner 2793 Press to start sending. Scanning starts. If you want to cancel sending, press Tap . To delete destinations If you specified multiple destinations, you can delete destinations as necessary. 1 Select . 2 Select a destination you want to delete. 3 Tap . If you specified Group Dial in step 2, "destination(s)" is displayed. Tapping displays destinations registered in the group. If you want to easily and quickly delete destinations without displaying a list of destinations Before tapping in step 1, you can tap / to toggle the destinations you specified. Display a destination you want to delete, and press . LINKS Sending Documents as E-Mails Directly from the Machine(P. 246) Saving Documents Directly in Shared Folder(P. 253) Using the Machine as a Scanner 280Specifying Previously Used Destinations 1469-05C You can select a destination from among the past three destinations. When you specify a previously used destination, the machine also sets the same scan settings such as density you used the last time you sent documents to that destination. When is set to , you cannot use this feature. Disabling Use of Previously Used Destinations(P. 418) Turning OFF the machine or setting to deletes the past destinations, and disables this feature. Limiting Available Destinations(P. 416) When you specify a destination using this feature, any destinations that you have already specified are deleted. 1 Press and tap . 2 Tap or . 3 Select . Using the Machine as a Scanner 281If is selected at step 2 If is selected at step 2 4 Select a destination. When you transmit to multiple destinations, only the address specified for the first transmission is displayed in the log, but all the destinations are specified. The selected destination and its scan settings are specified. You can also change the settings before sending. To delete destinations (e-mail) When you transmitted to multiple destinations, you can delete destinations as necessary. 1 Select . 2 Select a destination you want to delete. 3 Tap . If you select Group Dial in step 2, is displayed. Tapping this item displays destinations registered in the group. Using the Machine as a Scanner 2824 Tap . If you want to easily and quickly delete destinations without displaying a list of destinations Before tapping in step 1, you can tap / to toggle the destinations you specified. Display a destination you want to delete, and press . LINKS Sending Documents as E-Mails Directly from the Machine(P. 246) Saving Documents Directly in Shared Folder(P. 253) Using the Machine as a Scanner 283Changing Default Settings 1469-05E The default settings are the settings that are displayed whenever you turn ON the machine, or when you press . If you change these default settings to match the operations that you perform frequently, you can eliminate the need to configure the same settings every time you scan. E-Mail Select the setting Change the default value of the selected item Settings Select the item you want to set, and change the default value. Shared Folder Select the setting Change the default value of the selected item Using the Machine as a Scanner 284Settings Select the item you want to set, and change the default value. LINKS Sending Documents as E-Mails Directly from the Machine(P. 246) Saving Documents Directly in Shared Folder(P. 253) Specifying Detailed Settings(P. 258) Scan Settings(P. 507) Using the Machine as a Scanner 285Checking Status and Log for Sent Documents (E-Mail/ Shared Folder) 1469-05F You can check the status and log for scanned documents sent directly from the machine. When is set to , you cannot check the logs for sent documents. Display Job Log (P. 532) 1 Press . 2 Tap . 3 Check the statuses and logs for sent documents. To check the statuses for sent documents 1 Tap . 2 Select the document whose status you want to check. Displays a list of the documents that are being sent or are waiting to be processed. Using the Machine as a Scanner 286 Displays detailed information about the document selected from the list. If you specified multiple destinations, the number of specified destinations is displayed on the screen. To check the details of specified multiple destinations, tap . To check the logs for sent documents 1 Tap . 2 Select the document whose log you want to check. Displays a list of the documents that were sent. is displayed when a document was sent successfully, and is displayed when a document failed to be sent because it was canceled or there was some error. Displays detailed information about the document selected from the list. When a three-digit number is shown in the case of This number represents an error code. When an Error Code Appears(P. 558) LINKS Sending Documents as E-Mails Directly from the Machine(P. 246) Saving Documents Directly in Shared Folder(P. 253) Canceling Sending Documents (E-Mail/Shared Folder)(P. 256) TX Result Report(P. 608) Communication Management Report(P. 611) Using the Machine as a Scanner 287Can Be Used Conveniently with a Mobile Device Can Be Used Conveniently with a Mobile Device ........................................................................ 289 Connecting to a Mobile Device ......................................................................................................................... 290 Make Direct Connection (Access Point Mode) (MF249dw / MF247dw) ........................................................... 291 Making the Best Use of the Machine by Utilizing Applications ...................................................................... 294 Using AirPrint ............................................................................................................................................... 295 Printing with AirPrint ............................................................................................................................. 300 Scanning with AirPrint ........................................................................................................................... 303 Faxing with AirPrint ............................................................................................................................... 305 If AirPrint Cannot Be Used ..................................................................................................................... 307 Using Google Cloud Print ............................................................................................................................. 308 Managing the Machine Remotely .................................................................................................................... 312 Can Be Used Conveniently with a Mobile Device 288Can Be Used Conveniently with a Mobile Device 1469-05H Combining the machine with a mobile device such as a smartphone or tablet enables you to use an appropriate application to perform printing, scan, or other operation with ease. You can also use a mobile device to operate the machine remotely, check the printing status, and change machine's settings. Connecting to a Mobile Device(P. 290) Making the Best Use of the Machine by Utilizing Applications(P. 294) Managing the Machine Remotely(P. 312) Can Be Used Conveniently with a Mobile Device 289Connecting to a Mobile Device 1469-05J When connecting the machine to a mobile device, you can select whether to connect via a wireless LAN router or Direct Connection. Select the connection method that best suits your environment and devices. Connecting via a Wireless LAN Router Like when connecting a computer and the machine, connect a mobile device and the machine via a wireless LAN router. For how to connect your mobile device and wireless LAN, see the instruction manual for the device or contact your manufacturer. Connect the machine to the router with a wired LAN or wireless LAN. Connecting to a Network(P. 315) Making Direct Connection (MF249dw / MF247dw) Connect the mobile device and the machine directly without using a wireless LAN router. Even where no wireless LAN environment is available, you can quickly connect the machine and a mobile device. You can also configure the machine to exit Direct Connection mode automatically once a certain period of time elapses after the machine enters Direct Connection mode and switch to a wireless LAN connection. Make Direct Connection (Access Point Mode) (MF249dw / MF247dw)(P. 291) Can Be Used Conveniently with a Mobile Device 290Make Direct Connection (Access Point Mode) (MF249dw / MF247dw) 1469-05K Even in an environment without wireless LAN router, you can connect your mobile device and the machine without going through difficult settings when you use "Access Point Mode," which allows you to wirelessly and directly connect your mobile device to the machine. Using the Machine in Direct Connection (in Access Point Mode) Follow these steps to establish a connection using Access Point Mode. Put the machine into Access Point Mode. Set to . Use Direct Connection(P. 474) If connected to the network by wireless LAN A screen for selecting the Direct Connection method is displayed. Connection by wireless LAN becomes unavailable. Set when only using Direct Connection. A wireless LAN connection is disconnected only when using Direct Connection. Set when wishing to switch between Direct Connection and connection by wireless LAN. Put the machine into a connection waiting state. In the screen, tap . The machine enters the state in which you can connect your mobile device to the machine. Can Be Used Conveniently with a Mobile Device 291 Connecting from a mobile device Based on the SSID and network key displayed in the display, make wireless LAN connection settings for connecting to the machine. The screen below appears in the display during the connection process. You can view the information on the Direct Connection being proceeding. Stops the Direct Connection procedure. When printing, scanning, or other desired operation is complete, tap this button to terminate the connection. When the machine is in Direct Connection mode, it is possible that you cannot connect to the Internet depending on your mobile device. If is when the machine is in Direct Connection mode, only a single device can be connected at a time. If wireless connection from the mobile device is not performed within 5 minutes while the SSID and network key are displayed, the connection waiting state terminates. If while in communication by Direct Connection, a duration when there is no data transmission between the machine and the mobile device lasts for some time, the communication may terminate. The machine's SSID and network key are changed each time the Direct Connection procedure is started. While in Direct Connection, sleep mode is not as effective at saving power. If you use the Direct Connection, do not set the IP address manually on the mobile device. Doing so may prevent proper communication after using the Direct Connection. Can Be Used Conveniently with a Mobile Device 292Setting an arbitrary SSID and network key You can enter and set the SSID and network key used for Direct Connection yourself. Setting any SSID allows up to 5 devices to connect to the machine at the same time. Access Point Mode Settings (P. 474) Exiting from Direct Connection mode automatically You can also configure the machine to exit Direct Connection mode automatically once a certain period of time elapses after the machine enters Direct Connection mode. If is specified as the connection method in Direct Connection mode, the machine connects to a wireless LAN automatically after exiting Direct Connection mode. Selecting Wired LAN or Wireless LAN (MF249dw / MF247dw)(P. 317) Time Until Direct Connection Termination (P. 474) Can Be Used Conveniently with a Mobile Device 293Making the Best Use of the Machine by Utilizing Applications 1469-05L You can use an appropriate application that enables you to perform printing, scanning, or other operation by operating the machine from your mobile device. The machine supports a dedicated application from Canon and various other applications. You can select the most appropriate application to your mobile device, the purpose, the situation, and so on. Printing/Scanning via Canon PRINT Business You can print from mobile devices that support iOS/Android, and place and scan originals with the machine, then send to a mobile device. When printing, it is not necessary to perform operations on the machine. For more information on supported operating systems, detailed setting methods, and operations, see the Canon website (http:// www.canon.com/). Printing with Canon Print Service You can easily print from the menu of applications that support the Android print subsystem. For more information on supported operating systems and detailed settings and procedures, see the Canon website (http://www.canon.com/). Using Google Cloud Print You can print from an application or service that supports Google Cloud Print. You can print by remotely operating the machine at any time and from anywhere, for example even while you are on the go. Using Google Cloud Print(P. 308) Printing with Mopria This machine also supports Mopria. Using Mopria allows you to print with printers of different models from different manufacturers by using common operations and common settings. For example, assume that Mopria compatible printers of different models from different manufacturers are installed in your office, at your place, or at places you are visiting. You can then print with any of those printers by using Mopria without the need to install the respective dedicated applications on them. For details about the models supporting Mopria and the system requirements, see http://www.mopria.org. Can Be Used Conveniently with a Mobile Device 294Using AirPrint 1469-05R You can print, scan, or fax without using drivers by sending print data from Apple devices. AirPrint settings Configuring AirPrint Settings(P. 295) Displaying the Screen for AirPrint(P. 298) Functions of the AirPrint Printing with AirPrint(P. 300) Scanning with AirPrint(P. 303) Faxing with AirPrint(P. 305) Troubleshooting If AirPrint Cannot Be Used(P. 307) Configuring AirPrint Settings You can register information, including the name of the machine and installation location, that is used for identifying the machine. You can also disable the AirPrint function of the machine. Use the Remote UI to change these settings. 1 Start the Remote UI and log on in System Manager Mode. Starting Remote UI(P. 449) 2 Click [Settings/Registration]. If you are using a mobile device, such as iPad, iPhone, or iPod touch, read "click" as "tap" in this section. 3 Click [Network Settings] [AirPrint Settings]. Can Be Used Conveniently with a Mobile Device 2954 Click [Edit]. 5 Specify the required settings, and click [OK]. [Use AirPrint] Select the check box to enable AirPrint. To disable AirPrint, clear the check box. [Printer Name]/[Location]/[Speed/Image Quality Priority]/[Latitude]/[Longitude] Can Be Used Conveniently with a Mobile Device 296Enter the name and the installation location information to help you identify this machine when operating your Apple device. This information is useful if you have more than one AirPrint printer. Also select whether to give priority to print speed or to print quality. If you select the [Use AirPrint] check box The following items are also set to automatically. for IPv4 and IPv6 Configuring DNS(P. 377) Disabling HTTP Communication (P. 422) [Use IPP Printing] under [IPP Print Settings] Changing the Setting of Functions Available with AirPrint(P. 297) Changing the Setting of Functions Available with AirPrint(P. 297) If you change [Printer Name] If you change [Printer Name] that you have once specified, you may be unable to print any more from the Mac that has been able to be used for printing so far. This phenomenon occurs because ( Configuring DNS(P. 377) ) of IPv4 is also changed automatically. In this case, add the machine to the Mac again. Changing the Setting of Functions Available with AirPrint If you want to disable functions that you are not going to use with AirPrint or encrypt communications, configure the necessary setting using the operation panel or Remote UI. Changing Print and Fax Settings To perform printing or fax sending with AirPrint, IPP protocol is used. Turning the function On/Off You can specify whether to perform printing and fax sending with AirPrint. The factory default setting is [On]. Log on to the Remote UI in System Manager Mode ( Starting Remote UI(P. 449) ) [Settings/Registration] [Network Settings] [TCP/IP Settings] [IPP Print Settings] [Edit] Clear or select the [Use IPP Printing] check box [OK] Changing the TLS setting You can specify whether to encrypt communications using TLS when performing printing or sending faxes with AirPrint. The factory default setting is [On]. When the machine is connected to a Mac via USB, set [Use TLS] to [Off]. Log on to the Remote UI in System Manager Mode ( Starting Remote UI(P. 449) ) [Settings/Registration] [Network Settings] [TCP/IP Settings] [IPP Print Settings] [Edit] Clear or select the [Use TLS] check box [OK] Can Be Used Conveniently with a Mobile Device 297Changing Scan Settings To perform scanning with AirPrint, Network Link Scan is used. Turning the function On/Off You can turn on/off the scan function available with AirPrint. The factory default setting is . Select or Changing the TLS setting You can specify whether to encrypt communications using TLS when performing scanning with AirPrint. The factory default setting is [On]. When the machine is connected to a Mac via USB, set [Use TLS] to [Off]. Log on to the Remote UI in System Manager Mode ( Starting Remote UI(P. 449) ) [Settings/Registration] [Network Settings] [TCP/IP Settings] [Network Link Scan Settings] [Edit] Clear or select the [Use TLS] check box [OK] Displaying the Screen for AirPrint You can display the screen for AirPrint, on which you can not only access the AirPrint Settings but also view information about consumables, such as paper and toner cartridge. Further, you can configure security function settings ( Enabling TLS Encrypted Communication for the Remote UI(P. 425) ). 1 Click [System Preferences] in the Dock on the desktop [Printers & Scanners]. 2 Select this machine and click [Options & Supplies]. 3 Click [Show Printer Webpage]. 4 Log on to the Remote UI. To change AirPrint settings, log on in System Manager Mode. The screen for AirPrint is displayed. Can Be Used Conveniently with a Mobile Device 298Trademarks Apple, Bonjour, iPad, iPhone, iPod touch, Mac, Mac OS, OS X, and Safari are trademarks of Apple Inc., registered in the U.S. and other countries. AirPrint and the AirPrint logo are trademarks of Apple Inc. Can Be Used Conveniently with a Mobile Device 299Printing with AirPrint 1469-05S You do not necessarily need to use a computer for printing e-mails, photos, Web pages, and other documents. AirPrint enables you to print directly from Apple devices such as iPad, iPhone, and iPod touch. Printing from iPad, iPhone, or iPod touch(P. 300) Printing from Mac(P. 301) System Requirements To print with AirPrint, you need one of the following Apple devices. iPad (all models) iPhone (3GS or later) iPod touch (3rd generation or later) Mac (Mac OS X 10.7 or later)* * OS X 10.9 or later when you use USB connection. Network Environment You need one of the following environments. The Apple device and the machine are connected to the same LAN. The Apple device and the machine are in Direct Connection. The Mac and the machine are connected via USB. For printing, it is required to set [Use IPP Printing] to [On]. Changing the Setting of Functions Available with AirPrint(P. 297) Printing from iPad, iPhone, or iPod touch 1 Make sure that the machine is turned ON and that it is connected to your Apple device. For how to make sure of this, see "Getting Started." Manuals Included with the Machine(P. 658) For how to make sure whether the Apple device and the machine are in Direct Connection, see Make Direct Connection (Access Point Mode) (MF249dw / MF247dw)(P. 291) . Can Be Used Conveniently with a Mobile Device 3002 From the application on your Apple device, tap to display the menu options. 