Contents

Brother FAX-1840C Quick Setup Guide PDF

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Summary of Content for Brother FAX-1840C Quick Setup Guide PDF

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e Before you can use the machine, you must set up the hardware. Please read this Quick Setup Guide for proper set up instructions.

To find the best solution for your problem or question, access the Brother Solutions Center, http://solutions.brother.com Keep this Quick Setup Guide and Users Guide in a convenient place for quick and easy reference at all times.

Version A

Setting Up the Machine

Setup is Complete!

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Warning Hint Users Guide

Indicates warnings that must be observed to prevent possible personal injury.

Indicates cautions that must be observed to use the machine properly or to prevent damage to the machine.

Indicates notes and useful tips to remember when using the machine.

Indicates reference to the Users Guide.

1

Carton components may differ from one country to another. Save all packing materials and the carton.

Carton Components

Quick Setup Guide

Users Guide

Accessory Order Form

Telephone Line Cord Curled Handset Cord Telephone Handset

One Touch Label for FAX-1840C only

One Touch Label for FAX-1940CN only

Test Sheet (USA only)

Black (LC41BK)

Magenta (LC41M)

Yellow (LC41Y)

Cyan (LC41C)

Ink Cartridges

Getting Started

2

(For FAX-1840C)

(For FAX-1940CN)

Control Panel

1. One Touch keys 5. Stop/Exit key 9. Mode keys

2. Shift 6. Start keys 10. Liquid Crystal Display (LCD)

3. Fax and telephone keys 7. On/Off key 11. Copy keys

4. Dial Pad 8. Navigation keys 12. Ink/Reports key

For the details of the control panel, see "Control panel overview" in Chapter 1 of the Users Guide.

1. One Touch keys 6. Stop/Exit key 11. Liquid Crystal Display (LCD)

2. Shift 7. Start keys 12. Copy keys

3. Message Center keys 8. On/Off key 13. Ink/Reports key

4. Fax and telephone keys 9. Navigation keys

5. Dial Pad 10. Mode keys

For the details of the control panel, see "Control panel overview" in Chapter 1 of the Users Guide.

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1 2 3 4 5 6 7

89111213 10

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Table of Contents

Setting Up the Machine 1. Removing the Protective Parts ......................................................................... 4 2. Installing the Handset........................................................................................4 3. Loading Paper ....................................................................................................4 4. Installing the Phone Line and Power Cord ...................................................... 5 5. Installing the Ink Cartridges..............................................................................6 6. Print Quality Check ............................................................................................8 7. Setting the Date and Time .................................................................................9 8. Setting Your Station ID ......................................................................................9 9. Selecting a Receive Mode (FAX-1840C only) ................................................10 10. Selecting a Receive Mode (FAX-1940CN only)..............................................11 11. Setting Up the Message Center (FAX-1940CN only).....................................11 12. Selecting Your Language (Canada only) .......................................................12 13. Sending in the Product Registration and Test Sheet (USA only)................12 14. Using the FAX as a Printer or for PC-FAX Send ...........................................13 15. Using the Network features of the FAX-1940CN ...........................................13

Replacement Consumables

Ink Cartridges .........................................................................................................14

4

Setting Up the Machine

1 Remove the protective tape and paper.

1 Connect the curled handset cord to the MFC and the other end to the handset.

1 Pull the paper tray completely out of the machine and remove the output paper tray.

2 Press and slide the paper guide to fit the paper width.

3 Pull out the paper support and unfold the paper support flap.

4 Fan the stack of paper well to avoid paper jams and mis-feeds.

5 Gently insert the paper into the paper tray print side down and top edge first. Check that the paper is flat in the tray and below the maximum paper mark.

6 Put the output paper tray back on and push the paper tray firmly back into the machine.

1 Removing the Protective Parts

2 Installing the Handset

3 Loading Paper

You can load up to 100 sheets of 20 lb paper. For more details, see About paper in Chapter 1 of the Users Guide.