3 From the drop-down list, tap [Print]. 4 Select this machine from [Printer] in [Printer Options]. The printers connected to the network are displayed. Select this machine in this step. [Printer Options] is not displayed on applications that do not support AirPrint. You cannot print by using those applications. 5 Specify the print settings as necessary. The available settings and paper sizes differ depending on the application you are using. You can specify the halftones setting for image files using the operation panel. Mobile Print Halftones(P. 513) 6 Tap [Print]. Printing starts. Checking the print status During printing, press the Home button of the Apple device twice tap [Print]. Printing from Mac 1 Make sure that the machine is turned ON and that it is connected to your Mac. For how to make sure of this, see "Getting Started." Manuals Included with the Machine(P. 658) 2 Add the machine to the Mac from [System Preferences] [Printers & Scanners]. This operation is not necessary if the registration has already been performed for another operation. 3 Open a document in an application and display the print dialog box. How to display the print dialog box differs for each application. For more information, see the instruction manual for the application you are using. 4 Select this machine in the print dialog box. The printers connected to the Mac are displayed. Select this machine in this step. Can Be Used Conveniently with a Mobile Device 3015 Specify the print settings as necessary. The available settings and paper sizes differ depending on the application you are using. You can specify the halftones setting for image files using the operation panel. Mobile Print Halftones(P. 513) 6 Click [Print]. Printing starts. Can Be Used Conveniently with a Mobile Device 302Scanning with AirPrint 1469-05U You can use AirPrint to transfer the data scanned by the machine directly to a Mac. System Requirements To scan with AirPrint, you need a Mac with OS X 10.9 or later installed. Network Environment You need one of the following environments. The Mac and the machine are connected to the same LAN. The Mac and the machine are connected via USB. For scanning, it is required to set to . Changing the Setting of Functions Available with AirPrint(P. 297) Before scanning, it is required to put the machine into online state. When the auto online function ( Auto Online for Remote Scan(P. 531) ) is set to , first put the machine into online state by tapping , then start the procedure for scanning. You cannot scan while settings for operations are being made, or while the machine is performing an operation whatsoever. Scanning from the Mac 1 Make sure that the machine is turned ON and that it is connected to the Mac. For how to make sure of this, see "Getting Started." Manuals Included with the Machine(P. 658) 2 Add the machine to your Mac from [System Preferences] [Printers & Scanners]. This operation is not necessary if the registration has already been performed for another operation. 3 Select this machine from the list of printers in [Printers & Scanners]. 4 Click [Scan]. Can Be Used Conveniently with a Mobile Device 3035 Click [Open Scanner]. The [Scanner] screen is displayed. 6 Configure the scan settings as necessary. 7 Click [Scan]. Scanning starts, and scanned data is displayed. Can Be Used Conveniently with a Mobile Device 304Faxing with AirPrint 1469-05W AirPrint enables you to send faxes from a Mac in almost the same way as when you print from a Mac. System Requirements To send faxes with AirPrint, you need a Mac with OS X 10.9 or later installed. Network Environment You need one of the following environments. The Mac and the machine are connected to the same LAN. The Mac and the machine are connected via USB. For faxing, it is required to set [Use IPP Printing] to [On]. Changing the Setting of Functions Available with AirPrint(P. 297) Faxing from Mac 1 Make sure that the machine is turned ON and that it is connected to the Mac. For how to make sure of this, see "Getting Started." Manuals Included with the Machine(P. 658) 2 Add the machine to your Mac from [System Preferences] [Printers & Scanners]. This operation is not necessary if the registration has already been performed for another operation. 3 Open a document in an application and display the print dialog box. How to display the print dialog box differs for each application. For more information, see the instruction manual for the application you are using. 4 Select this machine in the print dialog box. The printers connected to the Mac are displayed. Select the fax driver of this machine in this step. 5 Specify the destination. Can Be Used Conveniently with a Mobile Device 3056 Click [Fax]. Fax sending starts. Can Be Used Conveniently with a Mobile Device 306If AirPrint Cannot Be Used 1469-05X If AirPrint cannot be used, try taking the following solutions. Make sure that the machine is turned ON. If the machine is turned ON, first turn it OFF, then wait for at least 10 seconds and then turn it back ON to check if the problem is solved. Make sure that no error messages are displayed on the machine. Make sure that Apple devices and the machine are connected to the same LAN. If the machine is turned ON, it may take several minutes before the machine is ready for communication. Make sure that Bonjour on your Apple device is enabled. For printing, make sure that the paper is loaded in the machine and the machine has sufficient toner cartridge remaining. Displaying the Screen for AirPrint(P. 298) For scanning, make sure that the machine's setting for Network Link Scan is . Changing the Setting of Functions Available with AirPrint(P. 297) Can Be Used Conveniently with a Mobile Device 307Using Google Cloud Print 1469-05Y Google Cloud Print is a service that enables a user who has a Google account to print from applications compatible with Google Cloud Print via a smartphone, tablet, or computer connected to the Internet. Unlike conventional printing from a computer, Google Cloud Print enables you to print without using a printer driver. For example, if you want to print an e-mail or files that are attached to an e-mail, you can print just by using an application compatible with Google Cloud Print. You will find your printouts when you go to the machine. Checking the Machine Settings(P. 308) Changing Google Cloud Print Settings(P. 308) Registering the Machine with Google Cloud Print(P. 309) When registering the machine or when using Google Cloud Print to print documents, you must be able to connect the machine to the Internet. You are also responsible for paying all Internet connection fees. You may not be able to use this function in some countries or regions. To use Google Cloud Print, a Google account is required. If you do not have one, access Google website to create your account. Checking the Machine Settings Before setting up Google Cloud Print, check the following: Make sure that the machine is assigned an IPv4 address and connected to a computer over a network. Connecting to a Wireless LAN (MF249dw / MF247dw)(P. 319) Connecting to a Wired LAN(P. 318) Make sure that the date and time and the time zone settings are correct. Date/Time Settings(P. 488) Changing Google Cloud Print Settings Enable the Google Cloud Print function of the machine. You can also disable the Google Cloud Print function of the machine. 1 Tap in the screen. 2 Tap . Can Be Used Conveniently with a Mobile Device 308 If a screen appears prompting you to enter a PIN, enter the correct PIN using the numeric keys, and tap . Setting the System Manager PIN(P. 397) 3 Select . 4 Tap or . Registering the Machine with Google Cloud Print Registering the machine with Google Cloud Print allows you to print from anywhere. 1 Start the Remote UI and log on in System Manager Mode. Starting Remote UI(P. 449) 2 Click [Settings/Registration]. 3 Click [Network Settings] [Google Cloud Print Settings]. Can Be Used Conveniently with a Mobile Device 3094 Click [Register] in [Registration Status]. If [Register] is unavailable You need to enable Google Cloud Print. Click [Edit], select the [Use Google Cloud Print] check box, and then click [OK]. To reregister the machine To reregister the machine if the owner of the machine has changed or for other reasons, unregister the machine and register it again. 5 Click the link of the URL displayed for [URL for Registration]. 6 Follow the on-screen instructions to register the machine. Can Be Used Conveniently with a Mobile Device 310You can print from a Google Cloud Print compatible application such as Google Chrome. Access the Google Cloud Print website for information about the latest applications that support Google Cloud Print. Registering from a mobile device or Google Chrome You can also register the machine from a mobile device or Google Chrome*. The machine's display shows the following confirmation screen before completion of the registration. Tap to complete the registration. * For the registration procedure, see the instruction manual for your mobile device or the Google Cloud Print website. Can Be Used Conveniently with a Mobile Device 311Managing the Machine Remotely 1469-060 You can use the Remote UI from a Web browser installed on your mobile device. This allows you to check the machine's status and specify machine's settings from your mobile device. Note that the Remote UI screen may not be displayed properly for some devices and environments. Starting Remote UI with a Mobile Device Enter the IP address of the machine into the Web browser and start the Remote UI. Check the IP address set to the machine in advance ( Viewing Network Settings(P. 344) ). If you have any questions, ask your Network Administrator. 1 Start the Web browser on your mobile device. 2 Enter "http:///" in the address field. If you want to use an IPv6 address, enclose the IPv6 address with brackets (example: http:// [fe80::2e9e:fcff:fe4e:dbce]/). Some items of the Remote UI are not displayed in its "Smartphone Version." If you want to check all items, see the "PC Version." LINKS Using Remote UI (P. 448) Can Be Used Conveniently with a Mobile Device 312Network Network .............................................................................................................................................................. 314 Connecting to a Network .................................................................................................................................. 315 Selecting Wired LAN or Wireless LAN (MF249dw / MF247dw) ....................................................................... 317 Connecting to a Wired LAN ........................................................................................................................... 318 Connecting to a Wireless LAN (MF249dw / MF247dw) .................................................................................. 319 Setting Up Connection Using WPS Push Button Mode ........................................................................... 321 Setting Up Connection Using WPS PIN Code Mode ................................................................................ 323 Setting Up Connection by Selecting a Wireless Router ........................................................................... 326 Setting Up Connection by Specifying Detailed Settings .......................................................................... 329 Checking the SSID and Network Key ...................................................................................................... 333 Setting IP Addresses ..................................................................................................................................... 336 Setting IPv4 Address .............................................................................................................................. 337 Setting IPv6 Addresses .......................................................................................................................... 340 Viewing Network Settings ................................................................................................................................ 344 Configuring the Machine for Printing or Faxing from a Computer ................................................................ 347 Configuring Printing Protocols and WSD Functions ...................................................................................... 348 Configuring Printer Ports ............................................................................................................................. 351 Setting Up Print Server ................................................................................................................................. 354 Configuring Scan Settings (E-Mail/Shared Folders) (MF249dw / MF247dw) ................................................... 357 Configuring Scan Settings (Sending E-Mail) .................................................................................................. 358 Configuring Basic E-Mail Settings .......................................................................................................... 359 Configuring E-Mail Communication Settings ......................................................................................... 363 Configuring the Machine for Scanning to Shared Folders ............................................................................ 367 Setting a Shared Folder as a Save Location ............................................................................................ 368 Configuring the Machine for Your Network Environment ............................................................................. 372 Configuring Ethernet Settings ...................................................................................................................... 373 Changing the Maximum Transmission Unit .................................................................................................. 375 Setting a Wait Time for Connecting to a Network ......................................................................................... 376 Configuring DNS .......................................................................................................................................... 377 Configuring SMB (MF249dw / MF247dw) ...................................................................................................... 382 Configuring SNTP ......................................................................................................................................... 384 Monitoring and Controlling the Machine with SNMP .................................................................................... 386 Network 313Network 1469-061 The machine has been designed for flexibility of use across a variety of environments, and it includes advanced technologies in addition to basic network features. Do not worry if you are not a network expert, because the machine has also been designed for convenience and ease of use. Relax and proceed with the network setup one step at a time. Connecting to a Computer/Viewing the Machine's Network Settings Connecting to a Network(P. 315) Viewing Network Settings(P. 344) Configuring or Preparing for Print/PC Fax/Scan Functions Configuring the Machine for Printing or Faxing from a Computer(P. 347) Configuring Scan Settings (E-Mail/Shared Folders) (MF249dw / MF247dw)(P. 357) Customizing the Machine for More Convenient Network Experience Configuring the Machine for Your Network Environment(P. 372) Direct Connection to a mobile device (MF249dw / MF247dw) You can directly communicate with the machine from your mobile device without the need to configure difficult network settings. Make Direct Connection (Access Point Mode) (MF249dw / MF247dw)(P. 291) Network 314Connecting to a Network 1469-062 When connecting the machine to a wired or wireless local area network (LAN), you need to set an IP address unique to the selected network. Select "wired" or "wireless" depending on your communication environment and networking devices. For steps to connect the machine and set an IP address, see "Getting Started" ( Manuals Included with the Machine(P. 658) ). For specific IP address settings, contact your Internet service provider or Network Administrator. If the machine is connected to an unsecured network, your personal information might be leaked to a third party. The machine cannot connect to both wired and wireless LANs at the same time. The machine does not come with a LAN cable or router. Have them ready as necessary. For more information about your networking devices, see the instruction manuals for the devices or contact your manufacturer. Before You Start Follow these steps to connect the machine to a network. Check your computer settings. Make sure that the computer is correctly connected to the network. For more information, see the instruction manuals for the devices you are using, or contact the device manufacturers. Make sure that the network settings have been completed on the computer. If the network has not been set up properly, you will not be able to use the machine on the network, even if you perform the rest of the procedure below. Depending on the network, you may need to change settings for the communication method (half-duplex/full-duplex) or the Ethernet type (10BASE-T/ 100BASE-TX) ( Configuring Ethernet Settings(P. 373) ). For more information, contact your Internet service provider or Network Administrator. To check the MAC address of the machine. Viewing the MAC Address for Wired LAN(P. 345) Viewing the MAC Address and Information for Wireless LAN(P. 345) Network 315 To connect to an IEEE 802.1X network, see Configuring IEEE 802.1X Authentication(P. 428) . Select wired or wireless LAN. Selecting Wired LAN or Wireless LAN (MF249dw / MF247dw)(P. 317) Connect to a wired or wireless LAN. Proceed to the section that corresponds to the setting you selected in step 2. Connecting to a Wired LAN(P. 318) Connecting to a Wireless LAN (MF249dw / MF247dw)(P. 319) Set the IP address as necessary. This step is required when you want to assign a specific IP address to the machine or change the dynamic IP addressing protocol from the default DHCP. Setting IP Addresses(P. 336) Network 316Selecting Wired LAN or Wireless LAN (MF249dw / MF247dw) 1469-063 After you decide on wired or wireless LAN to connect the machine to the computer, select wired LAN or wireless LAN using the operation panel. For how to connect to and specify settings for a wireless LAN/wired LAN, see "Getting Started" ( Manuals Included with the Machine(P. 658) ). Note that if you change the setting from to or vice versa, you will need to uninstall MF Drivers installed on your computer and then reinstall them. For more information, see "MF Driver Installation Guide." 1 Tap in the Screen. 2 Tap . If a screen for entering a PIN is displayed, enter the PIN with the numeric keys and tap . Setting the System Manager PIN(P. 397) 3 Tap . 4 Tap or . LINKS Connecting to a Network(P. 315) Connecting to a Wired LAN(P. 318) Connecting to a Wireless LAN (MF249dw / MF247dw)(P. 319) Network 317

in the Screen. 2 Tap . If a screen for entering a PIN is displayed, enter the PIN with the numeric keys and tap . Setting the System Manager PIN(P. 397) 3 Tap . If the message is displayed, tap . If the message is displayed, tap . 4 Read the message that is displayed, and tap . 5 Tap . 6 Tap . 7 Press and hold the WPS button on the wireless router. The button must be pressed within 2 minutes after tapping in step 6. Network 321

in the Screen. 3 Tap . If a screen for entering a PIN is displayed, enter the PIN with the numeric keys and tap . Setting the System Manager PIN(P. 397) 4 Tap . If the message is displayed, tap . If the message is displayed, tap . 5 Read the message that is displayed, and tap . 6 Tap . 7 Tap . Network 323

in the Screen. 2 Tap . If a screen for entering a PIN is displayed, enter the PIN with the numeric keys and tap . Setting the System Manager PIN(P. 397) 3 Tap . If the message is displayed, tap . If the message is displayed, tap . 4 Read the message that is displayed, and tap . 5 Tap . 6 Tap . The machine starts searching for available wireless routers. Network 326If is displayed See When an Error Message Appears(P. 548) . 7 Select a wireless LAN router. Select the router whose SSID matches the one that you have written down. If your wireless router is not found Check whether the machine is properly installed and ready to connect to the network. Installation/ Settings Problems(P. 565) 8 Enter the network key that you have written down. Enter the network key using the numeric keys, and tap . Entering Text(P. 38) WEP WPA-PSK or WPA2-PSK 9 Tap . If an error message is displayed during setup Tap , check whether the network key is correct, and return to step 5. 10 Check that the Wi-Fi indicator is blinking on the operation panel. Network 327 The Wi-Fi indicator blinks when a wireless router is detected. When the setup is completed, the screen below is displayed, and approximately 2 seconds later, the Wi-Fi indicator lights up. Wait approximately 2 minutes until the IP address settings of the machine are completed. Signal strength When more than one wireless router is available for connection, the machine connects to the device with the strongest signal. Signal strength is measured using RSSI (Received Signal Strength Indication). Reducing power consumption You can set the machine to enter based on signals emitted from the wireless router. Power Save Mode(P. 473) If the IP address of the machine has changed In a DHCP environment, the IP address of the machine may be changed automatically. If this happens, the connection is maintained as long as the machine and the computer belong to the same subnet. LINKS Connecting to a Wireless LAN (MF249dw / MF247dw)(P. 319) Network 328Setting Up Connection by Specifying Detailed Settings 1469-069 If you want to specify the security settings in detail or cannot establish the wireless connection using the other procedures, manually enter all the required information for the wireless LAN connection. Before specifying detailed settings, check and write down the required information, including the SSID, network key, and wireless security protocols ( Checking the SSID and Network Key(P. 333) ). 1 Tap in the Screen. 2 Tap . If a screen for entering a PIN is displayed, enter the PIN with the numeric keys and tap . Setting the System Manager PIN(P. 397) 3 Tap . If the message is displayed, tap . If the message is displayed, tap . 4 Read the message that is displayed, and tap . 5 Select . 6 Enter the SSID that you have written down. Enter the SSID using the numeric keys, and tap . Entering Text(P. 38) 7 Specify the security settings based on the information that you have written down. If you do not need to specify the security settings, tap . Network 329Using WEP 1 Tap . 2 Select an authentication method. Sets open system authentication, which is also called "open authentication." Uses the WEP key as a password. When is selected When connecting to a wireless LAN, the machine experiences an authentication error if the shared key authentication is set on the wireless router. If this happens, the machine automatically changes the setting to and retries the connection. 3 Tap . 4 Select the WEP key(1 to 4) you want to edit. Up to four WEP keys can be registered. 5 Enter the network key that you have written down. Enter the network key using the numeric keys, and tap . Entering Text(P. 38) 6 Tap . Network 330