Use the paper support flap for Letter, Legal and A4 size paper.

Make sure the paper side guides touch the sides of the paper.

Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause paper feed problems.

Paper Side Guide

Paper Support

Paper Support Flap

5

1 Connect the power cord.

2 Connect the telephone line cord. Connect one end of the telephone line cord to the jack on the machine marked LINE and the other end to a modular wall jack.

Warning The machine must be connected to a grounded/

earthed plug. Since the machine is grounded through the power

outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power switched on when you connect the Fax to a telephone line. Similarly, you can protect yourself when you want to move your machine by disconnecting the telephone line first and then the power cord.

4 Installing the Phone Line and Power Cord

If you are sharing one phone line with an external telephone, connect it as shown below.

If you are sharing one phone line with an external telephone answering machine, connect it as shown below.

Please set the Receive Mode to External TAD if you have an external answering machine. (FAX-1840C only) For more details, see Connecting an external device to your machine in the Appendix of the Users Guide.

TAD

TAD

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6

Setting Up the Machine

Warning If ink gets in your eyes wash them with water immediately, and if irritation occurs consult a doctor.

1 Make sure that the power is turned on. The LCD shows:

2 Open the top cover.

3 Remove the protective parts.

4 Take out the ink cartridge.

5 Carefully remove the bottom cap.

DO NOT touch the area shown in the illustration below.

Keep the ink cartridge in an upright position when you insert it into the slot.

5 Installing the Ink Cartridges

No Cartridge

Do not throw away the protective parts. You will need them when you transport the machine.

Top Cover

If the cartridge cover comes off when you open the bag the cartridge will not be damaged.

Opening

OK

7

6 Press firmly down on the ink cartridge until the hook snaps over it, taking care to match the slot color (A) with the cartridge color (B), as shown in the diagram below.

7 Close the top cover.

The machine will clean the ink tube system for use for the first time. This process will occur only once, the first time ink cartridges are installed. The cleaning process will last approximately four minutes. The LCD shows:

DO NOT remove ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge.

DO NOT shake the ink cartridges. If ink stains your body or clothing, wash with soap or detergent immediately.

DO NOT insert and remove the cartridges repeatedly. If you do so, the ink may seep out of the cartridge.

Brother strongly recommends that you do not refill the ink cartridges provided with your machine. We also strongly recommend that you continue to use only Genuine Brother Brand replacement ink cartridges. Using or attempting to use potentially incompatible inks and/or cartridges in your machine may cause damage to the machine itself and/or it may result in unsatisfactory print quality. Our warranty coverage does not apply to any problem that was caused by the use of unauthorized third party ink and/ or cartridges. To protect your investment and guarantee your print quality please continue to replace consumed ink cartridges with only Genuine Brother Branded Supplies.

If Install shows on the LCD after you install the ink cartridges, check to make sure the ink cartridges are installed correctly.

Preparing System

Approx 4 Minutes

(B)

(A)

OK

If you mix the colors by installing an ink cartridge in the wrong position, you must clean the print head by running several cleaning cycles after correcting the cartridge installation. (See Cleaning the print head in chapter 12 Troubleshooting and Routine Maintenance of the Users Guide.)

Once you open an ink cartridge, install it in the machine and use it up within six months of installation. Use unopened ink cartridges by the expiration date written on the cartridge package.

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8

Setting Up the Machine

1 After the cleaning cycle is finished, the LCD shows:

2 Make sure the paper is loaded in the paper tray. Press Color Start. The machine starts printing the PRINT QUALITY CHECK SHEET (only during initial ink cartridge installation).

3 Check the quality of the four color blocks formed by the short lines printed on the sheet. (BLACK/ CYAN/ YELLOW/ MAGENTA)

Avoid touching the printed surface of the paper immediately after printing, the surface may not be completely dry and may stain your fingers.