in the Screen. 2 Tap . If a screen for entering a PIN is displayed, enter the PIN with the numeric keys and tap . Setting the System Manager PIN(P. 397) 3 Select . 4 Configure IP address settings. Select to automatically assign an IP address via a protocol such as DHCP. When is displayed, automatic addressing is enabled. Select to configure the IP address settings by manually entering an IP address. In order to select this option, must be set to . Select when you want to view the current IP address settings. Automatically assigning an IP address 1 Select . Network 3372 Tap , , or . If you do not want to use DHCP/BOOTP/RARP to assign an IP address Select . If you select , , or when these services are unavailable, the machine will waste time and communications resources searching the network for these services. 3 Check that is set to . If is selected, change the setting to . 4 Tap . IP addresses assigned via DHCP/BOOTP/RARP override the address obtained via Auto IP. Manually entering an IP address 1 Check that is set to . If is displayed, tap , and set both and to . 2 Tap . 3 Specify the IP address, subnet mask, and gateway address (or default gateway). Specify the settings in the following order: . Enter each setting using the numeric keys, and tap . Network 338

in the Screen. 2 Tap . If a screen for entering a PIN is displayed, enter the PIN with the numeric keys and tap . Setting the System Manager PIN(P. 397) 3 Select . 4 Enter the IPv4 address of another device on the network, and tap . If a proper connection has been established, the result is displayed as shown above. LINKS Setting IPv6 Addresses(P. 340) Viewing Network Settings(P. 344) Network 339

in the Screen. IPv6 Settings(P. 476) LINKS Setting IPv4 Address(P. 337) Viewing Network Settings(P. 344) Network 343

in the Screen. 2 Tap . If a screen for entering a PIN is displayed, enter the PIN with the numeric keys and tap . Setting the System Manager PIN(P. 397) 3 Tap . Viewing the MAC Address and Information for Wireless LAN (MF249dw / MF247dw) 1 Tap in the Screen. 2 Tap . If a screen for entering a PIN is displayed, enter the PIN with the numeric keys and tap . Setting the System Manager PIN(P. 397) 3 Tap . If the message is displayed, tap . If the message is displayed, tap . 4 Read the message that is displayed, and tap . 5 Tap . 6 Select the setting to view. Network 345

in the Screen. LPD Print Settings(P. 478) RAW Print Settings(P. 478) WSD Settings(P. 478) Setting up WSD network devices on Windows Vista/7/8/10 The WSD printer and scanner can be added from the printer folder. Open the printer folder ( Displaying the Printer Folder(P. 666) ) click [Add a device] or [Add a printer] and follow the on-screen instructions. For more information about how to install MF Drivers for the WSD network printer, see "MF Driver Installation Guide." LINKS Configuring Printer Ports(P. 351) Network 350

in the Screen. 2 Tap . If a screen for entering a PIN is displayed, enter the PIN with the numeric keys and tap . Setting the System Manager PIN(P. 397) 3 Select . 4 Select whether to configure Ethernet settings automatically or manually. Configuring Ethernet settings automatically Tap . The machine detects and automatically sets the communication mode and the Ethernet type that can be used. Configuring Ethernet settings manually 1 Tap . 2 Select the communication mode. Tap tap or . Alternately sends and receives communication data. Select when the machine is connected to a networking device using half duplex. Simultaneously sends and receives communication data. Use this setting for most environments. Network 373

in the Screen. 2 Tap . If a screen for entering a PIN is displayed, enter the PIN with the numeric keys and tap . Setting the System Manager PIN(P. 397) 3 Select . 4 Select the MTU. LINKS Configuring Ethernet Settings(P. 373) Setting a Wait Time for Connecting to a Network(P. 376) Network 375

in the Screen. 2 Tap . If a screen for entering a PIN is displayed, enter the PIN with the numeric keys and tap . Setting the System Manager PIN(P. 397) 3 Tap . 4 Enter the wait time in seconds, and tap . Use / or the numeric keys to enter the time. LINKS Configuring Ethernet Settings(P. 373) Changing the Maximum Transmission Unit(P. 375) Network 376

in the Screen. IPv4 Settings(P. 475) IPv6 Settings(P. 476) LINKS Setting IPv4 Address(P. 337) Setting IPv6 Addresses(P. 340) Viewing Network Settings(P. 344) Network 381

in the screen. SNMP Settings(P. 479) Enabling Both SNMPv1 and SNMPv3 If both versions of SNMP are enabled, it is recommended that MIB access permission in SNMPv1 be set to [Read Only]. MIB access permission can be set independently in SNMPv1 and SNMPv3 (and for each user in SNMPv3). Selecting [Read/Write] (full access permission) in SNMPv1 negates the robust security features that characterize SNMPv3 because most of the machine settings can then be controlled with SNMPv1. LINKS Enabling TLS Encrypted Communication for the Remote UI(P. 425) Network 390

in the Screen. 2 Tap . 3 Select . 4 Specify the System Manager PIN. Enter a number of up to seven digits using the numeric keys, and tap . When is displayed, enter the PIN once again to confirm. You cannot set a PIN that consists only of zeros, such as "00" or "0000000". To disable the PIN, press to erase the PIN (leave the text box blank), and tap . Setting the System Manager Name 1 Tap . 2 Enter up to 32 characters for the System Manager Name, and tap . Entering Text(P. 38) Security 397

in the Screen. 2 Tap . If a screen for entering a PIN is displayed, enter the PIN with the numeric keys and tap . Setting the System Manager PIN(P. 397) 3 Select . 4 Select . 5 Specify the Remote UI Access PIN. Enter a number of up to seven digits using the numeric keys, and tap . When is displayed, enter the PIN once again to confirm. You cannot set a PIN that consists only of zeros, such as "00" or "0000000." Be sure not to forget the PIN. If you forget the PIN, set a new one again with the steps above. If Remote UI settings are initialized The Remote UI Access PIN is also initialized. After an initialization, reset the PIN. Initializing Menu(P. 622) LINKS Setting Access Privileges(P. 396) Setting the System Manager PIN(P. 397) Security 399

in the Screen. IPv4 Address Filter (P. 529) IPv6 Address Filter (P. 530) LINKS Specifying MAC Addresses for Firewall Rules(P. 405) Security 404

in the Screen. MAC Address Filter (P. 530) LINKS Specifying IP Addresses for Firewall Rules(P. 401) Security 407

in the Screen. 2 Tap . If a screen for entering a PIN is displayed, enter the PIN with the numeric keys and tap . Setting the System Manager PIN(P. 397) 3 Select . 4 Tap the port to change. Learning more about the ports / / Configuring Printing Protocols and WSD Functions(P. 348) Disabling HTTP Communication (P. 422) / Configuring E-Mail Communication Settings(P. 363) Monitoring and Controlling the Machine with SNMP(P. 386) 5 Enter the port number using the numeric keys, and tap . Security 408

in the Screen. 2 Tap . If a screen for entering a PIN is displayed, enter the PIN with the numeric keys and tap . Setting the System Manager PIN(P. 397) 3 Select . 4 Set the PIN for editing the Address Book. Enter a number of up to seven digits using numeric keys, and tap . When is displayed, enter the PIN once again to confirm. You cannot set a PIN that consists only of zeros, such as "00" or "0000000". To disable the PIN, press to erase the PIN (leave the text box blank), and tap . In addition to setting the Address Book PIN, you can further enhance security by performing the following operations: Restricting the addition of new destinations Limiting Available Destinations(P. 416) Disabling the PC fax function Prohibiting PC Faxing(P. 417) LINKS Registering in the Address Book(P. 60) Registering Address Book from Remote UI(P. 466) Configuring Basic E-Mail Settings(P. 359) Security 414

in the Screen. 2 Tap . If a screen for entering a PIN is displayed, enter the PIN with the numeric keys and tap . Setting the System Manager PIN(P. 397) 3 Select . 4 Tap . Cancels the restriction on new destinations. Fax numbers and e-mail addresses can be specified by using any method. Restricts input so that the only addresses that can be specified are those registered in the Address Book, those registered as One-Touch Dial, or those previously used. This function does not limit the available destinations for PC faxing. Prohibiting PC Faxing(P. 417) LINKS Setting a PIN for Address Book(P. 414) Disabling Use of Previously Used Destinations(P. 418) Prohibiting Sequential Broadcasting(P. 421) Security 416

in the Screen. 2 Tap . 3 Select . If a screen for entering a PIN is displayed, enter the PIN with the numeric keys and tap . Setting the System Manager PIN(P. 397) 4 Tap . Disables PC faxing. Enables PC faxing. LINKS Sending Faxes from Your Computer (PC Fax)(P. 167) Setting a PIN for Address Book(P. 414) Limiting Available Destinations(P. 416) Security 417

in the Screen. 2 Tap . If a screen for entering a PIN is displayed, enter the PIN with the numeric keys and tap . Setting the System Manager PIN(P. 397) 3 Select . 4 Tap . Enables use of previously used destinations. Disables use of previously used destinations. LINKS Limiting Available Destinations(P. 416) Prohibiting Sequential Broadcasting(P. 421) Specifying Previously Used Destinations(P. 130) Specifying Previously Used Destinations(P. 281) Security 418

in the Screen. 2 Tap . 3 Select . If a screen for entering a PIN is displayed, enter the PIN with the numeric keys and tap . Setting the System Manager PIN(P. 397) 4 Tap . Does not display the screen for confirming the fax number. Displays the screen for confirming the fax number. Displaying Destinations in Address Book When using One-Touch buttons or coded dial numbers to specify destinations, you need to remember whose destination (or what group) is registered in what coded dial number. If you do not remember all these numbers perfectly, you may send your documents to unintended destinations. You can avoid sending data to unintended recipients by configuring the machine to display the details of the One-Touch button or coded dial number you selected/entered as a sending destination before you send documents to that destination. 1 Tap in the Screen. Security 419

in the Screen. 2 Tap . 3 Select . If a screen for entering a PIN is displayed, enter the PIN with the numeric keys and tap . Setting the System Manager PIN(P. 397) 4 Select or . Enables sequential broadcasting. Displays the confirmation screen when sending a fax via sequential broadcasting. Disables sequential broadcasting. LINKS Limiting Available Destinations(P. 416) Disabling Use of Previously Used Destinations(P. 418) Sending Faxes to Multiple Destinations Simultaneously (Sequential Broadcast)(P. 148) Security 421

in the Screen. 2 Tap . If a screen for entering a PIN is displayed, enter the PIN with the numeric keys and tap . Setting the System Manager PIN(P. 397) 3 Select . 4 Tap . Disables HTTP communication. Enables HTTP communication. LINKS Using Remote UI (P. 448) Changing Port Numbers (P. 408) Configuring Printing Protocols and WSD Functions(P. 348) Security 422

in the Screen. 2 Tap . If a screen for entering a PIN is displayed, enter the PIN with the numeric keys and tap . Setting the System Manager PIN(P. 397) 3 Select . 4 Tap . Disables the Remote UI. Enables the Remote UI. LINKS Using Remote UI (P. 448) Disabling HTTP Communication (P. 422) Security 423

in the screen. Use TLS(P. 529) Starting the Remote UI with TLS If you try to start the Remote UI when TLS is enabled, a security alert may be displayed regarding the security certificate. In this case, check that the correct URL is entered in the address field, and then proceed to display the Remote UI screen. Starting Remote UI(P. 449) Enabling TLS for e-mailing (MF249dw / MF247dw) If the SMTP server and the POP3 server support TLS, you can enable TLS for communication with these servers ( Configuring E-Mail Communication Settings(P. 363) ). For more information about the SMTP server and the POP3 server, contact your Internet service provider or Network Administrator. LINKS Generating Key Pairs(P. 435) Using CA-issued Key Pairs and Digital Certificates(P. 442) Configuring IEEE 802.1X Authentication(P. 428) Monitoring and Controlling the Machine with SNMP(P. 386) Security 427

in the screen. IEEE 802.1X Settings(P. 481) LINKS Configuring Settings for Key Pairs and Digital Certificates(P. 433) Security 432

in the Home Screen. Refer to the diagrams in PDF format that are included with this manual to visualize the mapping of the whole setting menu. Menu Route Map(P. 675) You can print the setting menu in list form to check the current settings: User Data List(P. 619) Setting Menu List 471

Read the displayed message Select or Wireless LAN Information Select to view the current wireless LAN settings. Viewing Network Settings(P. 344) MAC Address Wireless LAN Status Latest Error Information Channel SSID Settings Security Settings Power Save Mode Setting Menu List 473

Select or when LAN> is selected in Time Until Direct Connection Termination Set the time that the machine exits Direct Connection mode automatically. Can be set when is . Once the time set in is reached, communication between the machine and a mobile device is discontinued. Before starting a large print job, you should set a long delay time or set the delay time to <0> (Off). 0 (Off) 1 to 10 to 60 (min.) Set time to disconnect Access Point Mode Settings To make detailed settings, such as authentication and encryption, enter an SSID and network key to configure settings. Can be set when is . Use Custom SSID Off On SSID (1-20 Characters) Use Custom Network Key Off On Network Key (10 Char.) Setting Menu List 474 Select or Set SSID Settings or Network Key Settings TCP/IP Settings Specify settings for using the machine in a TCP/IP network, such as IP address settings. IPv4 Settings Specify settings for using the machine in an IPv4 network. IP Address Settings Configure the IP address, which is used for identifying devices, such as computers and printers, on a TCP/IP network. Setting IPv4 Address(P. 337) Auto Acquire Select Protocol Off DHCP BOOTP RARP Auto IP Off On Manually Acquire IP Address: 0.0.0.0 Subnet Mask: 0.0.0.0 Gateway Address: 0.0.0.0 Check Settings Auto Acquire IP Address Subnet Mask Gateway Address PING Command Select to check that the machine is connected to a computer over a network. Testing the Network Connection(P. 339) DNS Settings Specify settings for Domain Name System (DNS), which provides a host name for IP address resolutions. Configuring DNS(P. 377) DNS Server Settings Primary DNS Server: 0.0.0.0 Secondary DNS Server: 0.0.0.0 DNS Host Name/Domain Name Settings Host Name Setting Menu List 475Domain Name DNS Dynamic Update Settings Off On DNS Dyn. Updt. Intrvl. 0 to 24 to 48 (hr.) mDNS Settings Specify settings for using DNS functions without DNS servers. Configuring DNS(P. 377) Off On mDNS Name DHCP Option Settings Select whether to acquire the host name and whether to use the dynamic update function via the DHCP options when DHCP is enabled. Configuring DNS(P. 377) Acquire Host Name Off On DNS Dynamic Update Off On Acquire SMTP Server Address * Off On Acquire POP Server Address * Off On IPv6 Settings Specify settings for using the machine in an IPv6 network. Use IPv6 Enable or disable IPv6 in the machine. You can also view the current settings. Setting IPv6 Addresses(P. 340) Off On Check Settings Link-Local Address Prefix Length Stateless Address Settings Enable or disable stateless addresses. Setting IPv6 Addresses(P. 340) Setting Menu List 476Off On Check Settings Stateless Address Prefix Length Use DHCPv6 Enable or disable the stateful address that is acquired via DHCPv6. Setting IPv6 Addresses(P. 340) Off On Check Settings Stateful Address Prefix Length DNS Settings Specify settings for Domain Name System (DNS), which provides a host name for IP address resolutions. Configuring DNS(P. 377) DNS Host Name/Domain Name Settings Use IPv4 Host/Domain Off Host Name Domain Name On DNS Dynamic Update Settings Off On Register Manual Address Off On Register Stateful Address Off On Register Stateless Address Off On DNS Dynamic Update Interval 0 to 24 to 48 (hr.) mDNS Settings Specify settings for using DNS functions without DNS servers. Configuring DNS(P. 377) Off On Use IPv4 Name for mDNS Setting Menu List 477Off mDNS Name On LPD Print Settings Enable or disable LPD, a printing protocol that can be used on any hardware platform or operating system. Configuring Printing Protocols and WSD Functions(P. 348) Off On RAW Print Settings Enable or disable RAW, a Windows specific printing protocol. Configuring Printing Protocols and WSD Functions(P. 348) Off On WSD Settings Enable or disable automatic browsing and acquiring information for the printer or scanner by using the WSD protocol that is available on Windows Vista/7/8/10/Server 2008/Server 2012. Configuring Printing Protocols and WSD Functions(P. 348) WSD Print Settings Use WSD Print Off On Use WSD Browsing Off On WSD Scan Settings Use WSD Scan Off On Use Computer Scan Off On Use Multicast Discovery Off On Use HTTP Enable or disable HTTP, which is required for communications with a computer, such as when using the Remote UI, WSD printing, or printing with Google Cloud Print. Disabling HTTP Communication (P. 422) Off On Setting Menu List 478Port Number Settings Change port numbers for protocols according to the network environment. Changing Port Numbers (P. 408) LPD 1 to 515 to 65535 RAW 1 to 9100 to 65535 WSD Multicast Discovery 1 to 3702 to 65535 HTTP 1 to 80 to 65535 POP3 * 1 to 110 to 65535 SMTP * 1 to 25 to 65535 SNMP 1 to 161 to 65535 MTU Size Select the maximum size of packets the machine sends or receives. Changing the Maximum Transmission Unit(P. 375) 1300 1400 1500 SNMP Settings Specify the settings for monitoring and controlling the machine from a computer running SNMP-compatible software. Monitoring and Controlling the Machine with SNMP(P. 386) SNMPv1 Settings Enable or disable SNMPv1. When enabling SNMPv1, specify a community name and access privileges to Management Information Base (MIB) objects. Off On Community Name 1 Settings Off On Community Name MIB Access Permission Community Name 2 Settings Setting Menu List 479Off On Community Name MIB Access Permission Dedicated Community Settings Off On Select or Specify settings if is selected SNMPv3 Settings Enable or disable SNMPv3. Use the Remote UI to specify detailed settings that are applied when SNMPv3 is enabled. Off On Select or Acquire Printer Mngt. Info. from Host Enable or disable the monitoring of printer management information from a networked computer running SNMP-compatible software. Off On Select or Dedicated Port Settings Enable or disable the dedicated port. The dedicated port is used when printing, faxing, or scanning uses MF Scan Utility and when browsing or specifying the machine settings over the network. Off On Setting Menu List 480 Select or Waiting Time for Connection at Startup Specify a wait time for connecting to a network. Select the setting depending on the network environment. Setting a Wait Time for Connecting to a Network(P. 376) 0 to 300 (sec.) Ethernet Driver Settings Select the communication mode of Ethernet (half-duplex/full-duplex) and the Ethernet type (10BASE-T/100BASE-TX). You can also view the MAC address of the machine. Auto Detect Select whether to automatically detect or manually select the communication mode and the Ethernet type. Configuring Ethernet Settings(P. 373) Off Communication Mode Half Duplex Full Duplex Ethernet Type 10BASE-T 100BASE-TX On MAC Address Check the MAC address of the machine, which is a number unique to each communication device. Viewing the MAC Address for Wired LAN(P. 345) IEEE 802.1X Settings Enable or disable IEEE 802.1X authentication. Configuring IEEE 802.1X Authentication(P. 428) Off On Initialize Network Settings Select to return the Network Settings to the factory defaults. Initialize Menu(P. 535) Setting Menu List 481Preferences 1469-08X All the settings about the sound volume and display are listed with short descriptions. Default settings are marked with a dagger ( ). If a screen for entering a PIN is displayed Enter the PIN with the numeric keys and tap . Setting the System Manager PIN(P. 397) Asterisks (*) Settings marked with "*1" have different defaults depending on the country or region of purchase. Settings marked with "*2" are unavailable depending on the country or region of purchase. Volume Settings(P. 482) Display Settings(P. 484) Volume Settings Adjust volume at which the machine beeps when a key is pressed on the operation panel or when a paper jam occurs. Adjusting the Volume(P. 72) Fax Tone Select whether to make a dial tone while a fax is being sent. You can also adjust the volume. 0 to 1 to 5 Ring Tone Select whether the machine beeps when a fax is received. You can also adjust the volume. 0 to 1 to 5 TX Done Tone Select whether the machine beeps when a fax is sent. You can also adjust the volume. 0 to 1 to 5 Only When Error Occurs Off On RX Done Tone Select whether the machine beeps when a fax is received. You can also adjust the volume. Setting Menu List 4820 to 1 to 5 Only When Error Occurs Off On Scanning Done Tone Select whether the machine beeps when scanning fax documents is complete. You can also adjust the volume. 0 to 1 to 5 Only When Error Occurs Off On Entry Tone Select whether the machine beeps when a key is pressed on the operation panel. Off On Invalid Entry Tone Select whether the machine beeps when an invalid settings value is entered, such as when a user is trying to enter a number unavailable for a setting. Off On Warning Tone Select whether the machine beeps when problem such as a paper jam or an operation mistake occurs. Off On Job Done Tone Select whether the machine beeps when copying or scanning is complete. Off On Energy Saver Alert Select whether the machine beeps when the machine enters or wakes from sleep mode. Off On Original in Feeder Detection Tone Select whether the machine beeps when an original is loaded in the feeder. Off On Setting Menu List 483Display Settings Default Screen after Startup/Restoration By default, the Home screen is displayed immediately after the machine is turned ON or when the Auto Reset function is performed. Specify the setting to change the default screen and display the main screen of a different function. Home Copy Fax Scan Select a function to display the desired screen Home Screen Button Display Settings Change the order in which Home Screen buttons are displayed. Customizing the Screen(P. 33) Contrast Adjust the brightness of the display to suit the installation location of the machine. Five Levels Use <->/<+> to adjust the brightness Invert Screen Colors Select to invert the display colors. Select if the display is hard to view even after the brightness was adjusted in . Off On Select or Millimeter/Inch Entry Switch*1 Select the unit of measurement. Setting Menu List 484Millimeter Inch Select or Notify to Check Paper Settings Specify whether to display a message prompting you to check paper settings when loading paper into the paper drawer or manual feed slot. Off On Select or Gram/Pound Switch*2 Select the unit of measurement for the basis weight. Gram Pound Select or Notify to Clean Original Scanning Area When set to , a message is displayed for dirt or soiling on the original scanning area. Off On Select or Message Display Time Specify the interval in seconds at which two different messages are alternately displayed. Setting Menu List 4851 to 2 to 5 (sec.) Enter a number for the interval Scrolling Speed Adjust the speed for scrolling the screen by selecting from three levels. Slow Standard Fast Select the speed Cursor Movement Type Configure how the cursor moves after a character is entered on the screen. Select to automatically move the cursor to the right of the entered character. Select to manually move the cursor to the right of the entered character. Auto Manual Select or Language*1 Select the display language used for the display, reports, and lists. Chinese (Simplified) Chinese (Traditional) English French German Italian Japanese Korean Portuguese Spanish Setting Menu List 486 Select a language Remote UI Language*1 Select the display language used for the Remote UI screens. Chinese (Simplified) Chinese (Traditional) English French German Italian Japanese Korean Portuguese Spanish Select a language Setting Menu List 487Timer Settings 1469-08Y All the settings about the timer are listed with short descriptions. Default settings are marked with a dagger ( ). Asterisks (*) Settings marked with an asterisk (*) have different defaults depending on the country or region of purchase. Quiet Mode Time(P. 488) Date/Time Settings(P. 488) Auto Sleep Time(P. 490) Auto Reset Time(P. 490) Function After Auto Reset(P. 491) Auto Offline Time(P. 491) Quiet Mode Time You can reduce the operation sound of the machine when you want it to run more quietly (quiet mode). Set a time for the machine to enter quiet mode automatically. You can also set the machine to always run in quiet mode. Entering Quiet Mode(P. 74) Start Time Off On Start time setting to enter quiet mode End Time Off On Stop time setting to exit quiet mode Date/Time Settings Specify date and time settings, including the date format and the 12- or 24-hour clock display setting. The date and time that are printed on each fax document, report, and list are determined by these settings. Date Format * Select the date format (order of year, month, and day). YYYY MM/DD MM/DD/YYYY DD/MM YYYY Setting Menu List 488 Select the date format Time Format Select the 12- or 24-hour clock display setting. 12 Hour (AM/PM) 24 Hour Select the display setting Current Date/Time Settings Set the current date and time. Use / to move the cursor, and / to specify the date and time or switch between /. Set the date and time The current date and time cannot be changed for 1 hour after daylight saving time is in effect. Time Zone * Select the time zone. If the time zone setting is changed, the values set in are also changed accordingly. (UTC-12:00) International Date Line West to (UTC-05:00) Eastern Time (US & Canada) to (UTC+14:00) Kiritimati Island Setting Menu List 489UTC Coordinated Universal Time (UTC) is the primary time standard by which the world regulates clocks and time. The correct UTC time zone setting is required for Internet communications. Select a time zone Daylight Saving Time Settings * Enable or disable daylight saving time. If daylight saving time is enabled, specify the dates from which and to which daylight saving time is in effect. Off On Start: Month, Day End: Month, Day Select a month and day Auto Sleep Time If the machine has not been operated or has had no data to process for a specified period of time, the machine enters sleep mode to save energy consumption (Auto Sleep). Specify the period of time after which auto sleep is performed. Auto Sleep is not performed when the setting menu is displayed. We recommend using the factory default settings to save the most power. Entering Sleep Mode(P. 76) 1 to 30 (min.) Auto Reset Time If a key is not pressed for a specified period of time, the screen and the settings are initialized to display the default screen (Auto Reset). Specify the interval at which the Auto Reset is performed. Select <0> to disable the Auto Reset function. The Auto Reset is not performed in the following cases: The setting menu is displayed. The machine is processing data, such as when printing documents or sending or receiving faxes. An error message is displayed and the error indicator is blinking (However, Auto Reset is performed when the error does not prevent the user from continuing to use a function.) 0 (Auto Reset is disabled.) 1 to 2 to 9 (min.) Setting Menu List 490 Set the Auto Reset time The screen displayed after the Auto Reset is performed can be selected in . Function After Auto Reset Select whether to return the display to the default screen after the Auto Reset is performed. If is selected, the main screen of the function selected in is displayed ( Default Screen after Startup/Restoration(P. 484) ). If is selected, the display returns to the main screen of the function that was selected. Default Function Selected Function Select or Auto Offline Time If a key has not been pressed for a specified period of time after the screen below is displayed (the machine is set online for scanning), the machine automatically becomes offline. Specify the time period at which the machine becomes offline. You can also set the machine to remain online. 