4 The LCD shows:

5 If all lines are clear and visible, press 1 on the dial pad to finish the quality check. ---OR--- If you can see missing short lines, press 2 on the dial pad and go to 6.

6 The LCD asks you if the print quality is OK for black and color. Press 1 or 2 on the dial pad.

After making your selection 1 (Yes) or 2 (No) for both black and color, the LCD shows:

Press 1 (Yes), the machine will then start cleaning the colors.

After cleaning is finished, press Color Start. The machine starts printing the PRINT QUALITY CHECK SHEET again and goes back to step 3.

6 Print Quality Check

Set Paper and

Press Start

Is Quality OK?

1.Yes 2.No

Print Quality Check

1. Check the quality of the four-color blocks formed by the short lines. 2. If all the short lines are clear and visible, the quality is acceptable. the quality is acceptable. Select (Yes). If you can see missing short lines, select (No) to begin the color cleaning process and follow the prompts on the LCD.

Black OK?

1.Yes 2.No

Start Cleaning?

1.Yes 2.No

OK Poor

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1 Press Menu/Set.

2 Press 0.

3 Press 2.

4 Enter the last two digits of the year on the dial pad, and then press Menu/Set.

(e.g. Enter 0 4 for 2004.)

5 Enter the two digits for the month on the dial pad, and then press Menu/Set.

(e.g. Enter 0 3 for March.)

6 Enter the two digits for the day on the dial pad, and then press Menu/Set.

(e.g. Enter 0 1.)

7 Enter the time in 24-hour format on the dial pad, and then press Menu/Set.

(e.g. Enter 1 5, 2 5 for 3:25 P.M.)

8 Press Stop/Exit.

You should store your name and fax number to be printed on all fax pages that you send.

1 Press Menu/Set.

2 Press 0.

3 Press 3.

4 Enter your fax number (up to 20 digits) on the dial pad, and then press Menu/Set.

5 Use the dial pad to enter your name (up to 20 characters), and then press Menu/Set.

6 Press Stop/Exit.

7 Setting the Date and Time

Year:2004

Month:03

Day:01

Time:15:25

If you want to repeat input, press Stop/Exit to start from Step 1.

8 Setting Your Station ID

Fax:_

Name:_

Refer to the following chart for entering your name.

If you need to enter a character that is on the same key as the previous character,

press to move the cursor to the right.

Press key

One time

Two times

Three times

Four times

2 A B C 2 3 D E F 3 4 G H I 4 5 J K L 5 6 M N O 6 7 P Q R S 8 T U V 8 9 W X Y Z

For more details, see Setting the Station ID in Chapter 2 of the User's Guide.

If you want to repeat input, press Stop/Exit to start from Step 1.

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10

Setting Up the Machine

There are four possible receive modes: Fax Only, Fax/Tel, Manual and External TAD.

1 Press Menu/Set.

2 Press 0.

3 Press 1.

4 Press or to select the mode.

5 Press Menu/Set.

6 Press Stop/Exit.

9 Selecting a Receive Mode (FAX-1840C only)

Are you connecting an external telephone or external telephone answering device to the FAX?

Are you using the voice message function of your external telephone answering device?

Do you want to receive a fax automatically?

Manual You control the phone line and must answer every call yourself.

Do you use the MFC for the fax use only? Fax Only

The MFC automatically answers every call as a fax.

Fax/Tel The MFC controls the line and automatically answers every call. If the call is not a fax, it will ring for you to pick up the call.

External TAD Your external telephone answering device (TAD) automatically answers every call. Voice messages are stored on the external TAD. Fax messages are printed.

Yes No

Yes

Yes

Yes

No

For more details, see Setup Receive in Chapter 4 of the Users Guide.

No

11

There are three possible receive modes: Fax Only, Fax/Tel and Manual.