0 (The machine remains online.) 1 to 5 to 60 (min.) Set the time period Setting Menu List 491Common Settings (MF249dw / MF247dw) 1469-090 All the settings about the operation of the paper drawer and the paper feed method are listed with short descriptions. Default settings are marked with a dagger ( ). Switch Paper Feed Method Specify this setting when you print a document on paper with logos. To print on paper with logos, you need to change how the paper loaded in the paper source is facing depending on whether you are performing 1- or 2-sided printing. However, if you change the setting to , you can just load the paper face down for both 1- and 2- sided printing. For more information, see Loading Preprinted Paper(P. 54) . Multi-Purpose Tray Speed Priority Print Side Priority Drawer 1 Speed Priority Print Side Priority Select the paper source Select or Paper Sources Select the paper source that you want to change the setting for. When using paper that has been preprinted with a logo, you need to change how it is facing when you perform 1-sided and 2-sided printing. We recommend selecting if you do not need to consider which side to print on. Setting Menu List 492 To print on a specific side of paper, you do not need to flip over paper in the paper source whether 1- or 2- sided printing is selected. If is set for a paper source that is loaded with paper you cannot use for 2-sided printing ( Paper(P. 648) ), is applied to the paper source instead. In this case, you need to load the paper in the same way as when is selected ( Loading Preprinted Paper(P. 54) ). 1-sided printing speed may be slower when is selected. Setting Menu List 493Copy Settings 1469-091 All the settings about the copy are listed with short descriptions. Default settings are marked with a dagger ( ). Asterisks (*) Settings marked with "*1" are only available for the MF249dw / MF247dw. Settings marked with "*2" are only available for the MF249dw. Change Default Settings (P. 494) Correct Density(P. 495) Initialize Default Settings(P. 495) Change Default Settings You can change the factory default settings about copy. The selected settings are used as the default settings of the copy function. Changing Default Settings(P. 100) Number of Copies 1 to 999 Density -4 to 0 to +4 Auto Density Original Type Text Text/Photo (High Speed) Text/Photo Photo 2-Sided *1 Off 1->2-Sided 2->2-Sided*2 2->1-Sided*2 Original/Finishing Type Copy Ratio Custom Ratio 100% (Direct) Setting Menu List 494400% (Max) 200% 129% STMT->LTR 78% LGL->LTR 64% LTR->STMT 50% 25% (Min) N on 1 Off 2 on 1 4 on 1 ID Card Copy Select Layout Collate Off On Sharpness Seven Levels Correct Density Specify the initial copy density. You can also change the copy density temporarily. Adjusting Density(P. 88) -4 to 0 to +4 Adjust the density Initialize Default Settings Select this option to restore the default copy settings. Setting Menu List 495Fax Settings 1469-092 All the settings about the fax are listed with short descriptions. Default settings are marked with a dagger ( ). If a screen for entering a PIN is displayed Enter the PIN with the numeric keys and tap . Setting the System Manager PIN(P. 397) Asterisks (*) Settings marked with "*1" are only available for the MF249dw. Settings marked with "*2" are only available for the MF249dw / MF247dw. Settings marked with "*3" are unavailable depending on the country or region of purchase. Basic Settings(P. 496) TX Function Settings(P. 497) RX Function Settings(P. 501) RX Print Settings(P. 503) Forwarding Settings(P. 505) Fax Setup Guide(P. 506) Basic Settings Specify the basic settings for using the machine as a fax device. Register Unit Telephone Number Register the fax number for the machine. Registering the Fax Number and Unit Name(P. 108) Select Line Type Select the telephone line type used for fax transmission. Connecting the Telephone Line(P. 112) Pulse Tone Public Line Connection When the fax receive mode is , an external telephone may not ring or a call may not be dialable. In this instance, specify or . Direct Adapter 1 Adapter 2 Setting Menu List 496 Select connection type Off-Hook Alarm Select whether the machine makes an alert sound when the handset of a telephone connected to the machine is not properly set on the cradle. You can also adjust the volume of the alert sound. 0 to 5 Select the volume of the alert sound Communication Management Settings Adjust the communication start speed in descending order from "33600 bps." This adjustment should be made when it takes a long time to start sending or receiving a fax due to a poor telephone line connection. TX Start Speed 33600 bps 14400 bps 9600 bps 7200 bps 4800 bps 2400 bps RX Start Speed 33600 bps 14400 bps 9600 bps 7200 bps 4800 bps 2400 bps Select a communication start speed TX Function Settings Specify settings for sending faxes. Setting Menu List 497Change Default Settings Specify settings used for sending faxes. The selected settings are used as the default settings when scanning documents. Changing Default Settings(P. 139) Resolution 200 x 100 dpi (Normal) 200 x 200 dpi (Fine) 200 x 200 dpi (Photo) 200 x 400 dpi (Superfine) Density Nine Levels 2-Sided Original *1 Off Book Type Calendar Type Sharpness Seven Levels Register Unit Name Register the name of a company or person. Registering the Fax Number and Unit Name(P. 108) The registered name is sent as sender information to the destination. TX Terminal ID(P. 500) ECM TX Enable or disable error correction mode (ECM). ECM checks for fax data errors and corrects them. To reduce errors on received faxes, see ECM RX(P. 501) . Off On ECM must be enabled on both the machine and the other fax device because error checks are performed on both the sending and receiving devices. Even when ECM is enabled, errors may occur due to telephone line conditions. It may take a longer time than usual to process data when ECM is enabled because the error checks and corrections are performed while the data is transmitted. Set Pause Time For example, when you make calls by dialing "0 - (pause) - (telephone number)", 0 is dialed first and then a few seconds later, the telephone number. When sending faxes overseas, you need to specify destinations by dialing "(international access code) - (country code) - (area code) - (fax number)" but consecutive numbers that are Setting Menu List 498input without pauses may not be recognized correctly. In this case, try adding a pause after the international access code or the fax number. If the code or the number is still not recognized correctly, change the duration of the pause. For instructions on how to enter a pause, see step 3 on Sending Faxes(P. 114) . 1 to 2 to 15 (sec.) Specify the duration of pause Auto Redial Specify settings for Auto Redial, a function that automatically redials the fax number after several minutes if the first attempt fails because the line is busy. You can specify how many times the machine redials and the interval between redials. Off On Number of Times to Redial 1 to 2 to 10 (times) Redial Interval 2 to 99 (min.) Redial When Error Occurs Off On Specify the settings Specifies how many times the machine redials. Use / or the numeric keys to enter a number, and tap . Specifies the interval between redials. Use / or the numeric keys to enter a number for the interval, and tap . Setting Menu List 499 Specifies whether to redial when a transmission error occurs. Select or . TX Terminal ID Specify settings for adding the sender information, including the fax number and the name of the machine, to the fax header. The recipient can check who sent the fax by looking at the added information. Off On Print Position Inside Image Area Outside Image Area Mark Number as FAX TEL Specify the settings Specifies the position to print the terminal ID information in the sent fax. Select to print the information inside the image area, or to print the information outside the image area. Adds the "FAX" or "TEL" mark in front of the fax number registered for the machine ( Registering the Fax Number and Unit Name(P. 108) ). Select to indicate that the notified number is a telephone number. Check Dial Tone Before Sending *3 Select whether to check the dial tone before a fax number is dialed. Off On Setting Menu List 500 Select or Allow Fax Driver TX Enable or disable PC faxing (sending faxes from a computer). Prohibiting PC Faxing(P. 417) Off On Confirm Entered Fax Number Select whether to require users to enter the fax number twice when it is entered by using the numeric keys. Displaying the Screen for Confirming the Fax Number(P. 419) Off On Restrict Sequential Broadcast Select whether to prohibit sequential broadcasting, a feature that sends faxes to multiple destinations in succession. Prohibiting Sequential Broadcasting(P. 421) Off Confirm Sequential Broadcast Reject Sequential Broadcast Initialize Default Settings Select this option to restore the default fax transmission settings. RX Function Settings Specify settings for receiving faxes. ECM RX Enable or disable error correction mode (ECM). ECM checks for fax data errors and corrects them. To reduce errors on sent faxes, see ECM TX(P. 498) . Off On ECM must be enabled on both the machine and the other fax device because error check is performed on both the sending and receiving devices. Setting Menu List 501 Even when ECM is enabled, errors may occur due to telephone line conditions. It may take a longer time than usual to process data when ECM is enabled because the error check and corrections are performed while the data is transmitted. Incoming Ring Specify settings for sounding a ring to notify you of incoming faxes. This feature is only available when or is selected for the receive mode. Specify how many times the incoming call rings when the machine receives a fax call. You can also disable the settings to prevent the incoming call from ringing. Off On 1 to 2 to 99 (times) If you use this feature in the mode, you need to connect your telephone to the machine beforehand. Specify how many times the incoming call rings Remote RX Specify settings for receiving a fax by operating a telephone that is connected to the machine (Remote Reception). When a fax is sent to the machine, you can receive it just by picking up the handset of the telephone and entering a specific ID number by using the telephone. This feature can save you the trouble of going all the way to the machine. For instructions on how to use Remote Reception, see Using a Telephone to Receive Faxes (Remote Reception)(P. 144) . Off On 00 to 25 to 99 Specify the ID number for receiving a fax Setting Menu List 502Switch to Auto RX Specify settings for automatically receiving a fax after the machine has rung for a specified time period. This feature is only available when is selected for the receive mode. By using this feature, faxes can be received even when no one is available to pick up the handset. Off On 1 to 15 to 99 (sec.) Specify how long the incoming call rings Memory Lock Settings Select whether to store received faxes without immediately printing them. Stored fax documents can be printed at any time by changing the setting to . Storing Received Faxes into Memory (Memory Reception) (P. 150) Off On Report Print Off On Memory Lock Time Off On Memory Lock Start Time Memory Lock End Time Specify settings RX Print Settings Specify settings for printing received faxes. Print on Both Sides *2 Specify settings for printing received faxes on both sides of paper. Off On Setting Menu List 503 Reduce RX Size Specify settings for reducing the image size of a received document. You can select an automatic reduction ratio that reduces the received document to size of the loaded paper. You can also select a ratio from a list. Off On Ratio Auto 97% 95% 90% 75% Direction Vertical/Horizontal Vertical Only Specify the settings reduces the image by a ratio that is based on the size of the loaded paper. <97%>, <95%>, <90%>, or <75%> reduce the image by the corresponding ratio. Select to reduce the image both vertically and horizontally. Select to reduce only vertically. RX Page Footer Select whether to print information, including date and time of reception and page numbers, on the bottom of received faxes. Off On Setting Menu List 504 Continue Print. When Near Cart. Life End If receiving faxes when the amount remaining in a toner cartridge is nearly empty, the machine holds them in memory instead of printing. However, if this function is enabled, the machine continues printing. Off On When this function is enabled, faxes may fade or blur. Because received documents are not stored in memory, you need to ask the sender to resend the document. Forwarding Settings *2 Specify settings for forwarding faxes. Enable Forwarding Settings Select whether to forward all the received fax documents to a specified destination. You can specify an e-mail address or a shared folder in a computer as the forwarding destination. Forwarding All the Received Documents Automatically (MF249dw / MF247dw)(P. 157) Off On Print Images Select whether to print forwarded fax documents. You can set the machine to print forwarded documents only when an error occurs. Printing Documents to be Forwarded(P. 157) Off On Only When Error Occurs Store Images in Memory Select whether to store fax documents in memory when they are not successfully forwarded. You can resend or print the documents later as necessary. Printing/Resending/Deleting Documents that Failed to be Forwarded(P. 158) Off Only When Error Occurs Setting Menu List 505Fax Setup Guide Select to display on-screen instructions for specifying settings, including the fax number and the telephone line type. Configuring Initial Settings for Fax Functions(P. 106) Setting Menu List 506Scan Settings 1469-093 All the settings about the scan are listed with short descriptions. Default settings are marked with a dagger ( ). Asterisks (*) Settings marked with "*1" are only available for the MF249dw / MF247dw. Settings marked with "*2" are only available for the MF249dw. E-Mail Settings(P. 507) File Settings(P. 508) Register Unit Name (E-Mail)(P. 510) Output File Image Settings(P. 510) Shortcut Key Settings(P. 510) E-Mail Settings *1 Specify settings used for scanning documents to send as e-mails. Change Default Settings Specify settings used for scanning documents to send as e-mails. The selected settings are used as the default settings when scanning documents. Changing Default Settings(P. 284) Scan Size LTR LGL STMT Color Mode Color Black & White File Format PDF PDF (Compact) JPEG TIFF Density Nine Levels Setting Menu List 507Original Orientation Portrait Landscape Original Type Text Text/Photo Photo 2-Sided Original*2 Off Book Type Calendar Type Sharpness Seven Levels Data Size Small: Memory Priority Standard Large: Image Quality Priority Subject/Message Subject Message Reply To None Specify from Address Book Priority Low Standard High Initialize Default Settings Select this option to restore the default e-mail transmission settings. File Settings *1 You can change and register the settings used when documents are saved to a shared folder. Setting Menu List 508Change Default Settings You can change the default settings used when documents are saved to a shared folder. The selected settings are used as the default settings when scanning. Changing Default Settings(P. 284) Scan Size LTR LGL STMT Color Mode Color Black & White File Format PDF PDF (Compact) JPEG TIFF Density Nine Levels Original Orientation Portrait Landscape Original Type Text Text/Photo Photo 2-Sided Original*2 Off Book Type Calendar Type Sharpness Seven Levels Data Size Small: Memory Priority Standard Large: Image Quality Priority Initialize Default Settings You can change and register the settings used when documents are saved to a shared folder. Setting Menu List 509 Register Unit Name (E-Mail) *1 Register the sender name for e-mails. The registered name is displayed in e-mails, along with the e-mail address. If the sender name is not registered, only the e-mail address is displayed. Enter the sender name Output File Image Settings *1 Specify settings for the gamma value and file compression ratio for converting scanned documents into files. YCbCr TX Gamma Value Select the gamma value used when converting scanned color documents into the specified file format. You can specify the same gamma value as that of the monitor which is to be used for viewing the converted files. The files are displayed with brightness that is true to the original documents. Setting Gamma Values(P. 271) Gamma 1.0 Gamma 1.4 Gamma 1.8 Gamma 2.2 Shortcut Key Settings Register scan settings for the PC1> and PC2> buttons. The settings include the computer that scanned images are saved in, the type of scan (color or black and white), and the file format (PDF or JPEG). Registering these settings enables you to scan documents into a specified computer just by pressing a button. You can view the registered settings by selecting . Scanning Using the PC> Button(P. 237) Register Scan -> PC1 Off USB Connection Color Scan B&W Scan Custom 1 Custom 2 Network Connection Color Scan B&W Scan Setting Menu List 510Custom 1 Custom 2 Scan -> PC2 Off USB Connection Color Scan B&W Scan Custom 1 Custom 2 Network Connection Color Scan B&W Scan Custom 1 Custom 2 Confirm Destination Scan -> PC1 Scan -> PC2 Setting Menu List 511Printer Settings 1469-094 All the settings about the printer are listed with short descriptions. Default settings are marked with a dagger ( ). Asterisks (*) Settings marked with "*1" are only available for the MF249dw / MF247dw. Settings marked with "*2" have different defaults depending on the country or region of purchase. Priority of settings If a print setting is specified both from the printer driver and the operation panel of the machine, the specification from the printer driver overrides that from the operation panel. The specification from the operation panel becomes effective in some specific cases, such as when performing PCL printing and printing from UNIX or other operating system that does not support printer drivers. Action When Paper Size Mismatch(P. 512) Mobile Print Halftones(P. 513) Copies(P. 513) 2-Sided Printing(P. 513) Default Paper(P. 514) Print Quality(P. 514) Layout(P. 515) Timeout(P. 516) PCL(P. 516) Action When Paper Size Mismatch Set whether printing goes ahead if a paper size other than the size loaded in the paper source is selected. You can also set the machine not to go ahead with printing and instead display an alert message. When an Error Message Appears(P. 548) Force Output Display Error Setting Menu List 512 Select or Mobile Print Halftones Select the image processing when printing from a mobile device. is suitable for photos and illustrations. is suitable for printing data with text and thin lines. Gradation Error Diffusion Select or The stability of the texture and fixed toner may be reduced when is used. Copies *1 Set the number of copies to print. 1 to 999 Set the number of copies to print 2-Sided Printing *1 Select whether to make 2-sided printouts. Off On <2-Sided Printing> Select or Setting Menu List 513Default Paper *1 Use this item to specify the paper size. Paper(P. 648) Select the paper size Print Quality You can change settings related to print quality. Density *1 Adjust the toner density. 17 Levels Fine Adjust High 17 Levels Medium 17 Levels Low 17 Levels The settings specified for are disabled when is enabled. Adjust the density Toner Save You can save toner consumption. Select when you want to check the layout or other appearance characteristics before proceeding to final printing of a large job. Off On Select or Setting Menu List 514Special Print Mode *1 Select if a printed bar code is unreadable, or if print results are partially faded. Off Special Settings 1 Special Settings 2 Select or Resolution *1 Specify the resolution to be used for print data processing. 1200 dpi 600 dpi Select <1200 dpi> or <600 dpi> Density Fine Adjustment *1 Finely adjust the density. You can specify this setting only when <1200 dpi> is selected in . -1 to 0 to 1 Specify the density Layout *1 Specify the page layout settings such as binding position. Binding Location If you are binding the printouts with a binding tool such as a stapler, use this item to specify whether to bind on the long or short edge. Long Edge Short Edge Setting Menu List 515 Select or Specify this to bind on the long edge of paper. Specify this to bind on the short edge of paper. Timeout *1 Set the time period after which the current print job is automatically canceled in the case of a print data reception interruption. 5 to 15 to 300 (sec.) Set the time period PCL *1 Specify the PCL printing settings such as page layout and print quality. Paper Save Select whether to save paper by not outputting blank pages in documents. By selecting , the machine will not output blank pages. To output all your document data when printing, including any blank pages that you have inserted in your document, select . Off On Setting Menu List 516 Select or Orientation Select (vertical orientation) or (horizontal orientation) for the page orientation. Portrait Landscape Select or Font Number Specify the font to use by selecting a corresponding font ID number. You can print the PCL font list with font samples from the operation panel. PCL Font List (MF249dw / MF247dw)(P. 616) 0 to 54 Select the font number Point Size Set the font size in points, adjustable in 0.25 increments. You can specify this setting only when a proportionally- spaced scalable font is selected in . 4.00 to 12.00 to 999.75 (point) Specify the point size Pitch Set the font pitch, or cpi (characters per inch), adjustable in 0.01 increments. You can specify this setting only when a fixed-pitch scalable font or a bitmap font is selected in . 0.44 to 10.00 to 99.99 (cpi) Setting Menu List 517 Specify the pitch value Form Lines *2 Set the number of lines printed on one page from 5 to 128. This setting is automatically changed according to the settings specified in and . 5 to 60 to 128 (lines) Specify the number of lines Character Code Select the character code that is most suited for the computer you send print data from. The specified setting is ignored when the character code is controlled by the font specified in . DESKTOP ISO4 ISO6 ISO11 ISO15 ISO17 ISO21 ISO60 ISO69 ISOL1 ISOL2 ISOL5 ISOL6 LEGAL MATH8 MCTEXT MSPUBL PC775 PC8 PC850 PC852 PC8DN PC8TK PC1004 PIFONT PSMATH PSTEXT ROMAN8 VNINTL VNMATH VNUS WIN30 WINBALT WINL1 WINL2 WINL5 Select the character code Custom Paper Select whether to set a custom paper size. Select to set the dimensions of the paper in and . Setting Menu List 518Off On Select or Unit of Measure *2 Select the unit of measurement to use to set a custom paper size. Millimeters Inches Select or X dimension Specify the horizontal dimension (short edge) of the custom paper. 3 to 8 1/2 (inches) or 77 to 216 (mm) Specify the dimension Y dimension Specify the vertical dimension (long edge) of the custom paper. 5 to 14 (inches) or 127 to 356 (mm) Specify the dimension Append CR to LF Select whether to append a carriage return (CR) when the machine receives a line feed code (LF). If is selected, the print position moves to the beginning of the next line when the machine receives an LF code. If is selected, the print position moves to the next line, just under the received LF code. Setting Menu List 519Yes No Select or Enlarge A4 Print Width Select whether to expand the width of the printable area of A4 size paper in portrait orientation to that of LTR size. Off On Select or Halftones You can select the printing method to reproduce halftones (the intermediate range between the lighter and darker areas of an image) for optimal image quality. For each document, you can make settings by type of image. Text Color Tone Gradation Resolution Graphics Color Tone Gradation Resolution Image Color Tone Gradation Resolution Setting Menu List 520 Select the type of image Select the halftone reproduction method Type of image Select the object for which to change the setting. represents letters and characters, represents lines and figures, and represents photos and images. Produces a sharp print with strong contrast of lightness and darkness. It is suitable for printing image data such as photo image data. Produces a print with smooth gradation or smooth edges. It is suitable for printing figures or graphs containing gradation areas. Produces a fine print with clear edges of text. It is suitable for printing characters and fine lines. Setting Menu List 521Adjustment/Maintenance 1469-095 All the settings about adjustment and maintenance are listed with short descriptions. Default settings are marked with a dagger ( ). Displ. Timing for Cartridge Prep. Notif.(P. 522) Toner Save(P. 522) Special Processing(P. 523) Clean Fixing Assembly(P. 527) Displ. Timing for Cartridge Prep. Notif. Set the display timing for the message notifying you that the amount remaining in the toner cartridges is low. Auto Custom 10 to 20 to 99 (%) Enter the toner cartridge level Toner Save Select whether to reduce toner consumption when copying or faxing. Copy Off On Fax Off On Select or Setting Menu List 522When set to Fine lines and portions with lighter print density may become blurred. Special Processing If the print results on special types of paper are not satisfactory, the following settings may improve the quality of the printouts. Special Printing Mode U If toner appears splattered around text and patterns in a printout, select . Off On When set to Print quality can be affected by the type of paper (especially lightweight paper) and the printing environment (especially high humidity). Special Printing Mode V Adjust this setting if the print paper curls or wrinkles. Off Mode 1 Mode 2 Mode 3 Select the mode Setting Menu List 523To enable the setting This setting is enabled in the following conditions. The paper size is set to , , , or is set to , , , , or After the setting is enabled Print speed is slower. Special Printing Mode X Adjust this setting if streaks adhere to the print paper. Off Mode 1 Mode 2 Mode 3 Mode 4 Select the mode Special Printing Mode Z Adjust this setting if streaks adhere to the print paper output when copying or faxing. Copy Off Mode 1 Mode 2 Mode 3 Mode 4 Fax Off Mode 1 Mode 2 Mode 3 Mode 4 Select or Select the mode Setting Menu List 524After the setting is changed By specifying or , streaks may adhere to the print paper. By specifying or , outlines may be blurred or images may appear somewhat grainy. The print density becomes lighter as the setting progresses from to . After printing from a smartphone or tablet If streaks adhere to the paper, change the setting with . Special Printing Mode B Adjust this setting if streaks adhere to the print paper after replacing the toner cartridge or after not printing for a long period of time. Off Mode 1 Mode 2 Mode 3 Select the mode After the setting is enabled Print speed is slower. Special Printing Mode C Adjust this setting if streaks adhere to the print paper when printing out received faxes. Off On Setting Menu List 525 After the setting is enabled While more effect is gained than with , print speed is slower. Special Printing Mode D Adjust this setting if streaks adhere to the print paper. Also, setting this item to will reduce the operating noise during printing. Copy Off On Print Off On Select or After the setting is enabled While more effect is gained than with , print speed is slower. After printing from a smartphone or tablet If streaks adhere to the paper, change the setting with . Special Printing Mode I Only select if paper jams frequently when performing 2-sided printing on lightweight paper or on curled paper. Off On Setting Menu List 526When set to White patches may appear in images printed on paper other than lightweight paper. Special Printing Mode J If printing is uneven when printing fine lines or faint images, select . Off On When set to . The following may occur. Definition may be affected Toner appears in non-print areas when using a new toner cartridge Toner cartridge may be used up more quickly Special Printing Mode K If toner does not adhere adequately and printouts are faded, select . Off On When set to Print speed is slower. Clean Fixing Assembly Clean the fixing unit after a toner cartridge is replaced or if black streaks appear on printouts. Fixing Assembly(P. 594) Setting Menu List 527System Management Settings 1469-096 All the settings about System Management Settings are listed with short descriptions. Default settings are marked with a dagger ( ). If a screen for entering a PIN is displayed Enter the PIN with the numeric keys and tap . Setting the System Manager PIN(P. 397) Asterisks (*) Settings marked with "*1" have different defaults depending on your country or region. Settings marked with "*2" are only available for the MF249dw / MF247dw. Network Settings(P. 528) System Manager Information Settings(P. 528) Device Information Settings(P. 529) Security Settings(P. 529) Select Country/Region(P. 530) Remote UI Settings(P. 530) Auto Online for Remote Scan(P. 531) Restrict TX Function(P. 531) Display Job Log(P. 532) Use as USB Device(P. 532) Enable Product Extended Survey Program(P. 532) Displ. Consmbls. Info (RUI/Toner Status)(P. 533) Google Cloud Print Settings(P. 533) Import/Export Address Book(P. 533) PDL Selection (Plug and Play)(P. 533) Update Firmware(P. 535) Initialize Address Book(P. 535) Initialize Eco Report Counter(P. 535) Initialize Menu(P. 535) Initialize All Data/Settings(P. 536) Network Settings See Network Settings (P. 472) . System Manager Information Settings Specify the PIN exclusively for Administrators who have access privileges to and . You can set the PIN from . You can also register the name of an Administrator. Setting the System Manager PIN(P. 397) Setting Menu List 528System Manager PIN Enter a number of up to seven digits for the System Manager PIN. System Manager Name Enter up to 32 alphanumeric characters for the name of an Administrator. Device Information Settings Enter up to 32 alphanumeric characters for the name and the installation location to identify the machine. Device Name Location Select or Enter or ( Entering Text(P. 38) ) Security Settings Enable or disable settings for IP address or MAC address packet filtering. Use TLS Select whether to use TLS encrypted communication. Enabling TLS Encrypted Communication for the Remote UI(P. 425) Off On IPv4 Address Filter Enable or disable settings for filtering packets received from devices with specified IPv4 addresses. Specifying IP Addresses for Firewall Rules(P. 401) Off On Select or Setting Menu List 529IPv6 Address Filter Enable or disable settings for filtering packets received from devices with specified IPv6 addresses. Specifying IP Addresses for Firewall Rules(P. 401) Off On Select or MAC Address Filter Enable or disable settings for filtering packets received from devices with specified MAC addresses. Specifying MAC Addresses for Firewall Rules(P. 405) Off On Select or Select Country/Region *1 Specify the country or region where the machine is used. The default setting may vary depending on the setting selected at initial power-on. United States (US) Canada (CA) Brazil (BR) Mexico (MX) Other Select a country or region Remote UI Settings Configure settings for using the Remote UI. Using the Remote UI allows you to configure machine settings from a Web browser. Setting Menu List 530