1 Press Menu/Set.

2 Press 0.

3 Press 1.

4 Press or to select the mode.

5 Press Menu/Set.

6 Press Stop/Exit.

You must record an outgoing message in order to use the Message Center mode.

1 Record Message Center Outgoing Message (MSG CTR OGM).

2 Activate Message Center mode.

Press and hold until it lights and the LCD shows:

10 Selecting a Receive Mode (FAX-1940CN only)

Do you want to receive a fax automatically? Manual

You control the phone line and must answer every call yourself.

Do you use the FAX for the fax use only? Fax Only

The FAX automatically answers every call as a fax.

Fax/Tel The FAX controls the line and automatically answers every call. If the call is not a fax, it will ring for you to pick up the call.

For more details, see Setup Receive in Chapter 4 of the Users Guide.

11 Setting Up the Message Center (FAX-1940CN only)

See Recording Message Center Outgoing Message in Chapter 7 of the Users Guide.

MC:Msg Ctr

If the Message Center Mode is ON, it over rides your Receive Mode setting. The built-in digital Message Center answers voice calls. If the call is a fax, you can receive a fax automatically. For more details, see Message Center mode in Chapter 7 of the Users Guide.

Light

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No

Yes

No

Yes

12

Setting Up the Machine

1 Press Menu/Set.

2 Press 0.

3 Press 0.

4 Select your language (English or French) by using or , and then press Menu/Set.

5 Press Stop/Exit.

1 Fill out the Product Registration and Test Sheet.

2 Open the document tray (1) and pull out the extension (2) and then open the document support (3).

3 Place the sheet face down in the Automatic Document Feeder.

4 Enter the toll-free fax number: 1-877-268-9575.

5 Press Black Start.

12 Selecting Your Language (Canada only)

Language:English

13 Sending in the Product Registration and Test Sheet (USA only)

Make sure (Fax) is illuminated in Green.

You will receive a confirmation fax of your Product Registration.

You can also register your product online going to http://www.brother.com/registration

13

You can download the Brother Printer Driver and PC-FAX Send driver from the Brother Solutions Center for use with FAX-1840C and FAX-1940CN. Visit us at:

When connected to a network the FAX-1940CN supports network printing and PC-FAX Send. For details on how to configure and use these network features, visit us at:

14 Using the FAX as a Printer or for PC-FAX Send

Please download the Printer Driver first before connecting the machine to your computer with the USB cable.

You must use the appropriate USB 2.0 interface cable. If you dont have it, please purchase a USB 2.0 interface cable that is no longer than 6 feet long (2 meters).

http://solutions.brother.com

15 Using the Network features of the FAX-1940CN

If you use the FAX-1940CN as a network printer, you can download the driver and Network Users Guide at: http://solutions.brother.com

If you use the FAX-1940CN for network PC-FAX Send, you can download the driver at: http://solutions.brother.com

Your machine has a USB 2.0 Full-Speed interface. This interface is compatible with USB 2.0 Hi-Speed; however, the maximum data transfer rate will be 12 Mbits/s. The machine can also be connected to a computer that has a USB 1.1 interface.

http://solutions.brother.com

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Replacement Consumables

Ink Cartridges Black

(Standard) Black

(High Yield) Magenta Yellow Cyan

LC41BK LC41HYBK LC41M LC41Y LC41C

Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Copyright 2004 Brother Industries, Ltd. All rights reserved. All other brand and product names mentioned in this manual are registered trademarks of their respective companies.

Compilation and Publication Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice. Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication. This product is designed for use in a

Manualsnet FAQs

If you want to find out how the FAX-1840C Brother works, you can view and download the Brother FAX-1840C Quick Setup Guide on the Manualsnet website.

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To be able to print Brother FAX-1840C Quick Setup Guide, simply download the document to your computer. Once downloaded, open the PDF file and print the Brother FAX-1840C Quick Setup Guide as you would any other document. This can usually be achieved by clicking on “File” and then “Print” from the menu bar.