Select or Restrict TX Function Specify settings for restricting access to sending functions for selected destinations. Address Book PIN Specify a PIN and require entering it to add new entries to or edit existing entries in the Address Book. Setting a PIN for Address Book(P. 414) Restrict New Destinations Select whether to limit the fax numbers and e-mail addresses that can be specified as destinations to those already registered in the Address Book. Limiting Available Destinations(P. 416) Off On Restrict Resending from Log Select whether to prevent a destination from being selected from the sent job logs. Disabling Use of Previously Used Destinations(P. 418) Off On Setting Menu List 531

Select or Use as USB Device Enable or disable the USB port that is used for connecting the machine to a computer. Off On Select or Restart the machine Enable Product Extended Survey Program Enable or disable the Product Extended Survey Program (a program for the machine usage survey). Off On Select or Setting Menu List 532

Select or Select or If you selected for , continue by selecting or for . Google Cloud Print Settings Enable or disable Google Cloud Print. Using Google Cloud Print(P. 308) Enable Google Cloud Print Off On Google Cloud Print Registration Status Import/Export Address Book You can import an Address Book from a computer or export an Address Book from the machine. Importing/ Exporting Address Book Data with the Supplied Software(P. 165) PDL Selection (Plug and Play) Select a page description language so that the machine is detected as a printer that is compatible with that language when it is connected to a computer by using Plug and Play. For more information, see "MF Driver Installation Guide." Setting Menu List 533

Select or Select a page description language Restart the machine Detects and connects the machine as a fax device. Detects and connects the machine as a UFRII LT printer. Detects and connects the machine as a UFRII LT printer that is compatible with XML Paper Specification (XPS). *2 Detects and connects the machine as a PCL6 printer. Setting Menu List 534

Restart the machine Setting Menu List 536